Travel (faculty, staff, students)

Process Description / Outline

1. Faculty, researchers and students do not require pre-approval from A&S for international travel when traveling for teaching or research 

2. Full Time Faculty have exception thresholds for travel, including premium economy. 

   • • Dean's Communication

     • Department-Specific Memos
       (each department should have a copy)

3. Administrators require pre-approval from A&S for international travel. Email fas.hr@nyu.edu for approval

4. Clerical & Technical staff are not eligible to travel domestically or internationally per NYU policy

Policy Guidelines

• Travel & Expense Policy (NYU)

• PowerPoint Presentation (A&S)

• Per Diem & Meals

  • Travelers should claim actual meal and incidental expenses unless they are using per diem. Actual daily expenses claimed should be reasonable and appropriate and typically should not be more than $75 USD/day for domestic travel and $125/day USD for international travel. If per diem is being used, then travelers may claim up to the GSA M&IE rate for domestic travel and the US State Department rates for international travel. Per diem rates are programmed into Concur

  • The business meal caps in the NYU Travel & Expense policy do not apply while traveling given the per diem caps articulated above

Training Resources

• iTravel is the preferred booking tool for travel 

Access and Exception Requests

1. For business class travel exceptions, please email your Divisional Dean or  Randall Say, Senior Associate Dean