Kuali IRB Protocols: System Launch

Important Update on Human Subjects Research Submission & Review Process

Dear Colleagues,

We are excited to announce the upcoming launch of Kuali IRB Protocols, a new electronic protocol submission system for the Human Research Protection Program (HRPP). This system will be rolled out to campus in January 2025. Kuali IRB Protocols will allow for development and submission of protocols, as well as HRPP/IRB review and revision requests and approvals to be processed in one online system.

Launch Date Set for January 7, 2025

The new online submission system, Kuali IRB Protocols, will be available to researchers beginning January 7, 2025. This launch date was carefully selected to allow our program staff the required time over Winter Break to ensure a smooth transition to the new system with the start of a new academic term.

What to Expect During the Transition

To ensure a complete data migration of existing IRB/HRPP protocols into the new system, as well as review of any remaining pending protocol submissions, the HRPP/IRB will not accept any new protocol or amendment submissions between December 13 and January 6.

Planning for Fall Term IRB Submissions

If you are planning to submit an IRB protocol in Fall term, please be sure to submit the protocol as early as possible in the term in order to ensure enough lead time for our HRPP staff and our IRB members to review. As we approach December and a protocol submission is still pending, please reach out to the HRPP staff to discuss specific protocol needs and project timeline.

Submitting Protocols in Winter Term and Beyond

Following the launch, all protocols, including existing protocol amendments and annual review requests, must be submitted using the Kuali IRB Protocols system. Our program staff will be publishing system user guidance for researchers, as well as hosting regular Kuali overview sessions for researchers during Winter Term. If unable to attend a scheduled session, our program staff will be available to consult 1:1 with researchers. Please reach out directly to the HRPP at psuirb@pdx.edu with any questions.