Work-Study
(budgeting & appointments)

Process Description / Outline

1. Federal Work Study (FWS) is a financial aid award that allows undergraduate and graduate students to work on-campus while completing their studies. Students are awarded FWS as part of their financial aid package based on their FAFSA

2. As part of the award, 75% of gross wages are supported by a government grant, while 25% of wages (plus fringe) are charged to the Department

3. In addition to a student’s award, Departments and Programs must have an available FWS budget to support the 25% cost

4. Work study appointments cannot be charged to sponsored projects (Funds 24/25), but can be charged to NYU internal accounts (Fund 10 or 20)

Policy Guidelines

• NYU Federal Work Study

• On-Campus Employment for students

Training Resources

• Wasserman Center 

• Timesheets for Federal Work Study (FWS) students must be approved in order for them to be accurately charged to a department’s approved Federal Work Study Budget. If a FWS timesheet is not approved, it will be automatically charged to non-federal work study accounts

Access and Exception Requests

1. FWS budgets are allocated each year. Additional budget may be available on request. Email Joseph Wright, Senior Director, Fiscal Affairs for assistance 

2. For questions about work study budgeting and expense management, please contact your fiscal analyst

FAQs

1. How do I hire a FWS student?

   1. Check your UDW budget report for available FWS budget (account 51118)

   2. Find a student via the Wasserman Center and NYU Handshake

   3. Submit the appointment information to A&S Payroll. Please see the A&S Payroll Guide

2. What are the dates for work-study appointments?

   1. Please refer to Wasserman Center communications or email fas.payroll@nyu.edu

3. How many hours per week can a student work?

   1. Students can work up to 20 hours/week during the Fall & Spring semesters and 35 hours per week during the Summer, but work study funding typically cannot be used for summer work. Contact A&S Payroll for details about summer work study options