The Purchasing Process Overview

Step 1: Pre-Work and Request

• Complete all pre-work.

• Submit a Technology Purchase Request (TPR) through Incident IQ.

Step 2: Content Review and Approval

• Content is reviewed based on district standards for data privacy and alignment.

• Refer to the OKCPS/1EdTech Trusted Apps Management dashboard for approved applications.

• Content Status Review (Click to see status-specific timelines):

  • Prime Vendor/OKCPS Approved/Approved Limited: Immediately approved.

  • Under Review: Requires additional review to meet data privacy standards.

  • Not Recommended: Requires further review and approval.

  • Not on List: Requires 1EdTech review and further OKCPS review and before approval.

Step 3: Legal, Financial, and Budget Compliance

• Attach TPR approval and any needed additional quotes to the SAP purchase requisition.

• Initiate the Ironclad approval process for legal compliance.

• Obtain necessary approvals from Federal Programs, if applicable, and Purchasing.

• Complete all release strategies.

Step 4: Final Legal and Financial Compliance

• Complete legal reviews and obtain signatures in Ironclad.

• Create a Purchase Order in SAP.

Step 5: Implementation

• IT: Manage user access and provisioning.

• Digital Procurement: Manage subscriptions and closures.