2022 Summer School

Summer School Information

SESSION DATES: Friday, June 4 - Monday, July 19

• Students are expected to login EVERY DAY of the session, Monday through Friday. If you are unable to meet this requirement, it is recommended you do NOT register for E-School. YOU WILL NOT BE GRANTED EXTENSIONS OR ALLOWED TO MAKE UP ANY ASSIGNMENTS DUE TO A TRIP, VACATION, COMMUNITY SERVICE, JOB, SPORTING EVENT (TOURNAMENT), ETC.

• Holidays are observed on June 11, King Kamehameha I Day, and July 5, Independence Day.

• All classes (.5 and 1 credit) run from June 4 - July 19.

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REGISTRATION

• ALL ENROLLMENTS MUST BE DONE ONLINE. Parents/guardians must register their child online for summer school courses.

• Important: When completing the enrollment form on registration day, it is recommended you DO NOT use the auto-fill feature on your browser. In the past, parents using the auto-fill feature for their name, email address and mailing address would override their child's information. Please double-check you entered all information correctly before submitting your registration.

• Students are only allowed to enroll in up to one credit for summer school. This means students can take two .5 semester classes (e.g. Modern History of Hawaii and Participation in Democracy) OR one 1 credit class (e.g. Algebra 2). Please refer to the course listing to determine credits for courses. It is recommended to enroll your child online as soon as registration opens on the first day. Many of our courses fill up in minutes.

• If you are signing up for two courses, please note both classes will run at the same time for six weeks. Students will need to login to both classes every day of the session.

• For increased equity, E-School is not accepting requests for specific teachers. The registration system randomly places students into sections.

• If classes reach capacity, continue with the enrollment process if you would like to be placed on the waitlist.

• Parent/guardians: If your child has a 504 or IEP, please submit the documents to E-School.

• ALL DOE AND CHARTER SCHOOL STUDENTS: In order to register, you must have your 10 digit Student ID Number. You can find this number on your report card or ask your school counselor or registrar for this information. Additionally, please enter your first and last name as it appears in Infinite Campus. For example, student, Eliza Rae H. Apana, should have a First Name entered of Eliza Rae, not just Eliza.

• Non-DOE and private school students should verify with your primary school that credits earned through E-School will be accepted before enrolling.

• Registration requires valid student and parent email addresses. Student and parent emails should be different. Please enter this information correctly or you will not receive the email confirmation.

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WAITLIST

• Waitlists are established for courses that reach maximum enrollment. You will be notified through email if a space becomes available. Do NOT submit payment for waitlisted courses. E-School is free for 2021. See message below in green.

• If a space becomes available for a waitlisted course, and you have already registered for others, please notify E-School which course you would like to replace. The payment you sent in will be applied to the new class.

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MANDATORY STUDENT ORIENTATION FOR NEW E-SCHOOL STUDENTS

• Students NEW to E-School must pass an online mandatory student orientation course with a score of 52 or higher. If this requirement is not completed by May 20 at 2:30 p.m., the student will be dropped from summer school and a refund will be issued. You will receive the login and information for this requirement after you complete registration.

• Students who have already taken E-School classes and passed the student orientation do not need to complete this requirement again.

• Students on the waitlist who complete the mandatory student orientation will be given priority.

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4/19/2021 UPDATE: On April 15, 2021, the Hawaii State Board of Education (Board) held a special meeting and approved the Department of Education’s authorization to expend the federal Elementary and Secondary School Emergency Relief (ESSER) II funds to cover summer programming, including the Official Summer School tuition fees for participating students. 2021 E-School summer is free.

FEES

$95.00 = .5 credit ( semester course)

$190.00 = 1 credit (year course)

After completing the online registration process:

• Print out the registration form.

• Student and parent must sign the registration form.

• Make check payable to Hawaii Department of Education. We accept personal check, cashier's check, and money order. We do NOT accept credit card or cash payments.

• DO NOT drop off or walk-in payment to our office. We are not accepting any in-person payments. Please MAIL your check.

• If you are taking two courses, you do not need to write separate checks. You may submit one check with the total amount for both classes.

• Please ensure the correct amount is on the check. For a .5 credit course, it is $95, each. For a 1 credit course, it is $190. Please note the class you are taking on the check.

• MAIL payment to:

OCID, E-School Summer Program

Attention: Jan Sniffen

475 22nd Avenue, Room 202

Honolulu, HI 96816

• Payment must be received within 5 business days of the date of registration or enrollment will be canceled.

• Students are not registered until payment is received. You will receive an email confirmation once payment is processed. If you do not receive an email confirmation, please check your spam/trash folders.

• Payment must be received within the time period allotted even if you have not completed the Student Orientation. If you do not pass the Student Orientation, your registration will be canceled and a refund issued.

• Do not submit payment for waitlisted courses.

STUDENTS OF NATIVE HAWAIIAN ANCESTRY: Summer School scholarships for certain classes may be available through Alu Like. Please see their website or contact their office for more details: https://www.alulike.org/. Applications for the Native Hawaiian Summer School Assistance Program (NHSSAP) are available at www.alulike.org/nhssap. If awarded, Alu Like will issue the student a voucher for payment. Please submit that voucher to our office.

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WITHDRAWAL AND REFUND POLICY:

• In order to withdraw from an E-School course, parents must email the E-School Summer School office at eschool@hawaiidoe.k12.hi.us. Please include the following information in order to process your request: student and parent first and last names, phone number, course name, and reason for withdrawal. Processing may be delayed if all information is not provided.

• If E-School does not receive an official request via email from the parent to withdraw from a course, the student will remain in E-School and receive the grade earned that will be posted on the official DOE transcript.

• Do not contact your primary school or counselor to withdraw from E-School.

  • • 100% Refund: Up to June 1

    • 50% Refund: Up to June 3

    • 25% Refund: June 4 - June 10

    • No refund after June 10

    • Refunds take approximately 6-8 weeks to process from the State's Central Accounting Department. The State will be transitioning to a new payment system in July 2021. This may cause additional delays for refunds.

• Last day to withdraw without a mark on the transcript is June 17. No refund.

• Deadline to withdraw is July 9. A "W" will be posted on your transcript. No refund.

• No refund and no credit/grade will be given for any student who is dismissed from summer school.

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REQUIRED EQUIPMENT, ONLINE MEETINGS, ACCESS TO CLASSES

• Students must have access to a computer, Internet, and headphones.

• Online synchronous meetings will be scheduled throughout the session. Dates and times will be determined after class begins and the teacher meets with the students.

• Classes will be available in Blackboard for officially registered students on the first day of summer school, June 4 at 8:00 a.m. Students will not have access to courses before the start date.

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ATTENDANCE

• Students are expected to login every day of the session. If you are unable to meet this requirement, it is recommended you do NOT register for E-School.

• One summer school day is equivalent to one week of regular school for semester courses and two weeks for year courses.

• E-School summer session is a compact, accelerated program (not self-paced). Excessive absences will lead to disciplinary action, which may include a reduction in course grade, not earning course credit, and/or release from the summer program without a refund.

• If you are planning a summer vacation or trip, E-School may not be the platform for you. If you elect to enroll in E-School and are on a trip, you are still REQUIRED to log in every day to complete assignments.

• YOU WILL NOT BE GRANTED EXTENSIONS OR ALLOWED TO MAKE UP ANY ASSIGNMENTS DUE TO A TRIP, VACATION, COMMUNITY SERVICE, JOB, SPORTING EVENT (TOURNAMENT), ETC.

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DISCIPLINE

• All DOE Chapter 19 and E-School rules apply. In addition, regulations from the Department of Education Chapter 19 - subchapter 3, STUDENT MISCONDUCT AND DISCIPLINE IN SUMMER SCHOOL will be strictly enforced.

• A student who commits a Chapter 19 class A or class B offense shall be dismissed from summer school. Regardless of when the student is dismissed, there will be no refund of tuition. A student who commits two of any Chapter 19 class C or class D offenses will receive a warning for the first offense and may be released from summer school for the second offense.

• Parents/Guardians and Students: Please read this Chapter 19 Letter.

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REPORT CARDS

• Reports cards will be distributed at the end of summer school.

• Grades for DOE students will be posted to transcripts by OITS/Infinite Campus office in the Fall semester. You may provide a copy of your final report card to your primary school registrar after summer school ends.

• For students not enrolled in the DOE, please have your primary school registrar contact E-School at eschool@hawaiidoe.k12.hi.us if they require a final report card or grade verification. We do not provide transcripts, only report cards.

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SUMMER SCHOOL OFFICE

Kammie Hayashibara, Ed.D., Director

Paula Li, Assistant Director

Jan Sniffen, TA Secretary (Payments / Refunds)

Leah Ildefonso, Payroll

Lynette Fujimori, Instructional Coach

For inquiries, please email: eschool@hawaiidoe.k12.hi.us