Welcome to Team Washington

We are thrilled to have you on the pilot UW Team this summer! Thank you in advance for your hard work and participation in our program. I'm really looking forward to meeting you all in person and can't express how grateful I am to have been connected with all of you. I know our first year on UW's campus will be a success for Summer Springboard. Since UW is a first year program, I will be on campus for the full program as Program and Campus Director and I'm very happy that I will be able to meet you in person, see the success of your classes, and help make our students have a wonderful experience.

Please use this Instructor Portal to access information you need to know prior to and during the program. You can start by reviewing the checklist below to make sure all of your paperwork is submitted on time.  There are also invaluable resources and tools noted below. Since you are new to our on-boarding process, please reach out with any questions with the below information. Be sure to spend some time downloading, reading, and preparing for this incredible summer experience.

Program Dates: July 22nd - August 1st  9:00 - 12:00 PM 

Academic Excursions: Take place on the two Wednesday afternoons (7/24 + 7/31, typically 1:30 - 3:30PM). Timing is flexible such as a site being unable to host until 2pm, but generally falls within that timing window.

Team Washington Instructor Checklist

1. Instructor Forms Checklist

The following documents should be uploaded by June 30th via this link:

• Instructor Manual  (acknowledgement of reading document - Document 1)

• Emergency Contact Form (download fillable form - Document 2)

• Mandated Reporter Training (see Section 2 below - Document 3)

• W9 (download fillable form - Document 4) - if you haven't already submitted one to us

2. Mandated Reporter Training

Complete the following Mandated Reporter Training (free video training) and upload your Certificate of Completion to the link above by June 30th, 2024. If you are already considered a Mandated Reporter due to another professional capacity or you've already completed the training, please upload your documentation that shows proof of your status. Please note that training says it takes 4 hours...but it actually does not.

3. Background Checks completed!

Thank you for submitting your information for the required background checks with Data Source. 

4.  Instructor Briefing

In-person briefing on the first day of session: July 22nd @ 9:00 am 

The students have a brief orientation from 9:00 am - 9:45 am on the first Monday of the session, July 22nd. Class will begin at 10:00 am on Monday, July 22nd, however, all other classes of the session will begin at 9:00 AM. Due to orientation, I will not be able to hold the instructor meeting, please report to what was sent to you.

5. Parking & Campus Arrival Information

All classes will be held on campus. The University of Washington does not provide parking passes for summer programs. If you are driving to campus, you can use the park mobile meters on campus and save your receipts in order to add up the expense. Please download the Park Mobile app prior to the first day if you don't already have it. You will be reimbursed for all parking on campus. Please submit your parking expense total when you submit your invoice at the end of the summer (more information below on this).

Instruction time begins promptly at 9:00 am daily, Monday-Friday. Please plan to arrive ahead of the start time in order to get settled, especially as our students will be arriving by 9:00 every morning. You will receive the name of your classroom once it is finalized.

Due to different conferences and programs on campus, it is likely that classes may not be held in the same classroom for all 9 days. You will receive the schedule by mid June and staff will show you your classroom or two rooms you will be in. We appreciate your flexibility and understanding with this scheduling.

6. Supplies

All classrooms are equipped with projectors, Wi-Fi, and a whiteboard. We advise you to use your own laptop since the classrooms do not contain these. Students will come with their own laptop and most likely a smartphone. 

Please come prepared with any necessary printouts/photocopies for your sessions. This is a reimbursable cost. 

Should you require any specialized supplies or materials, please submit your request to Katie (kbegley@terraeducation.com) prior to June 30th. If you purchase your own supplies without pre-approval, Summer Springboard will not provide reimbursement.

7. Curriculum and Session Content

In advance of the program, the course curriculum and all supporting documents will be shared with you via Dropbox or a Google Drive folder. If you are creating your own curriculum, please remember to use this slide deck (you will need to make a copy) for your daily slides. 

We highly recommend you download any materials to your computer or flash drive/USB stick to mitigate any unforeseen technology glitches that may occur. 

8. Closing out the Session

You are a huge part of the Summer Springboard program and we thank you in advance for your hard work. Instructors have a significant impact on our students' experience on campus.

• All instructors are required to write a reference letter for their students. You do not need to create one for each student, we will be mail merging from the template. You are welcome to use a generic template if you choose. You will need to download, customize with information related to the course and excursions, sign, and return to kbegley@terraeducation.com in Word or Google Doc format. Please only edit the information in red font, we will be merging all other information for the students.

• Please use the below invoice template (download first, then modify and save) and send it to kbegley@terraeducation.com by August 10th. We have a maximum 30 day of payment once you submit your invoice.

  • • • Invoice Template - to be completed upon the end of your summer teaching. You will need to make a copy as this is a template.

9. Contacting me and schedule

Do not hesitate to contact me with any questions leading up to program. I will be arriving to UW on July 16, a few days ahead of student arrival on July 21st. I'm really looking forward to being on campus for the session. Rather than email, I encourage you to reach me by phone leading up to and while on campus for faster assistance, rather than email.

©2024 SUMMER SPRINGBOARD. ALL RIGHTS RESERVED. CONFIDENTIAL AND PRIVILEGED INFORMATION FOR SUMMER SPRINGBOARD INSTRUCTORS ONLY.