Students Joining AISJ

Complete As Soon As You Can

Ensure you have a laptop for use at school:

All MS & HS students new to AISJ from August 2022 are required to provide their own Apple MacBook laptop to support learning at school.

The recommended minimum specifications are:

• not older than five years

• i5 or M1 processor or better

• 8GB RAM or higher

• 256Gb SSD or higher

• 13inch screen or larger

Parents are free to use a suitable device they may already own or they can purchase a new MacBook from a provider of their choice. Parents can purchase an Apple MacBook from Digicape, the Apple reseller the school uses, at the same educational discounted price that the school receives. A dedicated purchase portal has been set up to make purchasing by parents who choose Digicape as straightforward as possible. Click here (https://www.digicape.co.za/aisj/) to register and view the Digicape Purchase Portal. Enter this school registration code when prompted: ‘vBjjo28G’. Purchase prices listed on the portal may change from time to time due to currency fluctuations. Click here to view the Digicape flyer.

Click here for detailed information.

Log in to your AISJ Google Chrome Profile

AISJ is a ‘Google School’. Google Workspace is our core productivity suite, and at the core of all we do. Accessing Google Workspace tools such as Gmail, Google Drive, Google Calendar is so much easier when using Google Chrome. Creating a Chrome Profile for your AISJ account gives you ready access to all the Google apps.

If you are using an Apple Mac:

Launch Google Chrome, click the Profiles menu and select Add Profile. Click the Sign In button to set up your new Chrome profile, and enter your AISJ account email address and password.

If you are using a Windows PC:

Launch Google Chrome, click the Chrome Profile icon at the top right of the Chrome window.

A menu will open, click on ‘Add’ (at the bottom of the window)

Follow the onscreen instructions to add a new Chrome Profile using your AISJ email address and password.

You can keep more than one profile in Chrome. You can have an AISJ Chrome Profile and a personal Chrome Profile if you have a personal Google account. You can quickly flip between the two profiles through separate Chrome windows.

We strongly recommend you keep communications, emails, files and activities related to your AISJ identity separate from communications, emails, files and activities related to your personal identity. Separate Chrome profiles are a way to efficiently achieve this. With your move to AISJ, maintain existing accounts and communications with your personal email and drives. Link new online accounts, mobile phone communications, personal emails, to your personal email account and storage drive.

Log into your AISJ Email Account:

If you are logged into your AISJ account in Chrome:

Click on the Google Apps waffle (the nine dots towards the top right of the Chrome window), and click on ‘Gmail’. Your AISJ Gmail account will open in a new Chrome tab. Bookmark the Gmail link in your browser. You can ‘Pin’ this tab so it automatically opens whenever you open your AISJ account in Chrome.

If you are not signed into your AISJ account in Chrome, or you are using an alternative browser:

Click on this link AISJ Email Account (https://mail.google.com) to access your email via a browser. Enter your AISJ email address and password to gain access to your AISJ email account. Bookmark the Gmail link in your browser.

If you experience challenges in logging in to your AISJ email account, please email the Tech Office (ticketing@aisj-jhb.com).

Complete on Your First Day Onsite at AISJ

Change your AISJ Accounts temporary password (you can only change your password if on an AISJ campus):

1. Visit https://password.aisj-jhb.com

2. You might be asked to select which Google account you want to sign in with. Select your AISJ account.

3. If you have not enrolled in Password Self Service yet, you will see a pop-up to enroll. Click on the button "Click Here"

• Select your security questions and type in the answers

• Click "Next"

4. Click on the tab called "Change Password"

5. Type your old password, then type your new password and confirm

• • Pay attention to the password rules listed at the bottom

  • Press the "Change Password Button"

  • Allow a few moments for the settings to apply

  • You will see a pop up stating Password change successful

  • Click on the "Close" button

6. Your password is now changed successfully and you can now use this password for all your AISJ accounts

7. Upon a successful reset, your Google account will sign you out and you will have to re-sign in.

8. You will still need to use your old password to login to your laptop, if you are not on campus.

Productivity Tools

Google Workspace

Google Workspace is the core AISJ collaboration and productivity suite of tools. Every employee and student is issued a Google account, and can access the full suite of apps.

Drive

Drive is the cloud storage platform. Drive manages all of your files and supports collaboration across the entire organization. It also allows you to view various file formats so you don’t have to download additional software to your devices, and you can keep files on your device for use when offline.

GMail

GMail is the application you will use to send and receive e-mails.

Calendar

Calendar is the Google Workspace online calendar., and integrates with Gmail to manage schedules, appointments, meetings, and tasks (via Google Tasks). Users can see open windows of time on other AISJ users’ calendars, calendars for Google Groups, calendars for meeting rooms and shared resources, public calendars so users can view AISJ events, and easy migration from external calendars (e.g. iCal, Outlook, or Exchange). Teacher and student class schedules are synced from PowerSchool into individual calendars.

Docs, Sheets & Slides

Docs, Sheets, and Slides are the Google Workspace word processor, spreadsheet, and presentation programs, respectively. These apps allow real-time collaboration, save changes automatically, and track revision history. Users can insert comments, suggest edits, communicate through a built-in chat, and create templates for future use.

Chat

Chat is the Google Workspace messaging app, and is accessed from within Gmail. Users can also use Chat on the web and on mobile with apps for Android, iOS, and desktop.

Forms

Forms is the Google Workspace web form and survey tool, and shares many of the same features as Docs, Sheets, and Slides, such as automatic saving, real-time collaboration, and template creation. To collect data through Forms, users can personalize surveys or quizzes, send respondents the URL, and review the data (that’s automatically collected in Sheets).

Meet

Meet is a video conferencing service, primarily designed as a way to host video meetings. Meet is available on the web, and phones and tablets for Android and iOS.

Keep

Keep is the Google Workspace note-taking tool, and can be used to create, organize, and share memos, lists, images and voice notes across multiple devices, and integrates with other Google apps.

Sites

Sites is the Google Workspace website builder, and allows users to create websites with little to no coding knowledge or design skills. Landing page and project websites can be created using pre-made templates and published internally or publicly.

Classroom (Grades 3-5)

Classroom is used to streamline assignments, boost collaboration, and foster communication. Classroom is available on the web or by mobile app, and can be used with many tools such as Gmail, Docs, and Calendar.

School Systems

Schoology

Schoology serves as the learning platform where Middle School and High School teachers, students and parents have access to most course materials, course-related messages, course calendars, as well as embedded mechanisms to contact teachers, counselors, and administrators. Schoology is used to share materials and resources students would likely need to learn, interact, engage, and create new content. This will include background information, additional readings, resources, webinars, and teacher-recorded videos. Teachers also include step-by-step instructions to complete activities, explorations, writings, events, labs, investigations, etc.

AISJ Website (hosted by FinalSite)

The AISJ website is hosted by FinalSite in the USA. The AISJ Communications Office manages all content on the homepage of the website. Divisions are responsibility for the content on the portals. For approved special projects such as sub-site development, we assist with whole development, design, layout and functionality.

For more information about Finalsite and how we use the modules below please click here

• Portals

• Lunch Hub

• Key links that apply to everyone

If you have questions about the AISJ website please send an email to AISJ-Communications@aisj-jhb.com

Student Information System (PowerSchool & PowerTeacher Pro)

PowerSchool is a web-based student management system that provides real time access to student specific academic information and progress from any remote location with Internet access. Teachers use PowerSchool primarily to record attendance, store grades, and enter report grades and comments. Teachers also have access to demographic information for the students in their classes. PowerTeacher Pro is an HTML based gradebook, which manages tasks such as grading and attendance.

If you have questions about PowerSchool please send an email to DataBase@aisj-jhb.com

Printing

You can use your ID card to release your print job and copy at any of our MFP copiers around school. This is called follow me printing and helps reduce waste and when a printer is down you can just go to the next printer without having to reprint.

For more information on how to access a portal to monitor your print usage please click here.

Cafeteria Cashless System

At AISJ we maintain a cashless system for our cafeteria called Lunch Hub. Staff can deposit money into their own account or their children's account.

For more information on how this works and how to load money please click on this link.

If you have any questions about our cafeteria cashless system please email cafeflava@aisj-jhb.com

Technology Help Desk

If you have any problems with Technology, our Tech Service Center (TSC) will be your first stop. We have four engineers eager to assist where they can and if they're not able to help immediately they will escalate to senior staff.

There are multiple ways of logging tickets. To see how to log a ticket and to learn more about our Service Level Agreement please click here

If you have any questions out our help desk operations please email cbronkhorst@aisj-jhb.com