IMPORTANT: Equipment funded or purchased by outside organizations (Donors Choose, donations, grants, etc.) is considered to be the property of the Oklahoma City Public School District and will remain with that employee at their site, until they leave. If the employee moves to another site within the district or leaves to work in another public school district, permission to move the materials must be obtained from their supervising administrator.

New Equipment

The acquisition of donated, new computing equipment (e.g. laptops, desktops, monitors, printers, etc.) requires approval by the Information Technology Services department to ensure compatibility with the District’s technology environment. Please reference the Table of Contents on this website for a list of preferred devices. Contact the Director of Client Services for more information and approval.

District organizations (schools/offices) that acquire technology equipment without the proper approval will assume the financial responsibility for the following:

• 1. All devices are tagged & assigned in the OKCPS IT asset management system.

  2. Ensuring that said equipment reaches their premise(s) in working conditions with legal software licensing.

  3. Providing technical support to keep said equipment and software licensing in working order and legally compliant.

  4. Environmentally acceptable disposal of said equipment, should it reach its end-of-life working condition.

Used Equipment

Used equipment generally does not provide our schools the same useful life, the ability to perform some of the instructional tasks, or run some of the learning programs that newer operating systems and more memory-capable and faster machines can handle.

The expense of keeping this equipment in perfect running order for even one or two years, in most cases, far exceeds the original value of the acquisition. Finally, the District also becomes liable for the expense and proper disposal of said equipment in both the case of new and used computing equipment.

Policy and procedural guidelines have been established for the acquisition of used computing equipment to benefit both the schools and the community. The guidelines are as follows:

• 1. With the exception noted below, NO District organization (office or school) may accept any donations of used technology equipment. The District does not have the financial or human resources necessary to support this equipment. These machines are also often found to be incompatible with the schools’ instructional needs.

  2. Subject to approval by the Administrator of the Office of Career and Technical Education, schools with approved Information Technology Career and Technical Education (CTE) programs that are offered equipment may accept donations of used computer equipment expressly for the purpose of hands-on break-fix repair instruction IF the machines meets both the minimum hardware specifications and are compatible to the CTE Program curriculum.

  3. District organizations (schools/offices) that disregard this recommendation and do accept donated, used computer equipment, assume the financial responsibility for the following:

     • Ensuring that said equipment reaches their premise(s) in working conditions with legal software licensing.

     • Providing technical support to keep said equipment and software licensing in working order and legally compliant.

     • Environmentally acceptable disposal of said equipment, should it not be capable of being brought up to legal working order or having reached its end-of-life working condition.