Admin Assistant

TimberWolf is looking for a highly organized and proactive Admin Assistant to support our growing team. As an Admin Assistant, you will play a critical role in ensuring our studio runs smoothly and efficiently. Your primary responsibilities will include managing schedules, coordinating meetings, handling communication, and assisting with various administrative tasks. You will work closely with team members across departments to facilitate project coordination and maintain an efficient workflow. We seek a detail-oriented and adaptable individual who can handle diverse tasks while providing outstanding support to our staff. If you thrive in a fast-paced environment and are eager to contribute to the success of TimberWolf, we would love to hear from you!

Responsibilities

• Manage executive calendars and schedule meetings, ensuring timely arrangements.

• Prepare and organize documents, reports, and presentations for team members.

• Act as a point of contact for internal and external communications, including email correspondence.

• Assist in organizing company events, meetings, and team-building activities.

• Maintain supplies and equipment, ensuring a well-stocked and functional workspace.

• Provide general administrative support as needed, including data entry and record maintenance.

• Facilitate onboarding processes for new employees and assist with HR-related tasks.

Requirements

• Proven experience as an administrative assistant or in a similar role.

• Strong organizational and time management skills with the ability to prioritize tasks effectively.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems.

• Ability to work independently as well as in a team-oriented environment.

• High level of discretion and professionalism in handling sensitive information.

• A positive attitude and willingness to support the team in various tasks.