Contact a TIC

Teachers Joining AISJ

WELCOME

COMPLETE BEFORE FIRST DAY

Signing into AISJ Technology Accounts

Passwords

Log into the AISJ Website

Review the Human Resources Portal

On Arrival in SA

Apple MacBook

Your First Day Onsite at AISJ

Change your AISJ Accounts temporary password

Log into Lunch Hub

Log into Chalk

Review the Technology Portal

WELCOME

Welcome from the AISJ Technology Office. We are looking forward to you joining AISJ, and excited to meet you in person.

The links in this section provide information to help new staff and faculty transition smoothly to the technology systems in use at AISJ, and provide a set of 'quick links' to the essential information most new staff will need.

AISJ Username and Email Address:

You should have received an email in your personal email account, listing your AISJ account username, email address, and temporary password.

You will need this information to log into the various systems listed below.

Please email the Tech Office (ticketing@aisj-jhb.com) if you have not received your AISJ account details or if you have any issues with the below.

COMPLETE BEFORE FIRST DAY

Signing into AISJ Technology Accounts

Click this link for a General Intro to the AISJ systems and accounts. This is a quick Guide where the below are the more detailed information.

Passwords

The password above is temporary until you arrive at AISJ, and will allow you to access various AISJ resources. When you arrive at AISJ we will help you reset your password. Maintaining this temporary password until you arrive at AISJ will allow us to setup your AISJ assigned laptop and have it ready for you on arrival.

Log in to your AISJ Google Chrome Profile

AISJ is a ‘Google School’. Google Workspace is our core productivity suite, and at the core of all we do. Accessing Google Workspace tools such as Gmail, Google Drive, Google Calendar is so much easier when using Google Chrome. Creating a Chrome Profile for your AISJ account gives you ready access to all the Google apps.

If you are using an Apple Mac:

Launch Google Chrome, click the Profiles menu and select Add Profile. Click the Sign In button to set up your new Chrome profile, and enter your AISJ account email address and password.

If you are using a Windows PC:

Launch Google Chrome, click the Chrome Profile icon at the top right of the Chrome window.

A menu will open, click on ‘Add’ (at the bottom of the window)

Follow the onscreen instructions to add a new Chrome Profile using your AISJ email address and password.

You can keep more than one profile in Chrome. You can have an AISJ Chrome Profile and a personal Chrome Profile if you have a personal Google account. You can quickly flip between the two profiles through separate Chrome windows.

We strongly recommend you keep communications, emails, files and activities related to your AISJ identity separate from communications, emails, files and activities related to your personal identity.
Separate Chrome profiles are a way to efficiently achieve this. With your move to South Africa, maintain existing accounts and communications with your personal email and drives. Link new online accounts, shipping, bank and mobile phone communications, personal emails, even emails and communications from AISJ to you as a parent, to your personal email account and storage drive.

Log into the AISJ Website

https://www.aisj-jhb.com/login

The AISJ website is hosted by Finalsite. Some content is open and available worldwide, other content can only be accessed by those within the AISJ community by entering a username and password. You access the divisional portals which house all division-specific content behind a username and password.

Review the Human Resources Portal

https://www.aisj-jhb.com/portals/human-resources-portal/meet-the-team

Go to the Human Resources Portal within the AISJ website to meet the HR team, and for detailed information on orientation, benefits, cost of living, leave entitlements, medical cover, and much more. Bookmark the HR link in your browser.

Sign up for Internet access at home (Foreign hire employees only)

For foreign hire employees, before you arrive in South Africa, AISJ Tech will reach out to work with you to get Internet installed at your new home. You will need to pay for this service, but we will assist with the installation and setup so you are connected by the time you arrive (new internet connections in South Africa can take weeks). Once you are settled into your new home, the Internet Service provider will liaise directly with you for payment and ongoing support, should you wish to continue with the provider.

On Arrival in SA

Apple MacBook

Foreign hire employees receive their MacBook when they arrive at their house. Local hire employees receive their MacBook during orientation.

All teachers employed at AISJ are issued an Apple MacBook laptop. The laptop remains the property of AISJ and is on loan to each teacher as a tool for assisting with the responsibilities at AISJ. Teachers are required to take full responsibility for the care and maintenance of the device for the duration of the loan. For more information go to Guidelines in the Technology Portal of the AISJ website.

Your First Day Onsite at AISJ

Change your AISJ Accounts temporary password

Visit https://password.aisj-jhb.com
You might be asked to select which Google account you want to sign in with. Select your AISJ account.
If you have not enrolled in Password Self Service yet, you will see a pop-up to enroll. Click on the button "Click Here"

Select your security questions and type in the answers
Click "Next"

Click on the tab called "Change Password"
Type your old password, then type your new password and confirm

- Pay attention to the password rules listed at the bottom
- Press the "Change Password Button"
- Allow a few moments for the settings to apply
- You will see a pop up stating Password change successful
- Click on the "Close" button

Your password is now changed successfully and you can now use this password for all your AISJ accounts
Upon a successful reset, your Google account will sign you out and you will have to re-sign in.
You will still need to use your old password to login to your laptop, if you are not on campus.

Note: The above process changes the password to your AISJ accounts. It does not change the login password for the MacBook you have been assigned.

ProTip: Visit the Tech Service Centre (TSC) and the technician will help you with this process.

Log in to ESS the AISJ Human Resources System

https://online.sage.co.za/3617/#/signin

Employee Self-Service (ESS) is the HR system used by employees to view personal details, bank details, payslips, and where you submit leave applications.

Log into Lunch Hub

https://sites.google.com/aisj-jhb.com/parent-tech-site/home/lunch-hub

Lunch Hub is a one-stop-shop for all things related to the cafeteria at AISJ. The AISJ cafeteria is a cashless environment. This system allows employees (and students) to charge purchases made at the cafeteria or Eagle Store to an account linked to their ID card. Teachers can load funds into their cafeteria account via the Lunch Hub web link, and you are able to view your purchases. In order to load funds you must have a South African credit card.

Instructions for logging on to Lunch Hub and setting up your access:

Log on to your Lunch Hub account using your AISJ Google Account
Click on 'Deposit Funds'.
Choose your account and select the amount you wish to deposit. When you click 'Submit', you will be directed to an online credit card payment gateway. (This gateway does not support American Express. South African credit cards must support 3DS - authroization via app or sms)

Log in to Schoology (MS & HS teachers only)

https://aisj-jhb.schoology.com

Schoology is the AISJ learning platform, and serves as a “one-stop shop” where Middle School and High School teachers, students and parents have access to course materials, course-related messages, course calendars, as well as embedded mechanisms to contact teachers, counselors, and administrators. Schoology is used to share materials and resources students will likely need to learn, interact, engage, and create new content. This will include background information, additional readings, resources, webinars, and teacher-recorded videos. Teachers will also include step-by-step instructions to complete activities, explorations, writings, events, labs, investigations, etc.

AISJ Schoology Training for Teachers

This course has been created by the AISJ TICs, and aims to provide a progression through a series of learning steps, with associated resources and links, that introduce you to the essential functions and features of Schoology. This is not intended to be a lock-step, linear approach. You are encouraged to start at the beginning, and then dip in and out of the various folders, accessing resources as you need.

Log into Chalk

https://curriculum.chalk.com/subjects

Chalk is the AISJ curriculum planning and documentation platform. Accounts will be set up in Chalk for all incoming teachers and you will be able to search and view the content. You should be in! The key feature to use here is the Curriculum option in the main banner; from there you will be able to easily explore our updated units..

Login: Use your AISJ Google account to login. If it asks for login details use your AISJ email address and Password.

Review the Technology Portal

https://www.aisj-jhb.com/portals/technology-portal/tech-home

The AISJ Technology Portal lists detailed information on the technology resources and systems available at AISJ, together with staff introductions, K-12 integrated outcomes, annual goals and areas of focus, division specific information, and technology policies and guidelines.

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