Welcome to Team Duke

We are thrilled to have you on the Duke 2024 Team this summer! We are looking forward to a second summer on the campus of Duke, and returning for two sessions this year due to high interest. Last year was a wonderful first summer and it wouldn't have been possible without our instructors. Thank you for your hard work to make this year another success.

Please use this Instructor Portal to access information you need to know prior to and during the program. You can start by reviewing the checklist below to make sure all of your paperwork is submitted on time.  There are also invaluable resources and tools noted below. As most of you are returning instructors, you are familiar with the on-boarding process and know how the session operates. Be sure to spend some time downloading, reading, and preparing for this incredible summer experience. 

Program Dates

Session 1: July 1 - July 11 (including class on 7/4)

1. • Courses: Psychology & Neuroscience, Business & Entrepreneurship, Game Development, Veterinary Medicine

Session 2: July 15 - July 25

1. • Courses: Nursing, Public Policy, Psychology & Neuroscience, Business & Entrepreneurship, Game Development

Academic Excursions: Take place on the two Wednesday afternoons of the session, timing is typically 1:30 - 3:30 PM . July 3rd and July 10th for Session 1 and July 17th and July 24th for Session 2.

Team Duke Instructor Checklist

1. Instructor Forms Checklist

The following documents should be uploaded by June 15th via this link:

• Instructor Manual  (acknowledgement of reading document - Document 1)

• Emergency Contact Form (download fillable form - Document 2)

• Mandated Reporter Training (see Section 2 below - Document 3)

• W9 (download fillable form - Document 4) - if you haven't already submitted one to us

In addition to the above documents, the following Duke-specific items are required:

You will be receiving an email this week (week of May 20th) regarding mandatory Duke Minor's Training and the required Duke Background Check. Please be sure those are complete within the following timelines: Background Check (May 31) and Mandatory Training (June 15th). Duke is updating their system, but it is likely that if you are a returning instructor and/or Duke employee, your background check will still be valid from when you originally completed it.

2. Mandated Reporter Training

Complete the following Mandated Reporter Training (free video training) and upload your Certificate of Completion to the link above by June 15th, 2024. If you are already considered a Mandated Reporter due to another professional capacity or you've already completed the training, please upload your documentation that shows proof of your status. Please note that training says it takes 4 hours...but it actually does not.

3. Background checks completed!

Thank you for submitting your information for the required background checks with Data Source. Please note this background check is for Summer Springboard and the Duke background is an extra requirement for campus.

4.  Instructor Briefing

In-person briefing on the first day of session: July 1st @ 9:00 am for Session 1 and July 15th @ 9:00 am for Session 2

The students have a brief orientation from 9:00 am - 9:45 am on the first Monday of each session, July 1st and July 15th. Class will begin at 10:00 am on Monday, July 1st and Monday, July 15th, however, all other classes of the session will begin at 9:00 AM. We will hold the Instructor Meeting during this time as students will be in orientation. During this meeting, you will meet the onsite staff and go over any other key information. Any other details that need to be communicated prior to the program start date will be sent via email. This meeting will be held on Duke's East campus, exact location will be communicated to instructors prior to the program start date. Looking forward to seeing you all and meeting some of you in person!

5. Parking & Campus Arrival Information

All classes will be held on campus. Parking can be requested in advance. If you have not done so already, please email Katie (kbegley@terraeducation.com) to request a parking pass for your time on campus by May 31st, (info requested: car make, model, year, color, license plate and state).

Instruction time begins promptly at 9:00 am daily, Monday-Friday. Please plan to arrive ahead of the start time in order to get settled, especially as our students will be arriving by 9:00 every day. You will have an assigned staff member ("Mentor") for your course who will be assisting you with any needs. Classrooms are in the confirmation stage with Duke and you will receive the name of your classroom and location once it is finalized. Classrooms will likely being taking place on Duke's East Campus, but you will be receiving more information in the coming weeks.

6. Supplies

All classrooms are equipped with projectors and Wi-Fi. We advise you to use your own laptop since the classrooms do not contain these. Students will come with their own laptop and most likely a smartphone.

Please come prepared with any necessary printouts/photocopies for your sessions. This is a reimbursable cost. 

Should you require any specialized supplies or materials, please submit your request to Katie (kbegley@terraeducation.com) prior to June 1st. If you purchase your own supplies without pre-approval, Summer Springboard will not provide reimbursement.

7. Curriculum and Session Content

In advance of the program, the course curriculum and all supporting documents will be shared with you via Dropbox or a Google Drive folder. If you are creating your own curriculum, please remember to use this slide deck (you will need to make a copy) for your daily slides. 

We highly recommend you download any materials to your computer or flash drive/USB stick to mitigate any unforeseen technology glitches that may occur. 

8. Closing out the Session

You are a huge part of the Summer Springboard program and we thank you in advance for your hard work. Instructors have a significant impact on our students' experience on campus.

• All instructors are required to write a reference letter for their students. You do not need to create one for each student, we will be mail merging from the template. You are welcome to use a generic template if you choose. You will need to download, customize with information related to the course and excursions, sign, and return to kbegley@terraeducation.com in Word or Google Doc format. Please only edit the information in red font, we will be merging all other information for the students.

• Please use the below invoice template (download first, then modify and save) and send it to kbegley@terraeducation.com by August 10th. We have a maximum 30 day of payment once you submit your invoice.

  • • • Invoice Template - to be completed upon the end of your summer teaching. You will need to make a copy as this is a template.

9. Contacting me and schedule

Do not hestiate to contact me by email or phone 973.647.9232 with any questions leading up to program, during, or after. I will be on Duke's campus starting the afternoon of June 27th and likely departing on July 4th. Prior the session start date, I will be introducing you to Sha, the Campus Director who will be onsite for both sessions and will be your main contact once the program begins.

©2024 SUMMER SPRINGBOARD. ALL RIGHTS RESERVED. CONFIDENTIAL AND PRIVILEGED INFORMATION FOR SUMMER SPRINGBOARD INSTRUCTORS ONLY.