Embedded Files
Data on Sponsored Projects Activity - Click here for data on PSU proposals and awards (assessible only to PSU employees)
About Sponsored Projects Administration (SPA) Services
About Sponsored Projects Administration (SPA) Services
The Sponsored Projects Administration (SPA) unit within Research and Graduate Studies (RGS) serves as the central administrative unit at PSU responsible for assisting faculty and staff with activities related to the lifecycle of sponsored project administration. SPA staff provide administrative expertise and professional support to faculty and staff from proposal development and submission, through award negotiation and acceptance, to award management and closeout.
Sponsored Projects Lifecycle
Sponsored Projects Lifecycle
This site offers information and tools to assist faculty and staff with the administration of sponsored projects throughout the entire lifecycle of a project. That lifecycle encompasses all aspects of sponsored project administration, from identifying funding opportunities and submitting a proposal for external funding to the administration of an award and the subsequent closeout of a project at the end of the funding period.
Definition of a Sponsored Project
Definition of a Sponsored Project
An externally funded activity governed by formal written agreements, including grants, contracts, or cooperative agreements. Sponsored projects typically include detailed project plans, specific deliverables, financial accountability, and compliance with sponsor requirements. They are managed by the Sponsored Projects Administration (SPA) and are subject to detailed financial and operational oversight.
Sponsored Projects Administration Functions
Sponsored Projects Administration Functions
Proposal Team
Proposal Team
Analyze solicitations and develop timelines for proposal assembly and submission
Work with investigators to develop proposal budgets
Evaluate proposals for fiscal viability and adherence to sponsor and compliance requirements
Facilitate internal proposal review and approval
Serve as AOR and submit proposals on behalf of PSU
Respond to sponsor requests for information (JIT requests)
Review requests for prior spending
Award Acceptance Team
Award Acceptance Team
Process incoming awards
Review, negotiate, and accept incoming awards (grants & contracts) and research-related agreements (data use agreements, etc.) on behalf of PSU
Review award terms and conditions when included in proposal solicitations and prepare exceptions letters as necessary
Conduct risk assessments of potential subrecipients
Draft and execute outgoing subawards
Post Award Team
Post Award Team
Review award requirements and monitor awards to ensure adherence to sponsor requirements, cost principles
Prepare and submit invoices, financial reports , and prior approval requests to sponsors
Interpret and explain award terms for investigators and other personnel
Review and disposition cost transfer requests
Perform award closeouts
Finance & Compliance Team
Finance & Compliance Team
Establish financial records for incoming awards in FIS
Prepare and submit letter of credit draws
Manage effort reporting
Departmental Research Administration Teams (3)
Departmental Research Administration Teams (3)
Facilitate award initiation by providing guidance to investigators on award requirements
Work with assigned investigators to manage expenditures for their portfolio of awards
Review and approve certain expenditures
Create forecasting reports and work with investigators on spending rates, allocations, etc.
Prompt cost transfer requests
In certain cases, may assist with proposals, budget development
Assist with award closeouts
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