Student Trips

DAY FIELD TRIPS

Please follow this Day Field Trip Checklist. At least 2 weeks in advance, your Principal must sign the Day Trip Approval Form. Please check the Day/Overnight Google Site for more info.

OVERNIGHT TRIPS

Both Domestic and International overnight field trips are allowed for the 23-24 SY. Choose a travel agency or overnight camps from the approved lists below. For travel outside of the United States, your group must be registered in the Smart Traveler Enrollment Program ("STEP") through the US Department of State. Here is the link https://step.state.gov/step/ If you are planning an international trip you are encouraged to check this site before planning https://travel.state.gov/content/travel.html. If the international location you want to travel to is a level 3 or higher your travel request will not be approved.

Here is the Proposal for Overnight Activity Trips. It can be found on the Day/Overnight Trips Site (look at the top tabs to find the correct form). Please note: VRBOs, Airbnb, Vacasa, or any other vacation rentals, or private residences/condos are NOT allowed. Be sure to read and complete the entire proposal before submitting it to allison.porter@dcsdk12.org.

Additionally, if the location/venue or travel agency is not listed below you must contact Strategic Sourcing to get the location/venue or travel agency under Master Services Agreement before you start this process.

TRAVEL AGENCIES

If you are using a Travel Agency for your trip, please check that the Travel Agency is an approved supplier in Workday. If the Travel Agency is not under contract, this step will need to be completed first. Email strategicsourcing@dcsdk12.org with any questions. Allow 8 weeks to onboard new travel agencies.

Approved Travel Agencies

Below is a list of approved Travel Agencies:

AdvantEdge Tours LLC
Al Travel Inc
Bob Rogers Travel Inc
CAS Trips Inc
EF Explore America (EF Tours Domestic)
EF Institute for Cultural Exchange (EF Tours International)
Explorica
Grand Classroom
Global Travel Alliance
Moab Canyon Tours
Moab Cliffs and Canyons
Music Travel Consultants LLC
Objectix
KSA Events (Kaylee Enterprises)
Lakeland Holdings LLC d/b/a WorldStrides d/b/a Explorica
School Tours of America
Worldwide Performance Group (Harmony Tours & Choirs of America)

TAX ON AIRLINES

We are not exempt from sales tax on airlines. It is expected that you will need to pay for tax with airline purchases. The federal excise tax assessed on air travel is distinct from the federal income tax and state and local sales and use taxes, from which DCSD is exempt. Tax-exempt organizations are not exempt from federal excise taxes.

Not Approved Travel Agencies (Do Not Use they are not approved)

Rustic Pathways (Not approved for domestic or international travel).
EcoTeach (Not approved for domestic or international travel)
EDU Trips (Not approved for Domestic or Internation Travel)

If the travel agency is not listed above, check Workday to see if they are an approved supplier. If the Travel Agency is not in Workday or they are inactive, they are not approved. Email StrategicSourcing@dcsdk12.org with the travel agency's contact information and they will reach out to the Travel Agency to get the contracting process started. This step needs to be completed well ahead of time and before any trips can be approved.

TRAVEL WITHOUT STUDENTS GUIDELINES

Per DCSD Risk Management --- It is recommended that only commercial properties are rented for District travel.

If VRBO/AirBnB's are managed by a professional company, and no students are on the trip they are approved.

For rental cars visit here -> Rental cars

Approved Overnight/Outdoor ED Camps

Below is a list of approved Outdoor Education Programs:

Stone Canyon Outdoor EdVentures
Cal-Wood Education Center
Colorado Outdoor EducationCenter dba High Trails
Cheley Colorado Camps
Keystone Science School
National Ghost Ranch Foundation Inc
Quaker Ridge Camp (d/b/a Rocky Mountain Yearly Meeting of the Friends Church)
YMCA of Pikes Peak - Camp Shady Brook
YMCA of the Rockies - Estes Park & Snow Mountain Ranch

Not Approved Overnight Venues/Camps

The Navigators/ Eagle Lake Camp
Camp Elim
Ponderosa Retreat and Conference Center
Camp Id Ra Ha Je
Golden Bell Camp
La Foret

If you do not see an Outdoor Education Program on the above-mentioned lists that you would like to utilize, please feel free to contact StrategicSourcing@dcsdk12.org to begin the approval process. Allow 4-6 weeks to onboard new outdoor ed camps.

Restricted Activities

• Rafting and float trips. Commercial rafting is generally prohibited, whereas rafting as part of an education program will be approved on a case-bycase basis.

• Boating on commercial excursions on larger vessels of limited duration. Examples: catamaran rides, harbor cruises and ferries

• Mountain bike clubs.

• Tobogganing, sledding and tubing.

• Bungee runs.

• Mechanical amusement parks, devices and rides, carnival rides.

• Helicopter landings on District property.

• Dunk tanks – adults only.

• Water parks.

• Field trips to other countries by secondary students.

• Pyrotechnical events.

• Recent graduates of DCSD schools shall not be allowed to travel as a

student with a DCSD group, unless accompanied by a parent on the trip.

• Tethered hot air balloon rides.

• Archery – curriculum-based only.

• Laser tag on DCSD property.

• Hayrides/tractor-trailer rides and parade floats. • Ocean sports (surfing,

scuba diving, etc.)

• Bonfires.

• Lock-ins and school sleep-overs.

• Field trips outside the country for 7th – 12th grade students.

• Club sports not sanctioned by CHSAA (1)

Examples: Ice hockey (boys and girls), inline hockey and rugby (boys and

girls).

Restricted Activities Approval Form

Prohibited Activities

• Boating in personally-owned watercraft.

• Cruises overnight to any location.

• Water Skiing.

• Minors monitoring students without adult supervision.

• Field trips outside the country by elementary school students.

• Hot air balloons (non-tethered).

• Contact karate.

• Skydiving.

• Parasailing.

• Snow caving.

• Car bashing.

• Crack the whip.

• Paintball.

• Donkey basketball.

• 4-wheeling.

• Motocross.

• Sledding on school premises.

• Bowling on gym floor.

• Trampolines.

• Rodeo and roping events.

• Personal helicopter landings on District property.

If you have any questions regarding these activities please reach out to Risk Director, Katie Van Horn (kvanhorn@dcsdk12.org )

Prohibited/Restricted Activities List

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