GENERAL RULES

TO SEARCH FOR SPECIFIC INFORMATION, CLICK ON THE MAGNIFYING GLASS IN THE UPPER RIGHT CORNER

SHIPPING OF GOODS

All merchandise intended for the exhibition must clearly identify the event name, exhibitor name, and purpose on its packaging.
Exhibitors are responsible for complying with legal procedures for issuing invoices of any kind for the delivery or pickup of equipment, durable materials, or consumables, and are responsible for collecting any applicable fees.
No equipment/products are permitted without an invoice.
Exhibitors are fully responsible for the delivery and pickup of their products; therefore, we recommend scheduling delivery and pickup with the company representative present at the event location.
The event does not have equipment or personnel to transport materials within the convention center.
Delivery must be made through the Services reception area.

Rules for issuing an Invoice:

For shipping materials or equipment, invoices must list the hotel or event only as the "delivery location."
The issuance of an invoice for shipping products/goods for display/gifts, etc., must:
- Be issued in the name of the exhibitor, with their CNPJ and State Registration;
- The following observation must also appear in the body of the invoice or in the "Additional Information" field: "THE GOODS ARE INTENDED FOR EXHIBITION..." (full name of the event, period...)
- In the appropriate spaces, specify the quantities of products and their respective unit and total values.

THE ORGANIZER IS NOT RESPONSIBLE FOR CHECKING THE ITEMS, QUANTITY AND INTEGRITY OF THE MATERIALS SENT.

MATERIALS WITHOUT EXHIBITOR IDENTIFICATION OR WITH DIFFERENT IDENTIFICATION WILL NOT BE RECEIVED.

Exhibitors with this consideration in their sponsorship contract must send the material according to the information below:

Stand material

🗓️ Dates: November 10th and 11th, 2025 - from 8:00 am to 6:00 pm

Paste material

🗓️ Date: 10/11/2025 - from 8:00 am to 2:00 pm

The material must be identified as follows:

XXIV Brazilian Digestive System Week

EXHIBITOR NAME

MATERIAL FOR ....
🗺️ DISTRITO ANHEMBI

RUA Prof. Milton Rodrigues, s/n

Santana, São Paulo - SP

02012-021

⚠️Important information:⚠️

Identify the materials separately as:

Folder Material
Stand Material - Stand Number

PROMOTIONS

PROMOTIONAL ACTIONS

No promotional activities by exhibitors will be permitted outside the confines of their booths.
The aisles are for public use, and the solicitation of visitors or the distribution of printed materials or any other promotional items is prohibited, under penalty of having them collected by the event's Organizing Committee.
The installation of inflatables of any type, shape, or size, nor the placement or placement of banners, panels, decorative motifs, or carpets, outside the booth's boundaries, will be permitted.
No one dressed in costumes of any type or kind (inflatables, costumes, etc.) representing the exhibiting company's products—brand, character, or theme alluding to the booth—will be permitted in the event aisles or common areas.
All material displayed at the event must be removed by the exhibitor on the first day of the event's dismantling. Promotional material not removed within this period will be destroyed.
The Organizing Committee may suspend the display of any material other than a product intended for the industry, which, in its discretion, may pose a risk to people, goods, or structures and elements of booths or the event's exhibition area. Any promotional material that violates these regulations will be seized and returned only after the event has concluded.
Scientific or social activities held by event sponsors, even outside the Convention Center, must be approved in advance by the event committee. Once approved by the committee, these activities cannot be held at times that conflict with official event activities.

EQUIPMENT DEMONSTRATION

The organizing committee may suspend or determine the demonstration period (time) of any equipment that, in its discretion, may pose a risk to people, products, structures, or booths, such as those producing high levels of noise, vibrations, smoke, odors, or any other risk that may disrupt the event, as well as the operations of the booths or the convention center in general. Any type of promotion by an exhibiting company within the convention center, or using its name, will only be permitted with prior authorization.

PAMPHLETING

The distribution of leaflets will only be permitted within the stand area itself.

GIFTS

We recommend that gifts distributed to congress attendees be limited to stationery items.

Example: pens, pencils, notepads, diaries, mugs, and water bottles, etc.

Lembramos que cada empresa possui seu próprio código de conduta, em conformidade com as associações das quais fazem parte (Abimed, Interfarma, Sindusfarma e etc).

DISTRIBUTION

The distribution of giveaways should be limited to the booth area or time of your satellite symposium. Distribution in the event's common areas is not permitted.

RDC Resolution No. 96 of December 17, 2008, and RDC Resolution No. 23 of May 21, 2009 – ANVISA

We highlight the following requirements for free samples:

Art. 33 - The distribution of free drug samples may only be carried out by companies to prescribing professionals in outpatient clinics, hospitals, medical and dental offices.

§ 1º The distribution of free vaccine samples is prohibited.

§ 2º The distribution of free samples of master preparations is prohibited.

§ 3º The distribution of free samples of non-prescription medicines is prohibited.

Requirements for advertising or publicity and scientific events:

Art. 40 - Drug advertising or publicity material must be distributed to event participants who have their professional category identification clearly visible on their badges.

Art. 41 - The identification of spaces in the exhibition area and inside auditoriums and similar places may display the commercial name of the medicine, when applicable, together with the respective active substance and/or the name of the company, and the figurative or mixed brand of the product present on the packaging approved by Anvisa may be used.

Sole paragraph - The use of designations, symbols, figures, images, drawings, slogans and any advertising arguments in relation to medicines is prohibited.

ACCREDITATION

The Exhibitor is responsible for accrediting its employees and suppliers, by filling in the information in the online system;
Two exhibitor credentials and two staff credentials will be granted for every 9m² of area;
The number of service provider credentials (assembly, security, buffet and cleaning) will be assessed according to the organizer's analysis of the exhibitor's needs;
We remind all exhibitors that they are responsible for all their suppliers and staff registered with the event. Any damages, breakdowns, or thefts to the event complex will be the responsibility of the sponsor.

CREDENTIAL WITHDRAWAL

Exhibitor badge pickup will take place on November 12, 2025, starting at 2:00 p.m.
Each exhibitor will be responsible for picking up their own badge, as well as the badges of their team.
Extra badges* can be purchased through the exhibitor system.

INFRACTIONS

If the Exhibitor fails to comply with the rules set forth in this manual, they will be subject to the following measures:

The Exhibitor will be notified in writing of the irregularity discovered, so that they can immediately suspend the action.

In the event of a repeat or continued violation, the exhibitor will be subject to the following non-compensatory fines, depending on the violation committed:

Delay in project delivery (PRE-EVENT): R$500.00 + R$100.00 per day of delay.
Delay in booth assembly: R$5.000.00 per hour of delay + additional costs for the support team.
Delay in booth disassembly: R$5.000.00 per hour of delay + additional costs for the support team.

Page updated

Report abuse