Venue map 

All partners who have an exhibition stand, your individual location will be shared with you by your account owner. If you have not yet received this, the  Partner Success team can check this for you.

All partners who have a masterclass or a startup island, your location will be shared with you closer to the event.

Please complete your onboarding survey, if you haven't done so already. Based on your responses, we can ensure you have the tools and opportunities to help you meet those objectives. Your onboarding survey can be found in the kick off email you received.

Assigning your tickets 

Once you confirm your ticket manager in the onboarding form, the Partner Success team will create your tickets. You can find a breakdown of the ticket types here. 

• Once your tickets have been generated they can be accessed from our ticket dashboard. 

• All tickets must be assigned by January 29. 

• Each Web Summit ticket is assigned to a specific individual and is valid for the duration of the event. There are no day tickets available for Web Summit.

Visa confirmation letter

We do not engage directly with any embassy but, in order to support your visa application, you can request a letter from us confirming that you have a ticket to attend Web Summit Qatar. 

You can find more information in our Travelling Essentials page. 

All Web Summit attendees will be able to access our exclusive mobile app. 

Partners will have an option to connect with other attendees of the event via the company scanning mode, as well as to separate the leads based on different tags and lists.  

We will share more details about the app and its functionalities closer to the event, once it is available. 

• Our artwork templates are made using Adobe Illustrator. The template is not accessible without this software.

• Each template will feature space for a QR code. The Partner success team will provide you with a unique QR code that leads directly to your company's profile page on the event app. Attendees can connect with your company and any featured attendees on your profile. 

• Each provided stand artwork contains two sides, one for each wall of the stand. It is highly recommended to produce artwork where imagery, graphics or text does not intersect across the walls.

• If your stand is 4m x 2m, please ensure to check your stand orientation before creating your booth artwork. 

The Web Summit partner store will open on October 23 and will close on December 15.

The partner store can be used to hire products and services required for your activation at the event. Please note we have limited quantities of items available so please make sure to get your orders in as soon as possible.

Once the partner store opens, you or a member or your team will receive an activation email in order to log in. If you didn't receive it and need access, please contact the Partner Success team.

TV screens 

Partners can hire TV screens from our partner store. There is the option to order a screen stand or wall mounting services through the partner store. 

If you hire a TV screen with mounting from our store you will be required to submit a screen mounting plan. The screen mounting template can be found in the exhibitor stand section. You can submit your screen mounting plan using the store purchases form provided by the Partner Success team.

Storage

Please be aware there is no storage at the stand for your merchandise. You can find storage options on the Web Summit partner store and with our shipping & storage partner.

Please let us know if you plan to bring in your own furniture so we can advise you on the process. 

Please note we will not be able to process any late or on-site orders.

• Masterclass sessions are 45 minutes long. The recommended structure is 30 minutes of content followed by 15 minutes of Q&A.

• Masterclasses are either 60 or 100 capacity. Check your contract to ensure you are aware of your room's capacity.

• Each room will have a screen for presentations and AV support. 

• Masterclasses are an opportunity to position yourself as a thought-leader, so presenting curated, engaging, high-quality, topical content is a must. Avoid sales pitches at all costs.  

Next Steps 

Step 1: Please ensure you book in your masterclass time slot as soon as possible, if you have not already done so. Time slots are granted on a first-come, first-served basis.

Step 2: You will be sent a link to submit your masterclass title, synopsis and host details. The deadline to submit this information is December 15. 

Hosts

We recommend having between 1-4 masterclass hosts. All hosts must be assigned tickets from your ticket allocation. Each room will have 4 hand-held microphones.

Lead generation

If you wish to collect the details of everyone who attends your masterclass, it is recommended that at least two of your team members use their Web Summit app to scan attendees' QR codes as they enter the masterclass room. 

First steps

The partner success team will send you a form that you will share with startups you want to bring to Web Summit.

• Your startups should fill this form out themselves.

• The information given will be used to decide whether the startup is eligible for our startup programme.

• It is highly recommended to get startups to submit the form as soon as possible, as this allows time to replace unsuccessful applicants.

Please ensure to provide all details by December 15. Failure to do so will impact our ability to print items with your branding included.

Startups submitted that do not meet our criteria will not be accepted. This can lead to delays in the onboarding of approved startups.

How many days do my startups get to exhibit?

Partner startup islands:

• If a partner is bringing 8 startups they will exhibit together for the three days of the event. 

• If a partner is bringing 24 startups, each startup will only exhibit for one day of the event. 

• Particular exhibition days cannot be requested.

Partner Startups exhibiting in industry-vertical:

• If you have just purchased startup packages, they will exhibit for one day in their chosen industry-vertical.

• Particular exhibition days cannot be requested.

Partner startup branding

Digital stage banners are contractual benefit only. 

Digital stage banners are 15-second adverts which will be played on one digital screen. The advert will play on your chosen content track. The Partner Success team will confirm which day(s) your advert will be played. 

Use the digital banner template as a guide. Please do not edit or resize the template. Your video’s resolution must be 1152px (width) x 1536px (height) with a frame rate of 25fps. 

The video must be 15 seconds long and have no audio. Please submit your Digital Advert by January 5 through a link shared by the Partner Success team. No submissions will be accepted past this date. 

Branding items are a contractual product. 

Please see all branding information and templates here. 

The deadline to submit your branding is December 8. 

Meetups provide an excellent opportunity to connect with attendees, enhance your networking efforts and drive meaningful engagement. As a partner, you have the opportunity to host an event that will be published and promoted in our mobile app and schedule.

You can find out more information about meetups here, and we will share all the important information nearer the event.

The list below includes all deadlines and submission forms for Web Summit.

Important: Not all of these items are applicable to your partnership. If you need to confirm what items are related to you, please speak with the Partner Success team.

• Read through the information in your relevant sections on the Partner Hub. 

• Submit the forms before the deadline.

• Keep an eye out for our update emails from the Partner Success team 

• Attend our pre-event call covering all the essential information you'll need before you attend Web Summit Qatar.