Graduate
Course Staffing
Course Staffing
Graduate students may be appointed to support undergraduate or graduate instruction
Overview
Students may work for up to 20 hours per week during the semester and up to 35 hours per week during the summer, across all of their jobs (not per job)
As of August 1, 2023, students must visit the Wasserman Center in-person to complete their I-9 verifications
Minimum rates for graduate students are set by the Collective Bargaining Agreement (CBA) and are emailed directly to Departments prior to each semester/term
Graduate student appointment letters must follow the standard NYU templates and can be generated via our mail merge in OASIS
As you make hiring decisions, please ensure that the Department keeps all hiring within its respective budget and there is adequate work to necessitate the hiring
Planning & Payments
To plan course staffing needs for each semester, we use OASIS (Arts & Science Information System)
Specifically, Departments first enter the course staffing information (instructor & course name, etc) into NYU CourseLeaf (CLSS) and then compensation amounts for these appointments are separately entered in OASIS
Once the compensation data is entered, we utilize the following process to review and finalize the payroll appointments
See also course staffing flowchart
Deadlines for each semester/term are emailed directly to Departments and posted to our Announcements page.
Outside of OASIS, we utilize PDF forms submitted into our Google Form to process the following appointment types:
Changes to the planned OASIS data, such as cancellations or additional teaching assignments
Ad hoc payments for other appointment types, such as hourly jobs
As a general rule of thumb during the semester, please submit all paperwork into our Google Form at least 7-10 business days before the start of the appointment to allow sufficient time for processing
Appointment Types
Section Leader
Graduate students typically work as a Section Leader for two (2) sections per semester
Section Leaders are paid per "contact hour" as they are leading the section
Instructor of Record
Graduate students may be assigned as Instructor of Record as determined by the Department and approved by the College of Arts & Science (CAS). Please contact A&S Payroll for confirmation of these assignments.
Grading
A&S has historically paid for grading duties in addition to Section Leader duties
Grading is a non-union eligible position
Grading is paid via a flat rate for the semester and is the same for every section
Course Assistant (CA) or Lab Assistant (CLA)
Graduate CAs perform a "bundle" of duties, such as office hours, course prep, grading, lecture attendance, & in-class break-out sessions. CAs may not lead the full lecture
CAs are paid per 60 minute “clock” hour
CAs are paid the minimum hourly rate per the 2110 CBA
For A&S, the “standard” student CA compensation is for 10 hours/week
10 hours/week is a maximum not an average
Spring break is excluded from the “standard” CA compensation amount
“Non-standard” CA appointments must be pre-approved by A&S Payroll
Processing Details
Initial Appointment Process
Graduate course staffing and hiring decisions are managed by each Department
Compensation amounts must follow the 2110 CBA
OASIS vs. Google Form
Appointments are entered into OASIS. Only those appointments that are either confirmed after the deadline OR that are New Hires (i.e. no record in PeopleSync) require appointment paperwork submitted into the Google Form. Appointments entered into OASIS by the deadline and subsequently approved are processed in bulk by A&S Payroll
Ad hoc payments for other duty types, such hourly jobs, are also submitted via the Google Form
Paperwork (PDFs) Submitted into Google Form
Appointment Letter(s)
Appointment letters can be generated via OASIS via our mail merge process
Google Form
Documents Given to Student
Graduate Employee Adjunct Appointment Packet
(download word document instead of printing from view)Graduate Employee Course Assistant Appointment Packet
(download word document instead of printing from view)Contents:
Appointment Letter
2110 Welcome Letter
2110 Member Card
Oath Card for US Citizens (grad adjunct only)
Changes to an Existing Appointment
Submit a 'Payroll Change Request' (aka Turnaround Document) via our Google Form
Also include a revised Appointment Letter
You may also use an Additional Compensation form in lieu of a PCR/TAD. Please write "PCR/TAD" in bold letters on top.
Record Keeping
Currently, we request that Departments upload the Appointment letter (countersigned) to the OASIS Person Profiles, which can be accessed by searching atop OASIS or clicking an individual's name from any OASIS screen