Please see the details below about Full Time Faculty (code 102) appointments. Overall, there are 6 major types of faculty transactions that each require different steps. It is our goal to onboard all faculty BEFORE their official start date to ensure IT access, benefits access and timely paychecks. Please see below for a reference guide and important timelines. 

• A&S Academic Appointments manages additional types of faculty appointments, such as leaves/sabbaticals, annual merit increase, workload relief, summer salary, & administrative appointments 

• The A&S Office of Faculty Advancement is responsible for handling issues concerning full-time faculty, specifically those transactions involving initial appointment, third-year reviews, promotion & tenure, & retirement

New Hires 

For a process diagram, please see the Step-by-Step Onboarding Workflow for FT Faculty.

1. Once an appointment letter is countersigned by a new faculty member, the "new hire paperwork" (PDFs) may be submitted via the Payroll Google Form (instructions)

   • As a general rule, paperwork should be submitted at least 8 weeks before the appointment start date

     • Fall faculty starts should be submitted as soon as possible

   • The PDF forms & documents required are:

     • New Hire Form

       • Account Codes (UDW)

     • New Hire Checklist 

     • Note:  Please include the employee's CV/resume as well as all demographic information on the ‘New Hire Form’ including the highest degree earned and year it was earned.  Please also include a US primary address, if possible.

2. After the hire is processed by A&S Payroll, Departments will receive an email confirmation of completion. Departments may then contact the new faculty member with:

   • Onboarding Email Template

   • Faculty New Hire Packet 

3. WITHIN 3 BUSINESS DAYS OF THE START DATE, the new faculty member must meet with the designated Departmental administrator to verify their i-9 documentation

   • i-9 Training and Reference Materials

   • Workday/PeopleSync: Completing an i-9 for FT Faculty

Re-hire of a faculty member with a ‘break-in-service’

Many faculty members are rehired after a 'break-in-service'. These are typically Global Professors who teach every Fall semester, for example

• Rehiring a faculty member requires paperwork (PDFs) to be submitted in our Payroll Google Form

  • Fall semester re-hires should be submitted as soon as possible, after the appointment letter is countersigned

•  The PDF forms & documents required are:

  • Additional Compensation form (PDF)

  • Appointment letter (countersigned) 

• Rehired faculty will have to complete onboarding tasks in PeopleSync/Workday, such as entering their banking information for direct deposit and electing benefits

Extension of a fixed term faculty appointment that is active

Fixed term faculty appointments can be extended, for example a visiting professor can be extended for another academic year

• No paperwork/submission needed (!) -- processed by A&S Payroll and A&S Faculty Advancement from Workday/ASIS data

• We cannot process the extension until the countersigned offer letter is provided by the faculty member

Termination of faculty appointment

Terminations are processed after receiving notice of a faculty member's resignation or retirement.

• Forward all resignation/retirement letters to as.faculty.advancement@nyu.edu and fas.academic.hr@nyu.edu

• Fixed term faculty with terminal appointments are terminated by A&S Payroll  in consultation with A&S Faculty Advancement 

• No paperwork needed (!) for Google Form

Additional Compensation & Teaching Overloads

Additional compensation is for additional ad-hoc duties, teaching overloads during the academic year, and/or grant-funded summer salary

• Requires paperwork submitted into the Payroll Google Form

  • Additional Compensation Form (PDF) 

    • Account Codes (UDW)

  • Plus a written confirmation of the payment (letter, memo, email confirmation)

• Most additional compensation is paid in the next available pay cycle, but please specify if the payment should be spread out over multiple months

• All additional compensation is taxed at the Supplemental Tax Rates

• All faculty additional compensation is first reviewed by A&S Academic Appointments and is then processed by A&S Payroll 

January Term or Summer Teaching

We utilize the A&S Information System (OASIS) to plan course staffing compensation for each semester/term.

• Teaching appointments are first entered into Courseleaf and then compensation amounts are entered into OASIS

  • Only those appointments that are confirmed after the planning deadline require appointment paperwork submitted into the Payroll Google Form. Do not submit duplicate appointment requests

• In advance of each semester/term, A&S Payroll sends email communications about planning deadlines and compensation rates

• Detailed instructions about the OASIS process are also available