LETRS Live Sessions

Please read this page carefully for information about your live sessions.

LETRS Swoogo LINKs for Lexia-Led Sessions

Phase 10 Swoogo Registration Link - https://register.lexia.com/nmpedphase10letrsfacilitatedsessionsregistration
Phase 11 Swoogo Registration Link - https://register.lexia.com/nmpedphase11letrsfacilitatedsessionsregistration
Phase 12 Swoogo Registration Link - https://register.lexia.com/nmpedphase12letrsfacilitatedsessionsregistration

Please remember that you must have a Swoogo account to register for sessions. If you need assistance, please see the following resources:

Swoogo Instructions - https://register.lexia.com/RegistrationInstructions
How to Create an Account - https://docs.google.com/presentation/d/1mPMUpoKNjO3DdPvjFPVeEBLLxAEmPprNT3GYggTZpUk/present?usp=sharing

LETRS Live Session and Cohort Information

National-Facilitated Sessions

(Lexia Learning)

District-Facilitated Sessions (APS)

What does nationally-facilitated mean?

Nationally-facilitated sessions are hosted by Lexia Learning, the parent company of LETRS. The facilitators of these sessions are hired by Lexia and present from all over the country to our APS LETRS participants.

The cohort names are single or double letters, such as Cohort F or Cohort ZZ. Many phases have cohorts that have the same letter name, but meet on different days at different times.

For example, Phase 8-Cohort J meets on Tuesdays from 12:30-3:30 PM and Phase 9-Cohort J meets on Tuesdays from 3:30-6:30 PM.

Nationally-facilitated sessions are conducted through Zoom via Swoogo.

What does district-facilitated mean?

District-facilitated sessions are hosted by APS local LETRS facilitators. These local facilitators are resource teachers, specialists, or classroom teachers here in APS. They receive training from Lexia to host LETRS trainings in their own district.

The cohort names are NM# such as Cohort NM3 or Cohort NM15. Some districts have similar cohort names, but each district is unique in how they facilitate their own sessions.

District-facilitated sessions may be over Google Meet or in-person, depending on the facilitator and participant requests.

Nationally-Facilitated Cohort List

Phase 8

Cohort N, Cohort U, Cohort F, & Cohort J - during general contract working hours
Cohort C, Cohort D, Cohort I, & Cohort Q - begin at 3:00 PM or 3:30 PM

Phase 9

Cohort F, Cohort H, Cohort M, Cohort N, Cohort R, & Cohort V - during general contract working hours
Cohort J, Cohort P, & Cohort U - begin at 3:30 PM

Phase 10

Cohort J, Cohort P, Cohort R, & Cohort S - during general contract working hours
Cohort D, Cohort O, & Cohort T - begin at 3:30 PM

Phase 11

Cohort A & Cohort B - during general contract working hours
Cohort E, Cohort F, Cohort G, & Cohort Z - begin at 3:30 PM

Phase 12

Cohort E - begins at 3:30 PM

District-Facilitated Cohort List

All district-facilitated cohorts occur during general contract working hours.

Phase 8

Cohort NM9
Cohort NM10
Cohort NM11
Cohort NM12

Phase 9 - No district-facilitated cohorts

Phase 10

Cohort NM13
Cohort NM14

Phase 11

Cohort NM15

Phase 12

Cohort NM16

How do I know which cohort I am in?

If you are in a current, active phase from Phase 12 or earlier, you received an email between August 9th-11th that included a PDF with your cohort information. Please read the first page of that PDF to learn what cohort you are in for LETRS.

If you are a new registrant in Phase 13, you will receive an email that will include a PDF with your cohort information. Please read the first page of that PDF to learn what cohort you are in for LETRS.

You will also receive an earlier email with the dates and times of your sessions.

How do I receive my links and handouts for my session? (Click on the option you need below)

Swoogo & Zoom (Nationally-Facilitated Sessions)

What is Swoogo and Zoom for?

Swoogo is the registration site used for participants to receive their Zoom link prior to their nationally-facilitated session. All participants in nationally-facilitated sessions will need to register with Swoogo for their links.

***The first session will include your Zoom link in the Google Calendar description.***

The first time a participant visits Swoogo, they will need to create an account. Please use your school email address (i.e. maggie.higgins@aps.edu) to create your account. Your password may be whatever is easiest for you to remember.

After an account is created, participants should click on their Cohort name and register for all of the sessions listed with their cohort. Then, click on "Continue" to go to the confirmation page. Once you have reached the confirmation page, you are registered and all set to receive your Zoom links.

Within a week of your session, Swoogo will send you an email with a reminder to login and pick-up your Zoom link from the website. You will need to login to Swoogo and click on your Zoom link to access your live session.

***The Swoogo website does slow down significantly if multiple people log into the website at one time. We highly recommend that participants login into Swoogo at least 15-30 minutes prior to their session to get the Zoom link.***

More guidance can be found in the linked Google Document here.

Google Calendar (District-Facilitated Sessions)

What is Google Calendar for?

Google Calendar is the application APS uses to share handouts and (if applicable) Google Meet links to participants in district-facilitated cohorts. Participants in cohorts NM9, NM10, NM11, NM12, NM13, NM14, NM15, and NM16 will not need to register in Swoogo for their links. Instead Google Calendar will send out all of your session information to you.

***Your Google Meet link will always be in the Google Calendar invite.***

Participants in district-facilitated sessions will not register for their sessions beforehand. Instead, they will receive a Google Calendar invite that will have the handouts and (if applicable) Google Meet links prior to their session. This Google Calendar invite will be set with reminders 1 week before, 1 day before, and 30 minutes before the session takes place.

***If your district-facilitated cohort takes place in-person - Cohort NM13, Cohort NM15, and NM16 - then your location will be located in the Google Calendar invite description.***

Cohort and Live Session Questions

What if I do not know my cohort and cannot find my registration email?

Email letrs@aps.edu. We can help you locate your cohort.

What if I do not know the dates and times of my cohort?

Please see the calendar that aligns with your phase and cohort. If you do not know your phase and cohort, please email letrs@aps.edu.

Phase 10 Calendar
Phase 11 Calendar
Phase 12 Calendar
Phase 13 Calendar (coming soon)
Phase 14 Calendar (coming soon)

What if I cannot find my Swoogo email?

Always check your Spam folder first! It is there, please make sure to mark the sender as "Not Spam." Here is a Google Document with images as to what the Swoogo emails may look like.

If the email is not there, please email letrs@aps.edu so that we can get your link for you and then problem-solve as to why you did not get your email in the first place.

***Please do not wait until right before a session to let us know that you did not receive your email. We cannot guarantee that someone will be available right before your session to get your link for you.***

What if I cannot find my Google Meet link?

Go to your Google Calendar application and click on the invite. It should be listed in the actual invite itself.

If there is no link at all, please email letrs@aps.edu immediately.

What if I do not know where my in-person cohort meets?

Open your Google Calendar application and look in the description section. The description section will list the building and the room number or name.

If you do not know where the building is located, please email letrs@aps.edu.

What if I need a make-up session?

Please visit our make-up session website and review the available options we have here in APS.

Complete a make-up session form once you know a date and time that works for you to make-up the session you need.

Our APS LETRS team will review your request and provide all guidance needed to complete your make-up session successfully.

What if I change cohorts from one nationally-facilitated cohort to a different nationally-facilitated cohort during the school year?

Here are the steps to changing your cohort during the school year.

Complete an APS LETRS Change Request Form. Your cohort change must be approved first by our APS LETRS team and NMPED.
Once you receive your Change Request Notification email that approves your cohort change, you can go into Swoogo and update your registered sessions. The link will be provided in the email.
Login into Swoogo and click on your previous cohort .
Uncheck all of your registered sessions.
At the confirmation page, you will see an option to "Modify Registration." Click on this option.
Select your new cohort. It will be listed in your Change Request Notification email.
Check all of the sessions in that cohort and click on "continue."
You are done once you reach the confirmation page.

What if I change cohorts from a nationally-facilitated cohort to a district-facilitated cohort during the school year?

Here are the steps to changing your cohort during the school year.

Complete an APS LETRS Change Request Form. Your cohort change must be approved first by our APS LETRS team and NMPED.
Once you receive your Change Request Notification email that approves your cohort change, you can go into Swoogo and update your registered sessions. The link will be provided in the email.
Login into Swoogo and click on your previous cohort .
Uncheck all of your registered sessions.
You are done once you reach the confirmation page. You will now receive all of your links and handouts via Google Calendar.

What if I change cohorts from a district-facilitated cohort to a nationally-facilitated cohort during the school year?

Here are the steps to changing your cohort during the school year.

Complete an APS LETRS Change Request Form. Your cohort change must be approved first by our APS LETRS team and NMPED.
Once you receive your Change Request Notification email that approves your cohort change, you can go into Swoogo and update your registered sessions. The link will be provided in the email.
Login into Swoogo and create an account first. If you are notified that an account already exists, then return to the login and use your Swoogo login to enter the website.
Select your new cohort. It will be listed in your Change Request Notification email.
Check all of the sessions in that cohort and click on "continue."
You are done once you reach the confirmation page.

What if I change cohorts from one district-facilitated cohort to a different district-facilitated cohort during the school year?

Here are the steps to changing your cohort during the school year.

Complete an APS LETRS Change Request Form. Your cohort change must be approved first by our APS LETRS team and NMPED.
Once you receive your Change Request Notification email that approves your cohort change, you will not need to do anything further. All of your Google Calendar invites will be updated for you.

What if I need a substitute to attend my cohort session?

Please collaborate with your administration to request a substitute using the following cost account number 1100 99800411000 559155 1610.

What if I attend my session outside of my contract hours?

Participants who attend their sessions outside of their duty day are eligible for compensation for up to 3 hours per session. To receive all 3 hours, the entire session must take place outside of your contract hours. Please see our compensation website for more information.

May I request compensation for taking a session during my contract hours?

No, you may not request compensation for a session that takes place during the duty day.

What if I miss prep time or lunch due to attending a LETRS session?

Please discuss this with your administrator and then reach out to Melissa Arellano at melissa.arellano@aps.edu. Further guidance can be provided from there, and there are various options to fix the issue.

What if I am struggling to get a substitute for my sessions, but there are no sessions after the school day ends?

Please speak with your administrator to see what options you have at the school level and then contact letrs@aps.edu to discuss the issue further with us.

What if I would rather attend my sessions during the summer? Can I just wait until then?

This is never recommended because summer sessions are never guaranteed. Summer sessions only occur if we have available local LETRS facilitators and sufficient funding.

Please contact letrs@aps.edu if you need your LETRS Phase Swoogo registration link.

LETRS Calendars for all phases

LETRS Phase 10 2025-2026 Webinar Training Calendar.pdf

LETRS Phase 11 2025-2026 Webinar Training Calendar.pdf

LETRS Phase 12 2025-2026 Webinar Training Calendar.pdf

LETRS Phase 13 2025-2026 Webinar Training Calendar.pdf

LETRS Certificates of Attendance - VIDEO Guide

Certificates.mp4

To view and/or download your attendance certificates from Lexia, please follow this process:

Login into letrs.com
Click on your initials in the upper right-side corner.
Click on "View Profile" from the menu.
Click on "Attendance" from the left-side of the screen.
If you have attended Lexia-led sessions, you will see your certificates and can download them by clicking on the underlined down arrow next to the date of the certificate.

See video for further support.

LETRS Certificates of Attendance Flier

Open this document in a new window to see the full PDF version with clickable links.

LETRS Certificate of Attendance.pdf

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LETRS Live Sessions

Please read this page carefully for information about your live sessions.

LETRS Swoogo LINKs for Lexia-Led Sessions

LETRS Live Session and Cohort Information

National-Facilitated Sessions

(Lexia Learning)

District-Facilitated Sessions (APS)

What does nationally-facilitated mean?

Nationally-facilitated sessions are hosted by Lexia Learning, the parent company of LETRS. The facilitators of these sessions are hired by Lexia and present from all over the country to our APS LETRS participants.

The cohort names are single or double letters, such as Cohort F or Cohort ZZ. Many phases have cohorts that have the same letter name, but meet on different days at different times.

For example, Phase 8-Cohort J meets on Tuesdays from 12:30-3:30 PM and Phase 9-Cohort J meets on Tuesdays from 3:30-6:30 PM.

Nationally-facilitated sessions are conducted through Zoom via Swoogo.

What does district-facilitated mean?

District-facilitated sessions are hosted by APS local LETRS facilitators. These local facilitators are resource teachers, specialists, or classroom teachers here in APS. They receive training from Lexia to host LETRS trainings in their own district.

The cohort names are NM# such as Cohort NM3 or Cohort NM15. Some districts have similar cohort names, but each district is unique in how they facilitate their own sessions.

District-facilitated sessions may be over Google Meet or in-person, depending on the facilitator and participant requests.

Nationally-Facilitated Cohort List

District-Facilitated Cohort List

How do I know which cohort I am in?

How do I receive my links and handouts for my session? (Click on the option you need below)

Swoogo & Zoom (Nationally-Facilitated Sessions)

What is Swoogo and Zoom for?

Swoogo is the registration site used for participants to receive their Zoom link prior to their nationally-facilitated session. All participants in nationally-facilitated sessions will need to register with Swoogo for their links.

Google Calendar (District-Facilitated Sessions)

What is Google Calendar for?

Cohort and Live Session Questions

What if I do not know my cohort and cannot find my registration email?

What if I do not know the dates and times of my cohort?

What if I cannot find my Swoogo email?

What if I cannot find my Google Meet link?

What if I do not know where my in-person cohort meets?

What if I need a make-up session?

What if I change cohorts from one nationally-facilitated cohort to a different nationally-facilitated cohort during the school year?

Here are the steps to changing your cohort during the school year.

Complete an APS LETRS Change Request Form. Your cohort change must be approved first by our APS LETRS team and NMPED.

Once you receive your Change Request Notification email that approves your cohort change, you can go into Swoogo and update your registered sessions. The link will be provided in the email.

Login into Swoogo and click on your previous cohort .

Uncheck all of your registered sessions.

At the confirmation page, you will see an option to "Modify Registration." Click on this option.

Select your new cohort. It will be listed in your Change Request Notification email.

Check all of the sessions in that cohort and click on "continue."

You are done once you reach the confirmation page.

What if I change cohorts from a nationally-facilitated cohort to a district-facilitated cohort during the school year?

Here are the steps to changing your cohort during the school year.

Complete an APS LETRS Change Request Form. Your cohort change must be approved first by our APS LETRS team and NMPED.

Once you receive your Change Request Notification email that approves your cohort change, you can go into Swoogo and update your registered sessions. The link will be provided in the email.

Login into Swoogo and click on your previous cohort .

Uncheck all of your registered sessions.

You are done once you reach the confirmation page. You will now receive all of your links and handouts via Google Calendar.

What if I change cohorts from a district-facilitated cohort to a nationally-facilitated cohort during the school year?

Here are the steps to changing your cohort during the school year.

Complete an APS LETRS Change Request Form. Your cohort change must be approved first by our APS LETRS team and NMPED.

Once you receive your Change Request Notification email that approves your cohort change, you can go into Swoogo and update your registered sessions. The link will be provided in the email.

Login into Swoogo and create an account first. If you are notified that an account already exists, then return to the login and use your Swoogo login to enter the website.

Select your new cohort. It will be listed in your Change Request Notification email.

Check all of the sessions in that cohort and click on "continue."

You are done once you reach the confirmation page.

What if I change cohorts from one district-facilitated cohort to a different district-facilitated cohort during the school year?

Here are the steps to changing your cohort during the school year.

Complete an APS LETRS Change Request Form. Your cohort change must be approved first by our APS LETRS team and NMPED.

Once you receive your Change Request Notification email that approves your cohort change, you will not need to do anything further. All of your Google Calendar invites will be updated for you.

What if I need a substitute to attend my cohort session?

Please collaborate with your administration to request a substitute using the following cost account number 1100 99800411000 559155 1610.

What if I attend my session outside of my contract hours?

Participants who attend their sessions outside of their duty day are eligible for compensation for up to 3 hours per session. To receive all 3 hours, the entire session must take place outside of your contract hours. Please see our compensation website for more information.

May I request compensation for taking a session during my contract hours?

No, you may not request compensation for a session that takes place during the duty day.

What if I miss prep time or lunch due to attending a LETRS session?

Please discuss this with your administrator and then reach out to Melissa Arellano at melissa.arellano@aps.edu. Further guidance can be provided from there, and there are various options to fix the issue.

What if I am struggling to get a substitute for my sessions, but there are no sessions after the school day ends?

Please speak with your administrator to see what options you have at the school level and then contact letrs@aps.edu to discuss the issue further with us.

What if I would rather attend my sessions during the summer? Can I just wait until then?

This is never recommended because summer sessions are never guaranteed. Summer sessions only occur if we have available local LETRS facilitators and sufficient funding.

Please contact letrs@aps.edu if you need your LETRS Phase Swoogo registration link.

LETRS Calendars for all phases

LETRS Certificates of Attendance - VIDEO Guide

LETRS Certificates of Attendance Flier