Graduate
Hourly Appointments
Graduate Hourly
NYU strives to pay all students on time. It is best practice and the directive of NYU for all students to have access to PeopleSync/Workday for their first day of work. The Wasserman Center manages NYU's on-campus employment policies (maximum hours per week, lunch breaks, etc.). Additional information is provided in the frequently asked questions (FAQs)
Overview
Students may work for up to 20 hours per week during the semester and up to 35 hours per week during the summer, across all of their jobs (not per job)
As of August 1, 2023, students must visit the Wasserman Center in-person to complete their I-9 verifications
Minimum hourly rates for graduate students are set by the Collective Bargaining Agreement (CBA)
Students may be paid as either non-work study or work study, depending on eligibility and budget availability
All jobs should be posted in Handshake and comply with the NYC Pay Transparency Law, indicating the minimum and maximum hourly wage for the position. Postings should also indicate whether job responsibilities will be conducted remotely or on site. However, if a student employee is returning to a previously-held position in your department, then the job is not required to be posted
For instructions on how to post positions to Handshake, please follow this guide. If you require access to Handshake and would like to create an employer account, email oncampusemployment@nyu.edu
Graduate student appointment letters should include the position’s job responsibilities. For hourly appointments, you may attach the job posting as the responsibilities
As you make hiring decisions, please ensure that the Department keeps all hiring within its respective budget and there is adequate work to necessitate the hiring
The Wasserman Center has additional information for students and supervisors
International students may need to apply for a social security number
For timesheet approval training & calendars:
Processing Details
Initial Appointment Process
After offering an appointment to a student, please submit the appointment paperwork into our Payroll Google Form
For the overall process, see the hourly flowchart
The Wasserman Center provides the following Student Checklist
NYU also provides the following Wasserman Center Resources
For work-study, see our website to learn about budgeting and appointing
Paperwork (PDFs) Submitted into Google Form
Wasserman Form demonstrating work eligibility and current enrollment
(provided by student)The completed 2110 Union Card should be sent to the Union and not to A&S Payroll
Appointment Dates
Enrolled GA Students must be appointed by the semester
Fall:
9/1 - 1/2J-Term:
1/3 - 1/21Spring:
1/22 - 5/15Summer 1:
5/16 - 8/31J-term/Spring transition changes each year
Google Form
Best Practices
Indicate the timesheet approver on the PDF paperwork. If the approver is a new supervisor, employee or professor, please obtain confirmation from A&S HR (fas.hr@nyu.edu) that the employee is eligible to be a timesheet approver prior to submitting paperwork
Future dated hourly jobs will not appear until the effective date of the appointment. If needed, please reach out to confirm the appointment, but do not submit duplicate paperwork without confirming first
Documents Provided to the Student
GA Hourly Student Appointment Packet
(download Word document instead of printing from view)
Contents:
Appointment Letter
2110 Welcome Letter
2110 Member Card
Hourly flowchart
Job posting/job description (provided by department)
Changing an Existing Appointment
Submit a Payroll Change Request (PCR) via our Google Form
You may also use an Additional Compensation form in lieu of a PCR. Please write "Payroll Change Request" in bold letters on top
Record Keeping
Currently, we request that Departments upload the Appointment letter (countersigned) to the OASIS Person Profiles, which can be accessed by searching atop OASIS or clicking an individual's name from any OASIS screen
Timesheet Approvals & General Information
As a general rule of thumb during the semester, please submit all student hourly paperwork at least 7-10 business days before the start of the appointment to allow sufficient time for processing.
All hourly paid student employees must enter hours worked in PeopleSync at the conclusion of each week. Timesheets require supervisor’s approval according to the bi-weekly pay schedule.
Bi-weekly timesheets must be approved by Monday at 5:00pm following the pay period end date. It is imperative that timesheets are approved by this deadline, as the timeline for processing bi-weekly payroll has shortened. Additionally, PeopleLink has implemented more stringent guidelines regarding circumstances in which off-cycle checks may be requested. If we are unable to request an off-cycle check, the employee would have to wait an additional two weeks to receive their paycheck. Please make every effort to ensure all hourly paid graduate student employees are paid on time.
Timesheets for Federal Work Study (FWS) students must be approved in order for them to be accurately charged to a department’s approved Federal Work Study Budget. If a FWS timesheet is not approved, it will be automatically charged to non-federal work study accounts.
If you will be out of the office on a pay period approval date and are unable to install and run VPN (Virtual Private Network) security software to approve remotely, please delegate your employees to another manager or supervisor in your department, so that they may approve the timesheets in your absence. If you have any issues delegating approvals, please contact PeopleLink at askpeoplelink@nyu.edu.
Proctor Appointments
When appointed to proctor an exam outside of the class meeting pattern, graduate students are paid hourly. These positions are non-union eligible if the appointment is less than 20 hours for the entire semester. A&S still pays for proctoring at least the minimum hourly rate per the 2110 CBA. Students may separately work other appointments during the semester that may be union eligible
Tutoring Appointments
When appointed as a tutor, graduate students are typically paid hourly. Tutoring -- when not bundled with other duties -- is non-union eligible. A&S still pays for tutoring at least the minimum hourly rate per the 2110 CBA. Students may separately work other appointments during the semester that may be union eligible