Building and Site Modification 

All Building and Site Modification requisitions will be entered in by Kelly Kalcevic since they are tied to a project. 

Building and Site Modification Procedure

The Building and Site Modification Procedure ensures that the integrity and safety of the buildings, fixed contents, grounds, equipment, and systems owned by Douglas County School District are maintained while allowing a process for changes and improvements. The procedure also defines the fiscal responsibilities for modifications.

Building and Site Modification Procedure 

*For more information, please visit the Building and Site Modification Form Site on the Douglas County School District Website. 

What is considered a building or site modification?

Maintenance- To sustain in a condition of repair that will allow performance as originally designed or built

• • HVAC repairs

  • Plumbing repairs

  • Wall or carpet repairs

  • Sidewalk or fence repairs

  • Replacing or adding window blinds (curtains are not allowed)

  • Repairing, moving or adding shelving

  • Replacing sinks, drinking fountains or dishwashers

  • Environmental health issues

Preventative Maintenance - Proactive care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures before they occur or before they develop major defects

• • Roofing

  • Mechanical equipment

  • Building envelope

  • Grounds and irrigation

  • Deep cleaning of restrooms, carpets, and locker rooms

  • Floor stripping and waxing 

Building Modification - Changes in the exterior or interior of a building or the fixed contents of a room from its original, or intent, including security equipment. 

• • Removal of existing flooring (of any size)

  • Removing, modifying, or adding cabinetry

  • Moving or installing electronic equipment

  • Room remodels

  • Installation of gym equipment 

  • Marquees

Construction- Facility improvements that are not considered maintenance or service, and will require a building permit

• • Adding new doors or windows

  • Constructing or removing existing walls

  • Changing a lounge or storage room into an office or classroom

Capital Renewal- The addition of a permanent structural improvement or the restoration of some aspect of a property that will either enhance the property's overall value or increases its useful life

• • New shade structure

  • Building additions

  • Track or field replacements, including turf installations 

Other- 

• Tuff Sheds 

• Turf Replacement

• Renovations to Scorebox

• Projector and Projector screen install

• Shutter Replacement 

Building Mod vs O&M Project

• If permitting/design is required and a school funds the project, the project is a building mod 

• If O&M does not have the capacity to oversee a maintenance project funded by the school, the project is a building mod 

• If the project is funded by grounds, O&M, those departments can/will oversee their project and no building mod is required

• Building Mod requisitions are entered in ONLY by Kelly Kalcevic

• O&M/ Grounds requisitions are entered in ONLY by Kristina Cordes or Jane Jenkins  

SchoolDude Tickets

When to use a SchoolDude Ticket-

Rule of thumb, when anything needs to be repaired. This can include:

• HVAC

• Appliances

• Windows

• Plumbing

Who submits SchoolDude Tickets?

School- Your building engineer can do this

Support Buildings- get with your admin to locate the appropriate person who has access to do this