The Physical Realm

Prompt Book

You can divide your prompt book any way you want. To the right is an example of a way to divide up your prompt book. All paperwork from the show including each daily call and rehearsal report should be printed in your prompt book.

Your Script

You will take blocking notes in your script. You can do this directly in your script or on blocking sheets. Your script should be tabbed for each scene and song so you can find it easily as well.

Storage Binder

This is a lot of paper! One 2" binder could hold it all, but you also don't need to carry that around. You can divy up into multiple 1" binders to accomplish different functions. Here is an example:

Rehearsal Binder: Rehearsal paperwork, daily calls and rehearsal reports, and rehearsal script with blocking.
Calling Script: Technical/show paperwork, daily calls and performance reports, and cue sheet. Your calling script with all your cues written in will be in here.
Score: If the score is very thick for your show, maybe put it in a separate binder in case it's ever needed.

Callboard

You can set up the callboard however you want! Things to consider putting on it:

Title of the show
Character tracking
Daily call for the day
Rehearsal schedule
Important notices to the cast
QR code or method of sign in
SM contact info
Conflict protocol

I like to post the show flow with checkboxes so that you can move pins along as each beat/song is worked/blocked and always know what you've accomplished in a day.

Here are some examples! You can find all kinds of inspiration online. Make it pretty and update it frequently. The callboard should look organized to a random bystander, which will help actors feel calm and will show that everything is running smoothly. To those perceiving it, a disorganized callboard is a sign of a disorganized SM.

They have paper in the media center if you need big paper.

Personal Supplies & Go Bag

Click Erasers

3 Hole Punch

Hole Reinforcers

Portable Charger

Stapler

Notes About Supplies

This is just a starter checklist of supplies to have on hand. Obviously you can have more, less, or whatever items are unique to your show. Supplies like hairties and safety pins are for actors in their time of need. Tabs, sticky notes, etc. come in many forms, so choose the kind of thing you like.

Selecting a Notebook

Depending on your style, a lot of your notes may be physical in a notebook or digital. Consider what kind of functionality your notebook will need while selecting one. A simple spiral notebook may be good for you, or you might be more comfortable with something more durable like a moleskin.

Clipboards

A clipboard may prove of use during show week so you can keep your checklist, schedule, and preset list as well as any notes in one quick accessible space without lugging around your binder all over the building. That way you can check things off as well. Just something to keep in mind!

SM Kits

You will need to make a list of all the supplies you may need on hand during the show and rehearsal process for your SM kits. This will vary show to show, and you may not even use SM kits. Think about:

What supplies actors need (hairties, snacks, safety pins, deodorant, tampons, Band-aids, etc)
What supplies SM team needs (flashlights, office supplies, multitool, scissors, white-out, spike tape, gaff tape, Scotch tape, masking tape, etc)

To the side is a buy list for the SM kits for Kiss Me Kate. It also includes an overall list of supplies. You can look here for more info as well. SM kits go into the stage management closet with speakers at the end of the day! Always make sure they go all the way back and the SM closet is locked.

Supply Lists

Backstage & Rehearsal Space

Your deck managers in each wing will figure out how they want to set up their backstage space. It is largely up to them but you can help them think of all the pieces and how they will fit together, since it's your job to keep in mind the big picture. Also make sure to spike and label all set pieces backstage.

Each side will need a space for:

Sound
Quick changes
Props table
Each set piece that goes on that side

You will need a table during rehearsals for you and your team to play music, take blocking, etc. Make sure to set that up prior to letting actors in to rehearsal.

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