Partner Hub - 2m x 2m

2m x 2m

Partner Onboarding

As part of the initial onboarding process, your Partner Success Manager will send you the following forms:

Onboarding Survey: This will give us a clear understanding of your objectives at Web Summit

Partner Comms Form: Providing your company details allows us to feature your profile on the Web Summit website and mobile app

Please complete the forms as soon as possible so that we can maximise your experience at Web Summit.

Forms and deadlines

August 24

Web Summit partner store opens.

September 16

Keyline graphics form - submit your stand artwork using the keyline template
Deadline for submitting a screen render (if applicable).
Partner connectivity form - to help us get a better understanding of your network and connectivity needs at Web Summit

October 5

Web summit partner store closes.
Deadline for connectivity orders from the Web Summit partner store.

October 14

Deadline for catering orders.

October 10

Deadline for submitting the partner press release form if you have any news to share.

October 28

Assign your allocated tickets to all attendees by this date to ensure they don’t miss out on our newsletter highlighting features or information on the event. Once you have a ticket assigned, download the Web Summit mobile app from the App Store or Google Play store to access your ticket.

2m x 2m Stand renders and keylines

2m x 2m stand renders and keyline

Please read the artwork submission guidelines here and see our video tutorial.

You can submit your keyline graphics here and you can download the keyline template here.

QR code information

If you are using the QR Code provided by Web Summit, they must be placed in the allocated area highlighted in the template.

This is done in order to fit accessibility guidelines. If the QR code is placed incorrectly, it will be relocated by Web Summit designers to the allocated position. You can find more information on Web Summit QR codes in our general information section.

Stand dimensions and fit out

2m x 2m stand (6’ 7” x 6’ 7”) supplied by exhibition organizer.

Your 2m x2m exhibition package contains:

One pod table and two high stools
10 amp electrical socket
A single 7mbps internet enabled network cable

Any additional requirements must be ordered from the Web Summit partner store by Wednesday, October 5. If you cannot find what you are looking for, please contact your Partner Success manager.

Reference: Image Gallery

Things to note:

Screens and AV

Partners are allowed to bring their own screen and screen stand onsite for setup at their exhibition booth. For insurance and operational purposes, mounting of personal screens on provided walls is not allowed, and we will not facilitate. Partners can hire screens and order screen mounting or a screen stand through our partner store. Please note if you bring your own screen the Web Summit team will not be able to assist in the event of technical difficulties.

Please submit your screen render through this form by September 16.

Carpet

Stands will receive standard carpet in a deep grey colour - anthracite - which matches the aisles.

Partners can exclusively purchase alternative colour options through our partner store. Partners are not allowed to bring their own carpet.

Internet Enabled Network Cable

Unless a preferred location is specified through a services placement plan, your network cable will be placed in the corner of your stand where the two walls join together. It is not recommended to pull the cable to a desired location as this can remove it from the network switch within your stand walls.

Height

Stands are a fixed height of 2.438m (8’ 0”). No above-stand banners are permitted as part of this package.

Depth

The depth dimensions of your stands are determined by your contractual agreement. Please ensure your design team complete the keyline graphics in the link above. All activations should remain within the dimensions of the allocated space.

Stand orientation

Please refer to the site plan for your stand orientation, and indicate the left and right walls artwork. Web Summit branding will appear on end caps.

Please note that pop-up/pull-up banners are not allowed at stands. All exhibitors must also abide by Web Summit’s anti-harassment policy.

Cleaning

Cleaning packages are available to purchase from the Web Summit partner store.

Waste disposal

Web Summit has long supported the UN Sustainable Development Goals (SDGs) and is committed to advancing their progress.

Build waste and construction materials: Partners and contractors are responsible for the disposal of build materials and waste generated during the stand build and post-build phases. The cost of disposing of any abandoned non-reusable or non-recyclable waste materials will be billed to out to the persons responsible ata minimum rate of €1000 by the event organiser, based on the volume and type of waste generated, at the discretion of the event organiser.

We are asking partners to, where possible, repurpose or reuse all other waste materials which cannot be recycled, or dispose of those materials through their own waste disposal systems.

Cardboard and recyclable plastics: Any recyclable plastic and cardboard waste that builds up on your stand (during build, open days and breakdown) should be separated clearly and left for collection at your activation at the end of each day.

Single use plastic: As part of its 2030 Sustainability Strategy, Web Summit strives to be a Zero Waste event. As such, we have taken a zero-tolerance stance for any single-use plastic or single-use promotional items such as leaflets and flyers onsite. Web Summit would appreciate your support in this regard to ensure the event is as sustainable as possible.

We encourage our partners to look at more sustainable alternatives when it comes to promotional items and swag. As such, we encourage partners to avoid any kind of plastic.

Fines: Partners and contractors who abandon materials or do not manage the disposal of their waste in accordance with the venue’s policies will be billed post-event a minimum of €1000 by the event organiser, based on the volume and type of waste generated, at the discretion of the event organiser.

Stand height

The image below shows the different stand heights and the height of the overhead signage on the exhibition floor.

All 2m x 2m and 4m x 2m stands are 2.438m/8’0” high
Web Summit’s own branded overhead signage will hang in the 3m/9’10” – 4m/13’1’’ height range.
Any partner overhead signage that is approved will hang at 4m/13’1’’ or above. The 3m/9’10” – 4m/13’1’’ range is strictly reserved for Web Summit’s overhead wayfinding signage.

Show schedule, load-in and load out

Load-in rules

Access to your booth is possible from the opening morning – Wednesday, November 2 from 7.00 am. Please note you will need your Partner ticket to get access at 7.00 am. If you require earlier access, please contact your Partner Success Manager. The conference floor will open for General Attendees from 8.30 am on Wednesday, November 2.

Load-out rules

You must not start breaking your booth down until 6.30pm on Thursday, November 4 (or until the venue is clear of all attendees).

All items without exception must be clear of the venue by midnight on Thursday, November 4. Please ensure appropriate arrangements are made for trash, boxes, fixtures of items to be shipped. Any items not removed from the venue will be deemed as rubbish and the associated cost of removal will be assigned to the exhibitor.

Partner store

The Web Summit partner store allows our event partners to purchase all the products and services required for their event activation. Our product range includes the following product categories: electrics and lighting; screen rentals; furniture;; carpet; connectivity; and labour and services. Please contact your Partner Success Manager if you require items not displayed on the store.

The Web Summit partner store will open on Wednesday, August 24 and will close on Wednesday, October 5. Please purchase all of your requirements before this date as late requests can not be facilitated.

To ensure the delivery of goods and services on site, show management requests that all orders are paid in advance of Wednesday, October 5.

Please note there will be no onsite orders at Web Summit.

Shipping and storage

Merkur Expo Logistics is the official service provider of on-site storage and the official international freight forwarder for Web Summit 2022.

Direct shipments to the venue by delivery companies and couriers are not permitted. If you wish to ship directly to the venue, please contact your Partner Success Manager for an introduction to Merkur.

Full shipping guidelines including consignment instructions and documents required can be found in Merkur's guidelines document here.

Pre Event Drop-Off Service

A drop-off service is available for your stand merchandise or other materials. Merkur will accept dropped-off materials for your stand to a maximum of 2 cubic metres at the Marshalling Yard only, (location TBC) from Monday, October 24 until Monday, October 31 at 2:30pm. Items dropped off at the venue will not be accepted.

This service is available as a walk-up and no bookings are necessary. Payment can be made by credit card at a cost of €95 for 1 cubic metre, or €195 for 2 cubic metres. The storage of your dropped off items is included in the cost of the drop-off service.

Materials or shipments exceeding 2 cubic metres should be shipped via the advanced warehouse and will not be accepted. Please contact your Partner Success Manager for an introduction if shipping is required.

Partners that avail of the pre-event drop off service will have their items delivered directly to their stand on the morning of Wednesday, November 2 prior to opening.

Please note that deliveries by courier will not be accepted at the venue as part of the drop-off service.

Advanced Shipping and Warehouse

If you have a large volume of shipments for your stand, or if your material requirements exceed the pre-event drop off limit of 2 cubic metres, Merkur provides a full range of services from advanced warehousing, freight forwarding, and on-site storage. Please contact your Partner Success Manager for more information and and introduction.

Due to a high volume of inbound emails received by our logistics partner at peak times. It is advised to contact Merkur at your earliest opportunity and allow sufficient time for shipments and storage requirements to be coordinated and processed.

On-Site Storage

On site storage is available for provided build partners stand materials and small items through a paid service by Merkur.

Items in the on-site storage area are available on each show day from 7am - 9am, 12pm - 1pm, and 4pm - 5:30pm. There is no access to items in the storage area outside of these hours. The storage area is not accessible to Partners. Any request for items to be taken out of storage must be made with Merkur directly for the times listed above only. All items are in a locked location but are left at the Partners own risk.

If on-site storage is required, please contact your Partner Success Manager for an introduction to Merkur.

Post-Event Shipping

Post-event shipping can be arranged through Merkur for any items. Final requests for post-event shipping must be received by Merkur by Friday, November 4 at 1pm. This is a paid service.

Should you require post-event shipping, contact your Partner Success Manager for more information.

Any items left in the venue or in storage after the event without shipping arranged through Merkur, will be deemed to have been abandoned and will be disposed of in accordance with the Sustainability and Waste Disposal guidelines.

General information

All relevant partner information, such as venue map, tickets, registration times and show schedule, network requirements, shipping guidelines, hotels, filming guidelines and event policies, could be found in the General information section.

FAQ

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