Requesting Software & Student Data Privacy Agreements (SDPAs)

Subject: New Procedure for Requesting Online Tools / Apps

Dear Teachers,

As you may be aware, new Student Data Privacy laws took effect this past March. To ensure compliance and promote thoughtful use of instructional technology, we are implementing a new procedure for requesting online tools and Google Workspace apps.

Here’s what you need to know:

• View this Slide Deck to learn more about the changes to Google Workspace

• Check the Looker Studio SDPA List to first to see if a tool is already approved.

• If not, discuss your request with your Curriculum Supervisor first.

• The Curriculum Supervisor will determine if the tool supports a larger instructional purpose and aligns with our goals.

• If appropriate, the Curriculum Supervisor will initiate the official request process.
  
  

Please do not use Google’s “Request Access” button or contact IT directly about app requests.
Requests must flow through Curriculum Supervisors to ensure proper privacy review.

We value your creativity and commitment to innovative teaching — this process helps us support that innovation while protecting student data.

Thank you for your partnership!

FAQs for Teachers

FAQ: Requesting New Apps or Online Tools

Can I request a new app myself?

• No. All requests must go through your Curriculum Supervisor.
  
  

• Please do not use Google’s “Request Access” button or email IT directly.
  
  

Where can I check if an app is already approved?

• Visit the Looker Studio SDPA List on the Instructional Technology page.
  
  

Why can’t I use an app for just my class if I like it?

• The district must comply with Student Data Privacy laws.
  
  

• Apps must serve a larger instructional purpose (grade, subject, school-wide, or targeted student population group).
  
  

• One-off classroom use is not permitted if student data is involved and an SDPA is not in place.
  
  

How long does approval take?

• If an SDPA is already in place → immediate.
  
  

• If not → the legal review may take several weeks depending on the vendor.
  
  

What apps can I use freely?

• Anything already listed in the approved SDPA list.
  
  

• District-provided core tools (Google Workspace, approved LMS platforms, etc.)
  
  

Who should I contact with questions?

• Your Curriculum Supervisor is your first point of contact.