SSB Instructor UCLA

Welcome, Instructors, to Team UCLA

We are thrilled to have you on our Team UCLA this summer! Thank you for taking the time out of your summers to dedicate towards providing a fun, engaging, and educational experience for our students. The primary reason our students choose to enroll in our programs is for the academic component, to explore their curiosity of a particular field of study - your specific field of expertise. What's more, our students seek US out, not the other way around, so they're already coming to program with a thirst to learn and participate. We thank you in advance for your up-front prep work, and for your soon-to-be contributions to making this a great and successful summer experience for them!

In this Instructor Portal, you will find a variety of information and resources to help you navigate the time leading-up to the start of the program, as well as after. Please take special note of the HR Onboarding Paperwork, Online Trainings, and other important due dates so that we have a smooth transition to the start of the program. Summer will be here before we know it. If you haven't yet, take a minute to review our brief 2-minute video overview to hear student perspectives and what you'll have the chance to contribute to this summer!

Meet The Team!

• Campus Director - James Townsend

• Assistant Campus Director: Jules Martinez

• Activities Coordinator: Charles Wilson

• Mentor: Brittany Mendoza

• Mentor: Alexandra Yniguez

• Mentor: Priscilla Mambe

• Mentor: Rebekah Laybourn 

• Mentor: Natalie Posell

• Mentor: Kimberly Karuwe

• Mentor: Tanzea Freeman

• Mentor: Kelly Alas

• Mentor: Tuija Moser

• Mentor: Sekou Madave

• Mentor: Joshua Gomez

• Mentor: Elijah Leon

• Mentor: Reina Samuels

 Instructors:

• Aerospace Engineering - Fabio Bendana

• Business & Entrepreneurship - Laura Manyweather

• Criminal & Forensic Science - Donna Thomas

• Emergency Medicine - Violet Bagni

• Filmmaking - Kevin Wilson

• Psychology & Neuroscience - Salvador Brito

• Sports Management - Nikolas Webster 

Team UCLA Instructor Checklist

1. Instructor Forms Checklist

Please review the Instructor Manual below and sign this acknowledgment by June 9, 2024.

• Instructor Manual, including: 

  1. Safeguarding & Protection Policy + Child & Vulnerable Adult Policy 

  2. Sexual Abuse Policy  

The following documents should be uploaded via this link:

• Instructor Manual Acknowledgement (see above)

• Emergency Contact Form (download fillable form)

• Mandated Reporter Training (see Section 2 below)

• W9 (download fillable form)

2. Mandated Reporter Training

Complete the following Mandated Reporter Training (free video training) and upload your Certificate of Completion to the link above by June 9th, 2024. If you are already considered a Mandated Reporter due to another professional capacity or you've already completed the training, please upload documentation showing proof. 

3. Complete LiveScan

The California Department of Justice (DOJ) requires all adults working with minors (in both paid and non-paid capacities) to have fingerprinting performed prior to their employment start. Please note that these fingerprints will be used to check the criminal history records of the FBI and California DOJ. CA DOJ refers to this system as Live Scan, and it is in essence an electronic fingerprint system. If you have questions about this process please visit the CA DOJ website.

If you've done this in the past for a prior organization, Summer Springboard does not have access to this information so we are asking that you get fingerprinted again:

• Complete this LiveScan Form. You only need to complete the "Applicant Information" section. Stop after you sign and date.

• Go to one of the locations on this list. There are many locations throughout California.

  • • Applicants must present valid photo identification to the Live Scan Operator. Expired identification cards will not be accepted.

• State and government fees for Live Scan will be billed directly to Summer Springboard. Summer Springboard will reimburse additional out of pocket expenses up to $25 for additional fees charged by your location of choice. You must keep you receipts and submit at the end of the summer program (reimbursement details and process to be posted at the program start).

4. Complete your background check by June 9th

You should have already received a notification from DataSource. If you need to have the request sent again, please contact thomas@terraeducation.com. 

• If you worked with us in the past and completed a background check in 2023, you will not need to complete another this year.

5.  Instructor Briefing 

Ordinarily, class begins at 9am and concludes at Noon. For the first day ONLY of each session, class will begin at 10am. That first hour of the first day of each session will be dedicated for you all to meet, touch base with the Assistant Campus Director or Mentor that will be assigned to your class, and get situated in your classroom to prepare for the new class of students. Any other details that we feel you need before the program starts will be sent via email. The students will come to class at 10am on this day only. During this first hour while the instructors are setting-up, the students have orientation and ice-breaker activities.

6. Parking & Campus Arrival Information

Depending on the course, our classes are either held in the Hillel at UCLA building, or meeting space rooms located within one of the on-campus residence halls. Examples of each are pictured above. You will be notified of your specific classroom assignment, as well as detailed arrival and parking instructions by your Program Director ahead of time, but as we get closer to the start of the program.

If your classroom is assigned in the Hillel at UCLA building, parking will be in the lot below the building. Hillel at UCLA is located at 574 Hilgard Ave, Los Angeles, CA 90024. In some cases, the gate to the garage will be down. If that's the case, please ring the attendant from the callbox and give them your name and tell them you are a Summer Springboard Instructor. They will have the respective list of Instructors who are designated to park there.

If your classroom is assigned to one of the Residence Hall Meeting Spaces, parking will be in the nearest visitor lot. You will "pay" for parking via the ParkMobile Pay Station located in the respective lot of your choosing. You will be given a parking code ahead of time by SSB staff (prior to program starting) to enter into the Pay Station, which validates your parking for the day. It will be the same code each day. Please don't share the code, because it has only enough uses for the number of days you'll need to park on campus.

Again, specific arrival and parking instructions, along with parking codes (if applicable), will be communicated about two weeks prior to the program starting.

7. Supplies

We will equip your classroom with a projector and a screen for you to utilize if needed. You will need to use your own laptop since the classrooms do not contain these. Students will come with their own laptop and most likely a smartphone. 

For course supplies, please make a copy ("File", then in the dropdown "Make a Copy") of this supplies form. If you need supplies for your course, please have this back to thomas@terraeducation.com by no later than Friday 6/9.

For things like copies and printing for the start of the program, you can either request through your Program Director or coordinate that yourself and request for reimbursement later (the latter of the two being the easier option pre-program if you have the means). If you want to go through your Program Director, just include the respective document title as a line item on the supplies form and exactly how you want it printed (i.e. how many copies, in color v black-and-white, single v. double-sided, stapling if needed, portrait v. horizontal, and/or any other specifications), and include the document in PDF form attached to the email you send back to thomas@terraeducation.com with the supplies form.

If you purchase your own supplies without pre-approval Summer Springboard will be unable to provide reimbursement.

8. Curriculum/Session Content

In advance of the program, the course curriculum and all supporting documents will be shared with you via Dropbox or a Google Drive folder.

We highly recommend you also download any materials to your computer or flash drive/USB stick to mitigate any unforeseen technology glitches that may occur. We also recommend that you have a backup plan (virtual guest speaker, short one-day assignment) for one day for some unforeseen reason you are not able to teach for one of the days.

9. Invoices and Reimbursements

• Pre-approved reimbursable expenses include: 

  • • Parking

    • Photocopies

• All other expenses must be pre-approved by email by the campus Program Director, Thomas Schubert (thomas@terraeducation.com) 

• At the end of the summer, you'll submit an invoice for your teaching stipends and other approved reimbursable expenses using this invoice template. Please make a copy of that and save for yourself.

©2023 SUMMER SPRINGBOARD. ALL RIGHTS RESERVED. CONFIDENTIAL AND PRIVILEGED INFORMATION FOR SUMMER SPRINGBOARD INSTRUCTORS ONLY.