Travel

Reimbursement for travel expenses on sponsored awards is subject to PSU policies and sponsor regulations and must follow PSU procedures. Some sponsors request specific data on each proposed trip, including destination, transportation costs, number of days of travel, and purpose of each trip.

Viking Travel

PSU Travel Reimbursement Rates

Foreign travel is often subject to prior approval from the sponsor. Foreign travel using federal funds or cost shared to a federally-funded project is subject to the Fly America Act that requires use of US flag air-carriers when ever possible, regardless of cost or convenience. Exceptions to Fly America Act requirements can only occur under exceptional circumstances and must be documented in advance.

Foreign Per Diem Rates

PSU Travel Forms: PSU Travel Authorization Form and Travel Reimbursement Form are almost always required

Approval Process for Travel Authorization Forms:

The following procedure outlines the steps for completing the Travel Authorization Form for travel funded in whole or in part by sponsored projects. The Travel Authorization Form must be completed and approved prior to making travel arrangements for trips for University business.

1. Complete Travel Authorization form using standard department/school/college procedures

2. Route form for signatures for Sponsored Projects Approval (Box 2) to confirm funding availability and allowability on the sponsored project. The Principal Investigator must sign the form for all travel proposed on their sponsored project. If the PI is the traveler, the PI’s supervisor (typically a department head) must indicate their approval in Box 2. In addition to the PI or department head approval, the second authorized approver in Box 2 is either the DRA or SPA depending upon the delegated authority for approving sponsored projects transactions for the college/department.

3. Once Box 2 is complete, route form to department for approval (Box 1). The department is responsible for assuring the appropriate signatures are obtained in Box 2 prior to approving in Box 1. UFS verifies Box 1 signature only.

4. Form is retained in School/College/Department according to standard procedures until travel has been completed. The original travel authorization form must be submitted along with the travel reimbursement request form to UFS.

Note: If reimbursement request on a sponsored project account is received in UFS without a PI & SPA or SPA Delegate signature, UFS will return the form back to the department signer (Box 1).