Theatre technical specifications are a detailed document that outlines what a venue can provide and what limitations it has. They usually include stage dimensions, lighting and sound equipment, power supply, rigging points, backstage facilities, seating layout, access for bump-in and bump-out, and any rules around noise, smoke, haze, or special effects. Reviewing technical specifications before hiring a venue is important because it helps you confirm your production will physically fit and can be safely and effectively staged. It also prevents costly surprises, such as missing equipment, restricted setup times, or additional hire fees. Understanding the venue’s technical capabilities early allows you to plan accurately, budget realistically, and ensure the best possible experience for both performers and the audience. 

Once you have decided on a space you will need to enter into a hiring contract. This outlines the rules and regulations associated with the space and by signing the contract you are agreeing to abide by all the conditions set. 

Have a look at the hiring contract for the Orange Civic Theatre (left) and discuss with the class 3 things that you found interesting about the conditions of the contract.

If you interact with the general public as part of running your business, there’s always a risk an accident could happen. If a customer trips on an item at your business premises, or an employee damages customer property, you could be legally liable to pay compensation.

Public Liability Insurance, also known as Public and Products Liability Insurance, covers your business if a member of the public is injured or has their property damaged during the course of your work, or while using your products or services. It covers compensation you’re liable to pay and your reasonable legal fees incurred to defend a claim against you.

Because those in the entertainment industry are providing a service to thier customers, they must also obtain public liability insurance to ensure that they are covered if an audience member is injured, or their property is damaged, during an entertainment event. There are many insurance businesses that provide public liability insurance and it is obtained through a yearly (or monthly) fee.