NRS Table 5
NRS Table 5: Core Follow-up Outcome Achievement
Table 5 tracks outcome achievements for exited NRS participants. Table 5 reports in arrears. The collection periods for outcomes varies by outcome, and employment outcomes have specific follow-up periods.
Table 5 may be ran at the student area on all students for prior or current FY. Table 5 may be ran at the All PoPs Summary area for the current FY only.
Table 5, Column A displays the specific core Follow-up Outcome Measures being tracked and reported.
Table 5, Column B displays the number of participants who exited who should be tracked for that outcome.
Table 5, Column C displays the number of participants who achieved the outcome measure and median earning value for employment.
Table 5, Column D displays the percentage of participants in column B who achieved the outcome. The percentage is calculated by dividing Column C by Column B.
Table 5, Columns B-D populate based on the first period of participation only.
Table 5, Columns E-G populate based on a summary of all qualifying periods of participation for the reporting year.
Students in correctional education who remained incarcerated at exit (determined by the Release Date in the student record at the Demographics tab->Corrections panel) and students who have a report exclusion reason (entered at the Report Exclusion Reason in the student record at the Demographics tab->Demographics panel) do not count on Table 5.
Measure Definitions, Collection Method, and Number Reported information for Table 5 are as follows:
The easiest way to know if the Outcome Measures are being correctly tracked is to view the Outcomes tab>PoP Summary/Measurable Outcomes panel. Table 5 is an Outcome Measure table and therefore only tracks measures for exited students, so the Measurable Outcomes data will not populate in the summary until the student is exited (without hours or services in 90+ days). Please review the PoP Summary/Measurable Outcomes explanations below.
PoP Summary/Measurable Outcomes columns that indicate MSG do NOT count on Table 5. MSGs count on Table 4.
Employed 2nd Qtr (Outcome Measure)
Populates based on the Work History panel of the History tab in the student record.
Follow-up is done for all NRS participants except Corrections (incarcerated), regardless of employment status.
Follow-up can be done via state data match -OR- manual survey.
Follow-up can be done at the All PoPs Summary area, or follow-up records for employment can be manually entered in the student record.
2nd Qtr Employment follow-up:
Add a new line of work history for each follow-up conducted, even if the employment status remains the same. When following up, be sure to inquire about employment in the correct quarter. The Start Date on the line of work history must be within the correct quarter. If the student does not have a line of work history in the correct quarter indicating that they were employed, including the quarterly earnings, they will not count as achieving this outcome on Table 5.
Enter earnings into the Earnings field and complete the Earnings Period and Number of Hours; LACES will calculate the Quarterly Earnings.
Do not use the Salary field, as that is not the field used for Table 5.
Even if the work history record indicates a student was Employed-Full or Employed-Part during the 2nd quarter after exit, they will not count as Employed 2nd Quarter if the earnings information has not been entered or is $0. Enter $1 for the quarterly wage for students who have been followed up and are employed but choose not to disclose their wages
Follow-up should be done for the 2nd and 4th quarter after exit for EACH period of participation
Employed 4th Qtr (Outcome Measure)
Populates based on the Work History panel of the History tab in the student record.
Follow-up is done for all NRS participants except Corrections (incarcerated), regardless of employment status
Follow-up can be done via state data match -OR- manual survey.
Follow-up can be done at the All PoPs Summary area, or follow-up records for employment can be manually entered in the student record.
4th Qtr Employment follow-up:
Add a new line of work history for each follow-up conducted, even if the employment status remains the same. When following up, be sure to inquire about employment in the correct quarter. The Start Date on the line of work history must be within the correct quarter. If the student does not have a line of work history in the correct quarter indicating that they were employed, they will not count as achieving this outcome on Table 5.
For 4th quarter follow-up, it is not necessary to Enter earnings, but you can enter them into the Earnings field and complete the Earnings Period and Number of Hours (for hourly earnings); LACES will calculate the Quarterly Earnings.
Do not use the Salary field, as that is not the field used for Table 5.
Follow-up should be done for the 2nd and 4th quarter after exit for EACH period of participation
2nd Qtr Earnings (Outcome Measure)
Populates based on the Work History panel of the History tab in the student record.
Follow-up is done for all NRS participants except Corrections (incarcerated), regardless of employment status
Follow-up can be done via state data match -OR- manual survey.
Follow-up can be done at the All PoPs Summary area, or follow-up records for employment can be manually entered in the student record.
2nd Qtr Earnings follow-up:
Add a new line of work history for each follow-up conducted, even if the employment status remains the same. When following up, be sure to inquire about employment in the correct quarter. The Start Date on the line of work history must be within the correct quarter. If the student does not have a line of work history in the correct quarter indicating their Earnings, the earnings won't be included in the calculation on Table 5.
Enter earnings into the Earnings field and complete the Earnings Period and Number of Hours (for hourly earnings); LACES will calculate the Quarterly Earnings.
Do not use the Salary field, as that is not the field used for Table 5.
If you indicate that the Earnings Period is Hourly, you will be required to enter the Earnings Number Hours before saving the record. This should be the number of hours/week the person works. The Earnings Number Hours field is grayed out if you choose Weekly, Monthly, Quarterly, or Annually as the Earnings Period.·
Follow-up should be done only for the the 2nd quarter after exit for EACH period of participation
Enrolled PS Ed/Trng (Outcome Measure)
Populated based on the Education tab>Postsecondary Education/Training panel and the Assessments panel OR Education tab>Diploma/Credentials panel
This is a combination outcome for students who both Attain their Secondary School Credential/Diploma AND then enter Postsecondary Education and Training for tracking on Table 5. Enrollment in PS Education or Training as its own outcome is only tracked on Table 4 as a measurable skills gain effective 16/17.
This outcome is only tracked for exited NRS participants who were at a 9th grade level equivalency or higher in the FY in which they exited based on either:
an assessment that placed the student at ABE L5 or ABE L6. This can be any assessment in the PoP including a pretest, posttest, or assessment in a subject other than the tracked subject area.
~or~
enrollment in a class that has the "Instruction at 9th Grade Level or Above" box checked. This box is available on the Add New Class screen and in the Class Data tab of the class record.
To indicate enrollment in a PS Education or Training, go to the Education tab>Postsecondary Education or Training panel in the student record. Click +Add New record and indicate the Type of Postsecondary Institution (either Education or Training) and the Date Enrolled, then save.
Attained SSD (Outcome Measure)
Populated based on the Assessments panel OR Education tab>Diploma/Credentials panel and the Education tab>Postsecondary Education/Training panel or History tab>Work History panel
This is a combination outcome for students who both Attain their Secondary School Credential/Diploma AND either enter Postsecondary Education and Training or Enter Employment for tracking on Table 5. Attainment of a secondary school credential/diploma as its own outcome is only tracked on Table 4 as a measurable skills gain effective 16/17.
This outcome is only tracked for exited NRS participants who were at a 9th grade level equivalency or higher in the FY in which they exited based on either:
an assessment that placed the student at ABE L5 or ABE L6 in ALL SUBJECT AREAS. This can be any assessment in the PoP including a pretest, posttest, or assessment in a subject other than the tracked subject area.
~or~
enrollment in a class that has the "Instruction at 9th Grade Level or Above" box checked. This box is available on the Add New Class screen and in the Class Data tab of the class record.
Attainment of a secondary school diploma or its equivalent can be entered one of two ways:
Scores can be entered at the Assessments tab, just as with any other assessment. Individual subject areas can be entered, if desired, but the gain will not be counted until all subject areas have been successfully passed and the credential attained.
Indicator of attainment can also be entered in the Education tab/Diplomas/Credentials panel. Go to the Education tab/Diplomas/Credentials panel in the student record. Click +Add New Record and enter the required Diploma/Credential Type from the drop-down menu and the Date Earned (required), then Save. Other fields can be entered, if desired but the Type and Date Earned are required.
This outcome is additionally used to track the combined outcome of Attained a SSD and Employed within one year of exit, using this indicator with the Work History data for eligible students.
Attained PS Credential w/n 1 year (Outcome Measure)
Populated based on the Education tab/Postsecondary Education/Training panel (Type + Enrolled Date + Credential Attained + Date Earned)
Students are included in column B for this outcome in one of two ways:
In the Education tab/Postsecondary Education/Training panel, enter a record with Enroll Date prior to PoP exit date to indicate co-enrollment in Postsecondary Education or Training. The Postsecondary Institution Type must be either Education or Training. The record must also have either an Exit Date or a Date Earned to indicate that the student is no longer enrolled in PS Ed/Training.
In the Class Enrollment record, for the IETP field, select IETP/Credential. This indicates enrollment in and IET Program with intent to obtain a credential
Completion/attainment (inclusion in column C) is indicated by:
Enter a record with Enroll Date prior to PoP exit date and Date Earned within one year of PoP exit date at the Education tab/Postsecondary Education/Training panel.
You can read additional information related to WIOA changes here: https://sites.google.com/a/literacypro.com/wioa-laces-updates/
Last Update: 4/9/2024