Embedded Files
TO SEARCH FOR SPECIFIC INFORMATION, CLICK ON THE MAGNIFYING GLASS IN THE UPPER RIGHT CORNER
MANDATORY DOCUMENTATION
MANDATORY DOCUMENTATION
To begin the assembly process, the following documentation will be required:
BOOTH DESIGN;
RRT/FINAL ART (Along with payment slip, proof of payment, and copy of CAU/CREA card);
INSURANCE POLICY (With the coverage described in this Manual);
LIABILITY STATEMENT (available for download in the exhibitor's system);
TECHNICAL REPORT ON TEMPORARY AND ELECTRICAL INSTALLATIONS (available for download in the exhibitor's system);
PROOF OF PAYMENT OF KVA AND CLEANING FEES;
PROOF OF PAYMENT OF TFE - SÃO PAULO MUNICIPAL TAX
SANITARY PERMIT AND LOCATION PERMIT (For booths and sponsored activities that will include F&B);
Without presentation of the above documentation, the assembly process will not be permitted to begin.
FEES
FEES
Mandatory fees will be charged by the organizer through a bank slip or credit card, which must be generated by the Orange System (Exhibitor) using the button below:
Step 2
Step 2
Access the Exhibition Fees and Extra Credentials MENU
Step 3
Step 3
Click ISSUE FEES and fill out all the form fields. Click save, and the payment slip will be generated.
VALUES
VALUES
Electricity/KVA: R$ 816,00/ uniT
All Exhibitors must pay for basic electricity, which has a minimum of 1 kVA per booth.
If basic electricity is not sufficient to operate the electrical equipment in their booth, the Exhibitor must request additional electricity in advance through the Exhibitor System.
Cleaning: R$ 95,00 / m² de stand
The cleaning fee is mandatory and applies to the event's common areas; dedicated stand cleaning must be contracted separately.
Exhibitor credential: R$ 275.00 per additional credential **
São Paulo Municipal Tax TFE: R$66.41 per day
The municipal TFE fee will be charged through the organizing company, using the same system that issues other fees (kVA, cleaning, etc.). The amount to be charged is determined by the São Paulo city government and charged to exhibitors via the system for the total number of days of the event (including setup and disassembly).
Deadline for issuing and paying fees: 10/13/2025
DOCUMENTS AND REPORTS
DOCUMENTS AND REPORTS
TECHNICAL REPORT ON TEMPORARY AND ELECTRICAL INSTALLATIONS
TECHNICAL REPORT ON TEMPORARY AND ELECTRICAL INSTALLATIONS
The report to be completed can be downloaded through the Exhibitor System.
All information in red must be replaced and completed by a responsible person with the necessary technical knowledge of the stand's assembly and electrical installation standards;
Observe the NBRS described in the report, which must be followed throughout the assembly process;
On the day of assembly, the original, duly signed TECHNICAL REPORT must te presented;
The report must be completed and signed by the assembler.
DISCLAIMER OF LIABILITY
DISCLAIMER OF LIABILITY
The disclaimer must be fully completed and signed by the exhibitor.
Click here and download the file to fill out.
For sponsors (non-exhibitors), model II of the liability term must be completed.
ART/RRT
ART/RRT
The design and execution ARTs/RRTs must be issued separately;
They must include the correct booth dimensions and the number of kVAS.
The technical activities that must be included in the design RRT are: 1.1.4 and 1.5.7, and execution: 2.1.3 and 2.5.7.
The description of the design and execution RRT must include the sponsor's name, booth number, dimensions, and kVAS. For the execution RRT, ASSEMBLY, MAINTENANCE, AND DISASSEMBLY must be described.
The RRT must be signed by the TECHNICAL MANAGER and the CONTRACTING PARTY.
The RRT will only be validated upon presentation of the supplementary invoice and proof of payment.
If there is any type of material such as carpet, fabrics or any other type of flammable material, the following text must be included in the RRT: "the building meets the specifications for control of finishing and coating materials according to CBMERJ Technical Note NT 2-20 and Decree No. 42/2018 - COSCIP." Only the submission of fireproofing reports is not accepted; the RRT must include the above text in bold.
Every ART/RRT must be accompanied by:
Invoice;
Proof of payment;
Copy of CAU card;
Declaration of technical manager (template sent by email);
INSURANCE
INSURANCE
Civil Liability Insurance guarantees reimbursement for compensation that the insured may be required to pay as a result of bodily injury or property damage unintentionally caused (by omission, negligence, or recklessness) to third parties or to persons for whom they may be civilly liable, within the limits established in the policy.
Each SPONSOR is responsible for obtaining their own insurance against any risk. This measure is mandatory and must be followed by all SPONSORS.
SPONSORS who have a contract for: a stand, satellite symposium, scientific arena, or any other in-person scientific activity must take out CIVIL LIABILITY insurance.
Insurance is mandatory.
The policy must include one of the following coverages for your setup:
Situation 1 - Structure built by the sponsor's own assembly company
*Depending on the size of the structure.
Situation 2 - Assembly provided by the event
Display Table; Counter; Lounge; Basic Booth
CIVIL LIABILITY – R$ 300.000,00
VALIDITY: From the first day of assembly to the last day of disassembly.
All documents and reports must be entered into the Exhibitor System by October 13, 2025.
Page updated
Report abuse