FINANCES

First time users: Create an Amazon Business account with your District email address and sales tax will not be charged on orders.  

Deadline to spend these funds is the last day of school.  If you do not use it, you lose it!!!

Leg. Funds - Amazon Teacher Wallet Procedures

Amazon Checkout Tips

Amazon Adding an Address 

Submit the completed form to Nakia Armstrong.

Season Bus Request Form- Coaches should use this form to request buses for seasonal away games.

Bus Request Form- Teachers should use this form for a one-time fieldtrip request.

If you would like a lunch account, fill out this form. You can then add money to your account to purchase lunch in the cafeteria for $3.35.

New: They added a ‘0’ to the front of all teacher accounts, so that their pin number doesn’t interfere with student numbers.

Note: All Faculty accounts with a zero-balance last year that did not update account information were closed.  If you want to re-open your account, fill out the form.

Fees for Classes, Clubs, Performances or Athletic Teams cannot be charged unless a Budget Worksheet is completed each year.  The current Fee schedule is here.

Click on this link to complete a Budget Worksheet.

Once the Budget Worksheet is submitted it is reviewed by the Principal.  If approved, the fee will display on the Fee Schedule for Cyprus High here.

25-26 High School Fee Schedule

All camps must be approved by Josh Moore prior to holding camp.  Fill out Form A below and submit the form to Josh Moore jmoore@graniteschools.org

If you are paying people to run the camp, they must be hired through the District and have a background check.  Contact Josh in order to get them set-up in the system prior to running camp.  You must complete a budget worksheet for all camps here is the link.

• Extracurricular Camp Request A

  • This form will need to be approved before camp can be held.

• Camp Registration Form B

  • When Form A is approved, you may fill-out the participant form for sign-ups.  Please give a copy to the Bookkeepers to have available in the office.

• Camp Closeout Form C

  • When camp is finished, this form will need to be completed to pay the camp facilitator/instructors.  The program will keep 20% of the proceeds.

We ask for a donation of $25 annually.  These funds are used by  the Morale Committee to provide birthday celebrations,  activities and faculty luncheons for everyone to enjoy.  The donation is submitted to a bookkeeper via cash, check or credit card.  You may call and pay with a credit card to either bookkeeper Ext 6218/6220 or pay on the employee portal in Focus under Employee Self Service>Purchase & Pay.

Faculty Donation $25 – You can access this link in Focus on tab “Employee Self Service” and add the Faculty Funds Donation to the cart and enter the donation amount of $25.  If you want to pay the Faculty Dues in person, one of the Bookkeepers can take your payment.

PTSA Membership - The schools can no longer take payments for PTSA memberships so you will need to click on this link.  Memberships are $8 

School Activity Field Trip Release

School Activity Field Trip Release- Spanish

The District has partnered with SuccessFund to move approvals of fundraisers online.  All fundraiser activities should use this new process. If you have not received an email to create an acount with SuccessFund, email Audrey Price alprice@graniteschools.org

List of approved fundraiser can be found here.

While SuccessFund offers services to collect money for the fundraiser, use of their services to do so is optional and not required.  

DO NOT START A FUNDRAISER WITHOUT APPROVAL!!!!!!  

www.successfund.com

These are issued mainly to department heads, coaches, office staff and administrators after attending a training.

Those who have a P-card issued to them have received approval & attended a training with Jared Gardner in the Purchasing department.

When making a purchase with your P-card there are a few things you want to make sure of:   1.  That it's showing tax exempt 

         2. That you have the original copy of the receipt/invoice.

The cards are issued through US Bank.  The P-card statement's close on the 25th of each month.  You will need to reconcile it and turn it into Audrey by the end of that month. 

Steps to reconcile:

*Log into your US Bank account (see step by step directions below)

*Make sure the amount of the receipt and invoice match.  This must be an invoice and not a statement.

*The statement prints out with a default budget number.  You will need to change that budget number to reflect the account you will be using for that purchase.  If you have any questions on the correct budget number, contact Audrey X6220. 

        * Enter a description of the item and purpose for each purchase.

P Card Directions with Pictures

Purchasing Guidelines:

• The Intent to Purchase form must be filled out for every purchase,  no matter the monetary value.

• A purchase of $499 and above requires two quotes unless you are purchasing from a state contract vendor.

• Never place an order with a vendor directly.  One of the bookkeepers will reach out to the Vendor and  assign a Purchase Order/Pay Voucher and place the order.

• A purchase of $5,000 and above requires a District Issued Purchase Order.

• Tax Exempt Form

• Don't forget to check the Warehouse Catalog.  Many items are cheaper through the warehouse and you will not need a second quote for purchases over $499. See this  link for the District Warehouse Catalog.

District Quote Form

When purchases are $499 or high you must obtain two quotes and submit the District Quote Form along with copies of the two quotes to the bookkeeper.  Only exception is if you are using a State Contract vendor then a second quote would not be required.

You must download this form if you want to be able to type in the fields.

Intent to Purchase Form

• If your event/game requires a Cash Box, we will need to train 2 people prior to that.

• Please plan ahead and schedule the training.  Do not wait until the day of the event.

• Substitute Cashier's will only need to be trained once per school year.

• Make arrangements to give the cash box to an administrator to be locked up in our safe after your event.  Do not leave the cash box in your room or car overnight. 

• If you will need a Credit Card reader let us know in advance, we will train on that as well.

Student Travel Forms - Please complete the Travel Quote Request and Itinerary first.  Once the quotes are returned fill out the Application for Student Travel and Student Travel per diem Worksheet and submit to Audrey Price.

Student Travel Flow Chart

Student Travel Quote Request

Student Travel Per Diem Worksheet

Student Day Travel Application

Overnight Student Travel Itinerary

Overnight Student Travel Application