Introduction to Xero Payroll

View employee timesheets by going to Payroll > Timesheets and selecting 'submitted', 'unsubmitted' or any of the other options shown.

Click the timesheet you'd like to review. Then select 'Approve' or 'Decline'.

If necessary, you can add a missing timesheet or edit an incorrect timesheet before approving.

Keep your employee's details up to date. Go to Payroll > Employees and select the relevant employee.

On the '' tab you can update their:

• Name

• Gender

• Address

• Email address

• Job title

• Phone numbers

• Emergency contact

On the 'Employment details' tab, you can 'Change salary and wages'.

We'll complete the 'End employment' process.

Tax codes are automatically updated in Xero once you've appointed us as your agent. (We'll ask HMRC to post you an agent authorisation code. Please pass this to us as soon as you receive it).

Types of request

Time off requests can be used to manage statutory leave (sick, maternity, paternity, shared, adoption) and holidays and any other time off you allow (ask us to set this up for you).

Approve / reject a request

1. Go to Payroll > Time Off

2. Click the request you want to approve

3. Check the hours to ensure they're correct for the number of days a week the employee works

4. Approve or Reject the request.

You can also edit time off requests, and add them on behalf of your employees.

Go to Payroll > Taxes & Filings to see your P32. This is shows a summary for the tax year.

You must pay the latest "Amount Due" by 22nd of the next tax month. Find out how to pay at gov.uk.

There's no monthly direct debit option, so set a reminder in your diary to pay every month. Remember to allow time for your payment to clear.

It's important to include the 13-character accounts office reference number as the payment reference. Ask us if you're not sure what it is.