Records Request

Incoming Students

The counseling clerk should inform the campus evaluation staff of all new special education students. 

It is the responsibility of the evaluation staff to contact the Special Education Department (Ms. Parrott) to request records. 

Outgoing Students

It is the responsibility of the evaluation staff to submit a current copy of the FIE & ARD to the campus clerk for transmission through TREX for non-Frontline districts. 

Special Education personnel will make efforts to ensure that the previous LEA provides records within 10 working days of the request by contacting the previous LEA at regular intervals (at least one attempt every two school days) until the records are received. Campus or District Special Education Personnel will document all attempts to verify eligibility of special education services in the previous district, including attempts made during the summer months. 

For the purposes of the procedures related to transfer or recently registered students, “verify” or “verification of an IEP” means the Campus has received a copy of the student’s IEP that was in effect in the previous LEA.  If a parent hasn’t already provided a copy of the IEP that was in effect in the previous LEA (or indicated that they do not have a copy) and the District has been unable to obtain the IEP from the previous LEA by the 15th working day after the date a request for the records was submitted to the prior LEA, Campus Special Education Personnel must seek verification (i.e. a copy of the IEP) from the student’s parent.  If the parent is unwilling or unable to provide such verification, Campus Special Education Personnel will continue to take reasonable steps to obtain the student’s IEP and other records from the previous LEA.

Transfer Student Procedures