Contract Management via TCM & iBuy

Process Description / Outline

The TCM (Total Contract Manager) application in i-Buy must be used to submit contracts for review, approval and signatures.
The system routes contracts to appropriate offices for review (Procurement, University Insurance Programs, Legal) and to designated signatories.
Allow at least one month in advance of the contract start date.
Once a contract is fully executed a PO is required to initiate payments related to contracts.
The supplier should submit an invoice to nyuinvoices@nyu.edu after completion of work. The PO number should be referenced on the Invoice.

Policy Guidelines

All new suppliers must be onboarded before submitting a contract for review.
Contracts must be signed and executed prior to services being rendered.
All suppliers must meet NYU Minimum Insurance Requirements.
- See NYU Insurance & Risk for more details and contact information

Training Resources

Access and Exception Requests

Insurance waivers may be requested via the ServiceLink Online Form, but are typically only granted for one-time, low exposure assignments and not extended assignments and are never granted after the work has commenced.

FAQs

Initiate a TCM Request via i-Buy (refer to the TCM Tip Sheet). Kindly ensure that the supplier is active on i-Buy.
Attach an unsigned contract to the request.
On the Questions Page of the General Information section under Sub Dept FAS, select FAS - All Other FAS if your School does not appear on the dropdown menu.
Under Sub Dept FAS, select FAS Fiscal Affairs if your Department does not appear on the dropdown menu.