Teachers Joining AISJ

Complete As Soon As You Can

Log in to your AISJ Google Chrome Profile

AISJ is a ‘Google School’. Google Workspace is our core productivity suite, and at the core of all we do. Accessing Google Workspace tools such as Gmail, Google Drive, Google Calendar is so much easier when using Google Chrome. Creating a Chrome Profile for your AISJ account gives you ready access to all the Google apps.

You can keep more than one profile in Chrome. You can have an AISJ Chrome Profile and a personal Chrome Profile if you have a personal Google account. You can quickly flip between the two profiles through separate Chrome windows.

We strongly recommend you keep communications, emails, files and activities related to your AISJ identity separate from communications, emails, files and activities related to your personal identity. Separate Chrome profiles are a way to efficiently achieve this. With your move to South Africa, maintain existing accounts and communications with your personal email and drives. Link new online accounts, shipping, bank and mobile phone communications, personal emails, even emails and communications from AISJ to you as a parent, to your personal email account and storage drive.

Log into your AISJ Email Account:

If you are logged into your AISJ account in Chrome:

Click on the Google Apps waffle (the nine dots towards the top right of the Chrome window), and click on ‘Gmail’. Your AISJ Gmail account will open in a new Chrome tab. Bookmark the Gmail link in your browser. You can ‘Pin’ this tab so it automatically opens whenever you open your AISJ account in Chrome.

If you are not signed into your AISJ account in Chrome, or you are using an alternative browser:

Click on this link AISJ Email Account (https://mail.google.com) to access your email via a browser. Enter your AISJ email address and password to gain access to your AISJ email account. Bookmark the Gmail link in your browser.

If you experience challenges in logging in to your AISJ email account, please email the Tech Office (ticketing@aisj-jhb.com).

On Arrival in SA

Foreign hire employees receive their MacBook when they arrive at their house. Local hire employees receive their MacBook during orientation.

All teachers employed at AISJ are issued an Apple MacBook laptop. The laptop remains the property of AISJ and is on loan to each teacher as a tool for assisting with the responsibilities associated with your role at AISJ. Teachers are required to take full responsibility for the care and maintenance of the device for the duration of the loan. For more information go to Guidelines in the Technology Portal of the AISJ website.

Complete on Your First Day Onsite at AISJ

Change your AISJ Accounts temporary password (you can only change your password if on an AISJ campus):

1. Visit https://password.aisj-jhb.com

2. You might be asked to select which Google account you want to sign in with. Select your AISJ account.

3. If you have not enrolled in Password Self Service yet, you will see a pop-up to enroll. Click on the button "Click Here"

• Select your security questions and type in the answers

• Click "Next"

4. Click on the tab called "Change Password"

5. Type your old password, then type your new password and confirm

• • Pay attention to the password rules listed at the bottom

  • Press the "Change Password Button"

  • Allow a few moments for the settings to apply

  • You will see a pop up stating Password change successful

  • Click on the "Close" button

6. Your password is now changed successfully and you can now use this password for all your AISJ accounts

7. Upon a successful reset, your Google account will sign you out and you will have to re-sign in.

8. You will still need to use your old password to login to your laptop, if you are not on campus.

Note: The above process changes the password to your AISJ accounts. It does not change the login password for the MacBook you have been assigned. See the next section to change the MacBook login password to be the same as your AISJ accounts password.

Change the login password to your AISJ MacBook

1. Restart your laptop.

2. Sign in to the laptop with your old password.

3. You should now be automatically prompted to log into the AISJ-JHB Wi-Fi. If you are not prompted, select the AISJ-JHB Wi-Fi.

4. When prompted, sign into the AISJ-JHB Wi-Fi by entering your username and the new password you just created.

5. If already signed into Nomad, sign out,

6. Sign back into Nomad by entering your username and the new password you just created.

7. When signing in, Nomad will prompt you to sync your passwords, enter your old password when prompted and click sync. This will update your laptop password so that it is the same as your new network password.

Log into PowerSchool and update your Personal Information

Update your general contact, family, emergency contact and medical information in PowerSchool.

1. Log on to PowerSchool Teacher (https://powerschool.aisj-jhb.com/teachers/pw.html) with your AISJ Username and AISJ Password

2. Click on ‘Staff Demographic Update’ in the navigation panel on the left.

Enter or correct relevant information in each tab. Confirm and Submit at the bottom of each tab window.

General tab:

Some fields you cannot change. If there are errors, please contact HR.

Please ensure you have entered: Personal Cell Phone, Personal Email, Passport and Visa and address fields.

Emergency tab:

One SA-based emergency contact, one emergency contact outside SA, and Next of Kin are recommended

Medical tab:

You can choose to disclose medical information which you believe is relevant and necessary.

3. Check the ‘Confirmation’ box at the bottom of the window, and click ‘Submit’.

4. Sign out.

If you experience challenges in logging in to PowerSchool, please go to or email the Tech Office (ticketing@aisj-jhb.com).

Log into Lunch Hub

Lunch Hub is a one-stop-shop for all things related to the cafeteria at AISJ. The AISJ cafeteria is a cashless environment. This system allows employees (and students) to charge purchases made at the cafeteria or Eagle Store to an account linked to their ID card. Teachers can load funds into their cafeteria account via the Lunch Hub web link, and you are able to view your purchases. In order to load funds you must have a South African credit card.

Instructions for logging on to Lunch Hub and setting up your access:

1. Log on to your Lunch Hub account (direct link or via the Lunch Hub web link on the AISJ website)

2. Enter your AISJ Email Address into ‘Username’, and enter your AISJ Password

3. Click on 'Deposit Funds' in the blue bar.

4. Choose your account and select the amount you wish to deposit. When you click 'Submit', you will be directed to an online credit card payment gateway. (This gateway does not support American Express. South African credit cards must support One Time Pin - OTP)

For downloadable instructions, please click here. Bookmark the Lunch Hub link in your browser.

For help with logging on to Lunch Hub and depositing funds into your child's account, please contact your child's divisional school office.

If you have any questions regarding the cafeteria, please contact Cafe Flava (cafeflava@aisj-jhb.com).

Productivity Tools

Google Workspace

Google Workspace is the core AISJ collaboration and productivity suite of tools. Every employee and student is issued a Google account, and can access the full suite of apps.

Drive

Drive is the cloud storage platform. Drive manages all of your files and supports collaboration across the entire organization. It also allows you to view various file formats so you don’t have to download additional software to your devices, and you can keep files on your device for use when offline.

GMail

GMail is the application you will use to send and receive e-mails.

Calendar

Calendar is the Google Workspace online calendar., and integrates with Gmail to manage schedules, appointments, meetings, and tasks (via Google Tasks). Users can see open windows of time on other AISJ users’ calendars, calendars for Google Groups, calendars for meeting rooms and shared resources, public calendars so users can view AISJ events, and easy migration from external calendars (e.g. iCal, Outlook, or Exchange). Teacher and student class schedules are synced from PowerSchool into individual calendars.

Docs, Sheets & Slides

Docs, Sheets, and Slides are the Google Workspace word processor, spreadsheet, and presentation programs, respectively. These apps allow real-time collaboration, save changes automatically, and track revision history. Users can insert comments, suggest edits, communicate through a built-in chat, and create templates for future use.

Chat

Chat is the Google Workspace messaging app, and is accessed from within Gmail. Users can also use Chat on the web and on mobile with apps for Android, iOS, and desktop.

Forms

Forms is the Google Workspace web form and survey tool, and shares many of the same features as Docs, Sheets, and Slides, such as automatic saving, real-time collaboration, and template creation. To collect data through Forms, users can personalize surveys or quizzes, send respondents the URL, and review the data (that’s automatically collected in Sheets).

Meet

Meet is a video conferencing service, primarily designed as a way to host video meetings. Meet is available on the web, and phones and tablets for Android and iOS.

Keep

Keep is the Google Workspace note-taking tool, and can be used to create, organize, and share memos, lists, images and voice notes across multiple devices, and integrates with other Google apps.

Sites

Sites is the Google Workspace website builder, and allows users to create websites with little to no coding knowledge or design skills. Landing page and project websites can be created using pre-made templates and published internally or publicly.

Classroom (Grades 3-5)

Classroom is used to streamline assignments, boost collaboration, and foster communication. Classroom is available on the web or by mobile app, and can be used with many tools such as Gmail, Docs, and Calendar.

School Systems

Schoology

Schoology serves as the learning platform where Middle School and High School teachers, students and parents have access to most course materials, course-related messages, course calendars, as well as embedded mechanisms to contact teachers, counselors, and administrators. Schoology is used to share materials and resources students would likely need to learn, interact, engage, and create new content. This will include background information, additional readings, resources, webinars, and teacher-recorded videos. Teachers also include step-by-step instructions to complete activities, explorations, writings, events, labs, investigations, etc.

AISJ Website (hosted by FinalSite)

The AISJ website is hosted by FinalSite in the USA. The AISJ Communications Office manages all content on the homepage of the website. Divisions are responsibility for the content on the portals. For approved special projects such as sub-site development, we assist with whole development, design, layout and functionality.

For more information about Finalsite and how we use the modules below please click here

• Portals

• Lunch Hub

• Key links that apply to everyone

If you have questions about the AISJ website please send an email to AISJ-Communications@aisj-jhb.com

Student Information System (PowerSchool & PowerTeacher Pro)

PowerSchool is a web-based student management system that provides real time access to student specific academic information and progress from any remote location with Internet access. Teachers use PowerSchool primarily to record attendance, store grades, and enter report grades and comments. Teachers also have access to demographic information for the students in their classes. PowerTeacher Pro is an HTML based gradebook, which manages tasks such as grading and attendance.

If you have questions about PowerSchool please send an email to DataBase@aisj-jhb.com

Chalk

We use Chalk at AISJ as a way to document and share curriculum. Please click here to read more on the Teaching & Learning portal.

If you have any questions please contact Kholo, the Teaching & Learning secretary kramatjie@aisj-jhb.com

Printing

You can use your ID card to release your print job and copy at any of our MFP copiers around school. This is called follow me printing and helps reduce waste and when a printer is down you can just go to the next printer without having to reprint.

For more information on how to access a portal to monitor your print usage please click here.

Cafeteria Cashless System

At AISJ we maintain a cashless system for our cafeteria called Lunch Hub. Staff can deposit money into their own account or their children's account.

For more information on how this works and how to load money please click on this link.

If you have any questions about our cafeteria cashless system please email cafeflava@aisj-jhb.com

Technology Help Desk

If you have any problems with Technology, our Tech Service Center (TSC) will be your first stop. We have four engineers eager to assist where they can and if they're not able to help immediately they will escalate to senior staff.

There are multiple ways of logging tickets. To see how to log a ticket and to learn more about our Service Level Agreement please click here

If you have any questions out our help desk operations please email cbronkhorst@aisj-jhb.com