Work-Study
(budgeting & appointments)

Process Description / Outline

1. Federal Work Study (FWS) is a financial aid award that allows undergraduate and graduate students to work on-campus while completing their studies. Students are awarded FWS as part of their financial aid package based on their FAFSA

2. As part of the award, 75% of gross wages are supported by a government grant, while 25% of wages (plus fringe) are charged to the Department

3. In addition to a student’s award, Departments and Programs must request an increase to their budget to support the work-study expenses. Arts & Science fully funds student work-study expenses by increasing Departmental budgets on request

4. Work study appointments cannot be charged to sponsored projects (Funds 24/25), but can be charged to NYU internal accounts (Fund 10 or 20)

Policy Guidelines

• NYU Federal Work Study

• On-Campus Employment for students

Training Resources

• Wasserman Center 

• Timesheets for Federal Work Study (FWS) students must be approved in order for them to be accurately charged to a department’s approved Federal Work Study Budget. If a FWS timesheet is not approved, it will be automatically charged to non-federal work study accounts

Access and Exception Requests

1. Arts & Science fully funds student work-study expenses by increasing Departmental budgets on request. Please contact your Departmental fiscal analyst to request additional budget for your work-study hires 

2. For questions about work study budgeting and expense management, please contact your fiscal analyst

FAQs

1. How do I hire a FWS student?

   1. Find a student via the Wasserman Center and NYU Handshake

   2. Submit the appointment information to A&S Payroll. Please see the A&S Payroll Guide

   3. Request additional budget from your Departmental fiscal analyst

2. What are the dates for work-study appointments?

   1. Please refer to Wasserman Center communications or email fas.payroll@nyu.edu

3. How many hours per week can a student work?

   1. Students can work up to 20 hours/week during the Fall & Spring semesters and 35 hours per week during the Summer, but work study funding typically cannot be used for summer work. Contact A&S Payroll for details about summer work study options