FAQ: Travel and Hotel

How do I arrange travel?

Students are responsible for arranging their own travel to the conference. We encourage students to coordinate with other attendees from their institution. Please be in communication with your local chair or faculty member if your department is reimbursing you for travel costs. If your department cannot fund your travel, please contact us at uo.cuwip2018@gmail.com for plane and train ticket approval before purchase.

Can I come late? Can I leave early? Can I skip things that I’m not interested in?

Because your travel costs are reimbursable, it is expected that you will attend all of the conference events as scheduled. If you have special circumstances, please contact us to discuss them at uo.cuwip2018@gmail.com.

Where do I stay during the conference?

Students will be accommodated at one of three hotels within 0.5 miles of campus. Please visit the "Accommodations" section of the Travel tab for more information. If you are driving to the conference, you may park at your hotel for the duration of your stay. Do not make your own hotel reservations.

How can I get to and from the airport?

We will help you with travel between airports or bus/train stations and UO. If you plan to fly, please contact us before making your reservation. See the "Flying" section of the Travel tab for more information.

When will I get reimbursed for travel?

If you are being reimbursed by the conference (rather than by your department): during the conference, you can submit the reimbursement form that will be provided to you. Reimbursement will be mailed to you within a month after the reimbursement deadline. You are responsible for all upfront costs. For more details, visit the "Reimbursement" section of the Travel tab.