Exhibiting
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On this page you will find information on:
You will be assigned ONE exhibition day:
Tuesday, November 10 or Wednesday, November 11 or Thursday, November 12.
On your assigned day, you will have a booth and exhibition board provided for you on the event floor.
Your assigned exhibition date will be sent to you by the Startup Success team on or before October 29.
Please note: Specific exhibition days cannot be requested.
If you are joining as a partner startup, information regarding your exhibition day may vary from that outlined on this page.
Your exhibition day
Your exhibition day
Your Exhibition booth
Your Exhibition booth
Your exhibition booth will be ready when you arrive at the venue on your exhibiting day. Follow signage around the venue to find your booth number or check the venue map on the app.
Your assigned exhibition date, booth number and venue map will be shared with you on or before October 29.
Please visit the dedicated Startup info point during the exhibition if you have any queries.
The information printed on your exhibition board is submitted and confirmed for print by you on the Web Summit Platform.
Monitor Rental
Monitor Rental
We will have a limited number of monitors available for rent for your exhibition day.
The monitor comes with an HDMI power outlet. Please ensure your laptop or the device you are connecting to has HDMI capability. If not, please bring the correct adaptor.
Screen resolution: 1920 x 1080
No USB capability
Please return the monitor and any accompanying cables to the pickup point when you're finished up for the day. Failure to return the screen at the end of the day will result in a penalty fee.
Alternatively, you can bring your own standalone monitor, provided that it is 27 inches or smaller. The maximum number of screens permitted on your booth is two, as long as they do not impede your neighbour's booth.
The monitor is now available for rental. Feel free to contact us if you have any questions at startupsuccess.lisbon@websummit.com.
Exhibiting in the ALPHA Startup area
Exhibiting in the ALPHA Startup area
ALPHA startups will exhibit for one day.
Your exhibition booth will be ready when you arrive at the venue on your exhibiting day. You can access your booth from 7.30am on the morning of your assigned exhibition day. The venue will be open at 8.30am for all other attendees.
The booth will have your company’s exhibition board and two power sockets.
ALPHA Stand Render.pdfExhibiting in the BETA Startup area
Exhibiting in the BETA Startup area
BETA startups will exhibit for one day.
Your exhibition booth will be ready when you arrive at the venue on your exhibiting day. You can access your booth from 7.30am on the morning of your assigned exhibition day. The venue will be open at 8.30am for all other attendees.
The booth will have your company’s exhibition board and two power sockets.
LIS26_Beta_Booth Render.pdfExhibiting at a Partner Stand
Startups exhibiting at a Partner booth will exhibit for either one day or three days.
Your exhibition stand will be ready when you arrive at the venue. The booth will have an ethernet cable, your company’s exhibition board and two power sockets. Check out your booth specifications to the right. You can access your booth from 7.30am on the morning of your assigned exhibition day. The venue will be open at 8.30am for all other attendees.
Your company exhibition board will be populated with the information you submitted on the Web Summit Platform.
Partner Exhibitor Booth render.pdfOn your exhibition day
Entering the venue
Bags larger than those displayed here will not be permitted into the venue. A bag drop will be available next to the registration area, where you can leave any large bags or suitcases.
Wi-Fi & Connectivity
Free Wi-Fi is available throughout the venue for the entirety of the event, except where stated otherwise. This Wi-Fi is available for all attendees. We actively monitor for use of unauthorised devices and will terminate them if found. Unauthorised devices include (but are not limited to) Wi-Fi routers, and personal hotspots via your mobile phone or a MiFi device. You can read more on this on the FAQ below.
Your personal belongings
If you happen to misplace something during the event, please visit our Info Point, where our lost & found is located.
At the end of your exhibition day, please ensure you take all of your belongings with you. We cannot store any items overnight. Before leaving, make sure your booth is left clean and free of rubbish. Any items left in a booth at the end of the day, even if you are a partner startup exhibiting for more than one day, will be disposed of by our cleaning team. Excessive materials or waste left behind may incur a fine.
Marketing materials
Prohibited Items ❌
Web Summit is an environmentally conscious event, and we promote a paperless and single-use plastic-free event where possible.
Some prohibited items include (but are not limited to):
Customisation of the board: we do not allow any customisation of your printed board (such as large stickers, writing on it with markers, etc)
Bringing your own printed board: we will provide your printed board on your exhibition day. You are not permitted to bring your own
Pop-up or pull-up banners and other large marketing items
Stickers
Balloons
Furniture items
Food and drinks for distribution
Flashing lights, fairy lights
Confetti and tinsel
Pocket umbrellas
Loud audio
Business cards or other paper handouts (leaflets, etc.)
Anything that does not fit on your exhibition booth
Items Allowed ✅
Each startup is permitted to bring one handheld box into the venue on your exhibition day, provided they are not considered to be single-use paper or plastic items. This box should be up to 50cmx50cm.
Items permitted include (but are not limited to):
Branded USBs
Branded t-shirts, hats, etc.
Tote bags
Pens
Notepads
Reusable water bottles etc.
Product demo
If you wish to simply demo your product on your laptop or screen, you do not need to submit a demo request.
If you have a physical product that requires a demo space, you will need to submit a demo request. This form can be requested from the Startup Success team at any stage before your exhibition board completion deadline.
Demo requests will be assessed on a case-by-case basis, and we will do our very best to accommodate where possible. You will not be permitted to demo a large product without approval from our production team.
For your product demo to be considered, it must:
Be your product.
Fit on your booth (check our booth dimensions above).
Not negatively impact your neighbour or other attendees by blocking walkways, being too loud, or taking up extra space.
Some examples of a demo request that would be denied:
Food - the distribution of food is against our health and safety guidelines.
Excessively large or bulky products that will not fit at your booth, such as a car or free-standing robot.
Drones or flying devices.
Any product considered a health and safety hazard.
If you are unsure whether your product fits the above description, please get in touch with the Startup Success team.
FAQ
FAQ
Booth materials and waste rules
Booth materials and waste rules
Distribution materials:
We have provided some examples of prohibited items above. This is not a comprehensive list, so if you have any items that you are unsure about, please contact the Startup Success team. If you arrive with items considered unsuitable, you will be asked to remove them from your booth.
Anything seen as a possible obstruction, eyesore or noise pollutant, or anything that could negatively impact attendee experience at the event, will not be allowed and may be removed.
Waste:
Please leave your booth completely empty at the end of the day using the waste and recycling bins provided. Web Summit is not responsible for disposing of remaining items. Any leftover items found on startup booths are considered litter and therefore the startup will be subject to the minimum litter fine of €5000.
Is Wi-Fi available?
Is Wi-Fi available?
Free Wi-Fi (5 GHz) is available throughout the venue for all attendees for lightweight usage like email, browsing, and messaging. Peak-time delays may occur due to network congestion.
Your booth includes a CAT5e Ethernet cable (RJ45 connector) with up to 7Mbps shared bandwidth. If you need to connect mobile devices, use the event Wi-Fi or bring an RJ45 network adapter.
We actively monitor for use of unauthorised devices and will terminate them if found. Unauthorised devices include (but are not limited to) Wi-Fi routers, and personal hotspots via your mobile phone or a MiFi device.
Personal hotspots, Wi-Fi routers, switches, access points, and MiFi devices are strictly prohibited and violate our terms and conditions. Radio space is shared by everyone, and rogue networks cause direct interference.
Please note: Operating any Wi-Fi network at our event without explicit permission is strictly forbidden and against our terms and conditions.
Can I record/film my exhibition day?
Can I record/film my exhibition day?
You can only film at Web Summit with professional camera gear with prior permission, provided that you follow all our camera guidelines here.
Stage content and sensitive areas (such as registration or private lounges) can't be filmed, as with other restricted parts of the venue listed in the guidelines above.
Please fill out this form with your complete itinerary, and we'll get back to you with the appropriate feedback or approval as soon as possible.
If you just wish to use your mobile phone to film, you don't need to fill out the form. You will however, need to ensure you've read and follow the camera guidelines, as stated above.
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