SSB Instructor Berkeley

Welcome to Team Berkeley!

We are thrilled to have you as part of our program this summer on the campus of Berkeley. Our time at Berkeley together is going to be amazing. Our programs are a huge success due in large part to our staff's ability to create a fun and engaging community with our students - even if just for a couple weeks at a time. Thank you in advance for taking the time out of your summer to help contribute to this life-changing journey for our students!

While we're here first and foremost for our students and the experience we promise them, this is often an amazing opportunity for our phenomenal staff to experience a new city and have fun on the various excursions we'll go on with the students! We look forward to the excitement, positivity, and collaboration you'll bring to the students and the rest of your staff this summer!

Please use this Instructor Portal for information you need to know prior to, and during the program (it's encouraged to bookmark this tab). The staff roster will be updated once the entire mentor team is hired, but you can start by reviewing the various onboarding paperwork and instructions, along with their respective due dates.

Team Berkeley Instructor Checklist

1. Instructor Forms Checklist

The following will need to be read/reviewed and acknowledged/signed by June 10, 2024: 

• Instructor Manual and the Instructor Acknowledgement form to be signed and submitted after reviewing the manual

The following documents should be uploaded via this link:

• Instructor Manual Acknowledgement (Document 1)

• Emergency Contact Form (download fillable form - Document 2)

• Mandated Reporter Training (see Section 2 below - Document 3)

• W9 (download fillable form (Document 4, only if you haven't already submitted one to us)

• Invoice Template - to be completed upon end of your summer teaching and emailed to: claudine@summerspringboard.com. Please be sure to keep copies of your parking and copy receipts (if you have any) for reimbursement at the end of your final class.

2. Mandated Reporter Training

Complete the following Mandated Reporter Training (free video training) and upload your Certificate of Completion to the link listed above by June 10th, 2024. If you are already considered a Mandated Reporter due to another professional capacity or you've already completed the training, please upload documentation showing proof. Please note that training says it takes 4 hours but it actually goes much quicker.

3. Complete your background check by June 10th - if you did not work for Summer Springboard last summer, you will be receiving an email from DataSource. This is a timed link, so if you don't get it completed right away, you will need to have the request sent again. Please contact claudine@summerspringboard.com if you need a link refreshed.

4. Complete LIVE SCAN fingerprinting by June 10th. 

The use of the billing code will lower the cost of the live scan from ~$75 to $15-30/live scan. More details for the Live Scan process are HERE. 

California's Department of Justice (DOJ) requires all adults working with minors in CA to have fingerprinting completed before employment starts in order to check the FBI and CA DOJ criminal history database. Even if you have already completed a Live Scan for another purpose in CA, you still need to complete a Live Scan for Summer Springboard following these instructions. Results are not shared between entities. Once your results have been received by Summer Springboard, you will be notified.  All SSB instructors will be reimbursed for the cost of the Live Scan up to $25. Please include the receipt and amount on the invoice that you submit at the end of the program. For instructors traveling from outside of CA, you will need to complete this upon arrival. There are a few LiveScan facilities nearby campus that do not require an appointment.

4.  Instructor Briefing 

We will have a brief meeting at 8:45-9:00 AM the first morning of each session to review key information in the large Unit 1 Residence Hall courtyard (Team A - session 1,3 & 5) or Unit 2 Residence Hall courtyard (Team B - session 2, 4 & 6) before everyone heads off to their classroom. This will be the chance to meet the Asst Campus Director and SSB Mentor assigned to your classes as well. Any other details that we feel you need before the program starts will be sent via email. Please click through to your specific Berkeley Team website for details specific to your session. Here are the contacts for each of the Berkeley programs:

• Assistant Campus Director for Team A: Jasmine Mathai - (619) 663-5671 (Sessions 1, 3 & 5)

• Assistant Campus Director for Team B: Aimee Evo - (619) 320-8423 (Sessions 2, 4 & 6)

• Campus Director for Middle School: Charles Roberts - (601) 228-9619

The students have a brief orientation from 9:00am - 9:45am on the first Monday of their session so you will have just under an hour to get settled into your classroom, test out technology, etc. Please be sure to bring an adaptor for your specific laptop that is suitable for connection to an HDMI input. Classes will not begin until 10:00am on the first day. 

5. Parking & Campus Arrival Information

For the first day instructor orientation and daily parking as needed, please plan to park in the Underhill Parking garage which is situation underneath the recreation field on the block between Unit 1 and Unit 2 Residence Halls where all classes will be held except for Biotechnology, which will be held in Stanley Hall.  Berkeley uses the ParkMobile app for easy parking payment and SSB will reimburse you for your parking fees during class time. Simply include screenshots of your parking receipts with your final invoice submission.

Instruction time begins promptly at 9:00 am daily, Monday-Friday. Please plan to arrive ahead of the start time in order to get settled. The mentors assigned to your Academic Track will be making sure that you can enter the building and the classroom, and that students are arriving on time to your class each day. 

If you are teaching more than one session, it is possible the location of your classroom will change - if necessary, your Academic Track Mentor(s) assigned to be your liaison can also assist with moving supplies. You will be provided with the name and location and a visual aide for your classroom location in an email in advance. 

6. Supplies

Please let us know in advance what AV and classroom supply needs you may have. You will need to use your own laptop since the classrooms do not contain these. We will have projectors available but they will need to be requested in advance. There will also be flip chart and markers or a chalkboard w/chalk or whiteboard/dry-erase markers. Students will come with their own laptop and most likely a smartphone. We would ask that you provide an downloading instructions as soon as possible so that we may send these to families in advance of their students' arrival.

Please come prepared with any necessary printouts/photocopies for your sessions. This is a reimbursable cost.

Should you require any specialized supplies or materials, please submit your request to Claudine (claudine@summerspringboard.com) prior to June 10th. If you purchase your own supplies without pre-approval Summer Springboard will not provide reimbursement.

7. Curriculum/Session Content

In advance of the program, the course curriculum and all supporting documents will be shared with you via Dropbox or a Google Drive folder. If you have not received this by June 10th, please contact claudine@summerspringboard.com. If your are creating your own curriculum, please use this template (you will need to make a copy) for your daily slides.

We highly recommend you download any materials to your computer or flash drive/USB stick to mitigate any unforeseen technology glitches that may occur. We also recommend that you have a back-up plan (virtual guest speaker, short one-day assignment) for one day should for some unforeseen reason you are not able to teach for one of the days.

8. Excursions and/or Guest Speakers

Every course will have either an academic excursion planned or will host a guest speaker to further enrich the students' experience in the program. By now, you have worked with Claudine to ensure that times/locations have been established and guest honorariums secured, if necessary. Please email Claudine if you have any questions or changes to the plans so that alternatives can be explored prior to the date of the excursions/guest speaker visits.

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