Procurement (iBuy)

Process Description / Outline

1. NYU requires iBuy for all purchases, wherever feasible

2. If iBuy is not feasible, documentation should be available to justify the non-iBuy purchase

3. iBuy contains all NYU approved vendors

4. iBuy generates a Purchase Order, which is the most structured form for ordering goods and services. It is also the form that comes under the greatest University scrutiny since it is a contract between the University and a vendor. Please provide sufficient lead-time for processing of Purchase Orders. Please check with NYU Purchasing on the necessary lead-time, which will depend on the cost of the item or service purchased.

Policy Guidelines

• How to Procure and Pay at NYU (video)

Training Resources

• iBuy

• i-Buy NYU Resource Portal 

Access and Exception Requests

• All NYU employees are assigned a role of “shopper” in iBuy

• “Shoppers” may create shopping carts of proposed purchases to be assigned to a “Requestor” for next steps

• Department Directors and Administrators have an “Advanced Requestor” role to manage the department’s purchasing needs

• Please contact your Departmental Fiscal Analyst for access 

FAQs

1. How do I pay an independent contractor?

   1. Please use iBuy. Please see the ‘Independent Contractor’ page for details