Students

Students may work for up to 20 hours per week during the semester and up to 35 hours per week during the summer. Hourly positions may be appointed as work study or non-work study. Hiring managers can now view applicants’ work study eligibility status through Handshake. NYU's on-campus employment policies (NYC pay transparency legislation, sick leave, time off, etc.) are managed by the Wasserman Center

Undergraduate (UG)

• UG students are typically appointed to hourly-paid roles as either non-work study or work study

• When appointed as tutors, UG students may also be paid a flat rate dollar ($) amount for the semester 

• The minimum compensation rate is $16.50 per hour, effective January 1, 2025

• Processing guidelines (UG)

Graduate (GA)

• Eligible GA students are part of the Graduate Student Employee Union (Local 2110)

• Grading, tutoring & science research assistant appointments are non-union eligible positions, while all other appointment types are union eligible

  • Course Staffing

    • Course Assistant

    • Section Leader / Instructor of Record

    • Grader

  • Hourly

  • Science Research Assistant

• Processing guidelines (GA)

Work Study Pilot - Provost Office

• The Provost Office has launched a new College Work Study (CWS) program.  Work study is a valuable benefit and the Provost Office wants to encourage and facilitate hiring work study eligible students.

• Faculty may utilize their faculty research or professional development funds to hire work study eligible students. Departmental work study budgets will NOT be required to support the appointments. A&S authorizes the swap of annual faculty research/ professional development budgets with federal work study (FWS) contingent on budget and fund balance availability.

• Processing guidelines (Provost Pilot)

Part Time Faculty 

Overview

• Part time faculty (adjuncts) are primarily appointed as Instructors of Record 

• Adjunct appointments follow the Collective Bargaining Agreement (CBA) between NYU and Local 7902

• Per the CBA, adjunct Instructors of Record are paid per "Contact Hour" with an additional "Administrative Service Payment (ASP)"

• Additional compensation is provided as an “Other Academic Duty” for completing OEO 150: NYU Sexual Harassment Prevention Training 

• Processing guidelines (Adjuncts)

Academic HR

• A&S Academic Appointments provides HR management for adjuncts and oversees additional types of adjunct transactions, such as Article X letters, the Adjunct Professional Development Fund, & the Adjunct Technology Fund

A&S HR

• A&S HR maintains the Adjunct Appointment Policy for Current Arts & Science Administrators. Overall, all Arts & Science Administrators must receive pre-approval from Arts & Science Human Resources in order to hold an adjunct teaching assignment. Also, Clerical/Technical employees covered under the collective bargaining agreement between the University and UCATS Local 3882 may not simultaneously hold a dual appointment as adjunct faculty

Full Time Faculty 

Overview

• A&S Payroll manages the following faculty transactions:

  • New Hire / Re-hire

  • Extension of fixed term

  • Additional compensation

  • Moving tax liability payment

  • Termination

• Processing guidelines (FT faculty) 

Academic Appointments (HR)

• A&S Academic Appointments manages additional types of faculty appointments, such as leaves/sabbaticals, annual merit increase, workload relief, summer salary, & administrative appointments 

Faculty Advancement

• The A&S Office of Faculty Advancement is responsible for handling issues concerning full-time faculty, specifically those transactions involving initial appointment, third-year reviews, promotion & tenure, & retirement

NYU Academic Appointments

• The Office of Academic Appointments administers the University’s policies governing academic appointments on behalf of the Provost & the President

• The NYU Faculty Handbook describes the important University policies & practices as they apply to the Faculty of the University

Researchers & Postdoctoral

Overview

• A&S Payroll and science departments manage the following transactions:

  • Researcher

  • Postdoctoral Associate

  • Postdoctoral Fellow

• Processing guidelines (Researchers)

Academic Appointments (HR)

• A&S Academic Appointments provides HR management for Researchers and Postdocs. Per Academic Appointments, Researcher and Postdoc appointments have:

  • General appointment definitions & descriptions

  • Detailed classifications & sample letters

NYU Academic Appointments

• The Postdoctoral Appointments Policy for NYU Washington Square  provides the academic framework for these appointments

Office of Sponsored Programs (OSP)

• NYU OSP provides pre-award and post-award research administration service and support

• OSP has clarified that Researchers may also work as adjuncts and would NOT have to reduce their effort on a grant as the adjunct appointment would be excluded from the Institutional Base Salary (IBS) and would be considered "Extra-service pay"

Academic Onboarding

• To assist new academic hires as they join NYU, please see our guide for Academic Onboarding

  • Full Time Faculty

  • Adjunct Faculty

  • Researchers and Post Docs

  • Student Employees

Announcements & Submissions

• Announcements and Communications (Payroll)

• Google Form for Payroll Submissions

  • Google Form that accepts all academic payroll appointment requests (students / adjuncts / researchers / FT faculty)

  • Instructions

• For any questions, email us at fas.payroll@nyu.edu or contact individual team members directly

Policies & Training Materials

• Account Codes (UDW)

• Fringe Rates

• Honoraria (employees, students, guests)

• Nonresident Alien Tax Compliance

• Payroll Calendar & Schedules

• Taxes for Stipends versus Taxes for Work

• Time & Absence (hourly employees)

• Work-Study  (budgeting & appointments)

Transactional Tip Sheets

• i-9 Verification

  • i-9 Training and Reference Materials

  • Completing an i-9 for a student

  • Completing an i-9 for a Adjunct, Researcher or FT Faculty

  • Updating an i-9 for an existing employee/student

• Social Security

  • Applying for a SSN for an international student

  • Updating a SSN for an existing employee/student

Additional Resources

• Academic Onboarding

• A&S Payroll Home Page

• Administrative Resources (A&S)

• Benefits are managed by NYU PeopleLink

• Global Services (visas)

• Graduate Enrollment Services -GES (Graduate financial aid)

• PeopleLink (NYU HR help desk)

• PeopleSync (Workday HR system)

• Tax Department (NYU)