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Export from Google for graduates or students leaving the district

Student accounts stay active over the summer after graduation but will be removed at the start of the next school year.



Important notes:

  • If you want to keep files that are "Shared with Me", make sure you move them to “My Drive” before transferring (Right click, Add to My Drive).

Create a Professional Google Account to transfer your school files

  1. If you already have a gmail account that you want to use, proceed to “Transfer Data” below.

  2. Go to www.google.com and click on the “Sign In” button.

  3. At the bottom, click on “Create an account”

  4. Follow on screen directions to create an account

    1. When picking your username is needs to be professional. The best way to do this is to have it be your name.

      1. Ex/ JohnSmith@gmail.com

      2. If your name is taken, add your middle name and/or periods between. If all of those options are taken, then add numbers at the end. Do not add other words.

Transfer Data into the Account

When transferring data out of your Grafton school Gmail account, Google has created a tool to make a copy and transfer all of the data to a new account. It works for transferring Drive and Gmail.

  1. Log into your Grafton school account

  2. Go to https://takeout.google.com/transfer

  3. Type in your personal email address and it will send a code to your personal email.

    1. This must be a Google / gmail.com account

  4. Open your personal email account and get the code (It could take several minutes to get the email.  DO NOT click resend code or it will deactivate the link in the first email.)

  5. Copy the code into the school transfer page from step 3.

  6. Select Drive and/or Email

  7. Click start transfer

Adding a Signature

  1. In your new Gmail, click on the gear in the top right then click on “Settings”.

  2. On the “General” tab, scroll down to “Signature”. In the text box, enter in the signature you want to appear at the bottom of every email you send. People commonly have their name in a handwritten font followed by more information.

    1. You should at least include your full name (first and last) and phone number for professional use email It is also common to include your email address.

  3. Scroll all the way to the bottom and click “Save Changes.”






Subpages (1): Alternate Method
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