The following master schedule highlights the items that must be on the radar for each month of the year. Key: red, administrative events; orange, M-A events; yellow, FTC competitions; green, FRC competitions; blue, community outreach; purple, non-profit business.
- School year begins (mid month)
- All-hands meeting (late month, with previous season parents)
- Chezy Champs (Bellarmine College Prep, San Jose, CA)
- Begin fundraising campaign (early in month)
- Several grant applications through FIRST are due in September
- FIRST Competition Registration Process
- Registration fees paid by purchase order (P.O.) with SUHSD funds
- See Purchasing and Reimbursement section for how to pay by P.O.
- Complete financial statement for FYE June 30
- Taxes filed with ParentBoosterUSA by Sept 15
- Update state registration info in “Renosi” system via ParentBoosterUSA
- Fall Club Rush (first week in October)
- 8th grade parent info night
- Give FTC competition date to faculty liaison for field trip clearance
- Supply Team 766 info for yearbook
- CalGames (early Oct; Silicon Valley - location varies)
- Capital City Classic (late Oct; Davis, CA)
- Reserve hotel room blocks for away competitions
- Non-Profit Annual Report due (Oct 28)
- Renew membership to ParentBoosterUSA and Weebly
- Trick or Treat Street (week of Halloween)
- Parents Meeting
- MadTown ThrowDown (early Nov; Madera, CA)
- Register mentors in TIMS
- Register students for FTC and FRC on FIRST website
- New for 2018-19, a mentor/parent volunteer should be able to sign everyone up rather than individual students with parents needing to sign up themselves. Registration with FIRST this way will supercede the need for FIRST Consent & Release forms for every competition.
- Non-Profit tax return due (Nov 30)
- Board meeting to elect new non-profit officers if needed
- WRRF Workshops
- Establish meal sponsors for FRC build season
- FTC Competition
- All-hands meeting
- FRC Kick-off (first Saturday)
- Give FRC competition dates to faculty liaison for field trip clearance
- Parents Meeting (first Saturday, but try to avoid conflict with Big Band Dance)
- Spring Club Rush (early February)
- Open House
- Invite school and district administration to competition events
- San Francisco Regional
- Sacramento Regional
- M-A Open House
- Silicon Valley Regional
- Central Valley Regional
- Finals, Houston
- Spring Carnival (late April)
- End of the year celebration
- Develop leadership plan for next year
- Maker Faire
- Request and process reimbursements
- Recruiting at middle schools
- School ends (first to second week of June)
- Menlo Park Block Party
- San Mateo County Fair
- Non-Profit board of directors meeting
- Non-Profit end of fiscal year (June 30)
- Recruiting at Honors Academy/Compass Program