Gift cards are prohibited from being purchased for any DCSD Employee
PCards are acceptable for purchasing gift cards
Gift cards may only be purchased by school/ department Bookkeepers, Admin Assistants, and Athletic Secretaries.
Responsibility lies with Bookkeepers, Admin Assistants, and Athletic Secretaries for maintaining records of distributed gift cards and entering them on the Gift Card Spreadsheet.
All gift card transactions must be verified with spend category 0610- Student Gift Cards in Workday
Purchasing Credits as Gifts from participating businesses:
This type of purchase is considered a business expense; a non-taxable de minimis fringe benefit that does not need to be added to their pay. It meets IRS rules of not being a frequent occurrence, cash value was not distributed individually to staff, this benefit is available to all staff who chose to participate, and accounting for it individually would be unreasonable or impractical.