At Placer County Amateur Radio Emergency Service (PCARES), we are committed to protecting the privacy and confidentiality of our members and their personal information. This Privacy Policy Statement outlines our practices regarding the collection, use, and disclosure of personal data within our organization.
1. Collection of Personal Information:
a. We collect personal information from our members, including names, callsigns, locations, and contact details, for the purpose of maintaining accurate
membership records and facilitating effective communication within PCARES.
b. We may collect additional information as required for specific events, trainings, or emergency response activities. Any such collection will be done with the
consent of the individuals involved.
2. Use of Personal Information:
a. Personal information collected by PCARES is used for internal purposes only, including membership administration, communication, event coordination,
and emergency response activities.
b. We may use member information to provide updates, newsletters, or other relevant communications related to our services, trainings, or events.
c. We do not sell or provide personal information to third parties for marketing or commercial purposes.
3. Sharing of Personal Information:
a. We may share member information with our served agencies, including the Placer County Sheriff’s Office, Placer County Office of Emergency Services to
facilitate effective emergency communication and coordination.
b. Member information may be shared with other PCARES members through membership rosters. However, members are explicitly instructed to protect and keep this information private.
c. Sensitive information, such as frequency lists and designated shelter locations, is considered confidential and should not be shared with others without the
express written consent of the PCARES Emergency Coordinator.
4. Data Security:
a. We implement reasonable and appropriate security measures to protect personal information from unauthorized access, disclosure, alteration, or destruction.
b. Access to personal information is limited to authorized individuals within ARES DEC who require such access for the performance of their duties.
5. Consent and Control:
a. By becoming a member of PCARES, individuals consent to the collection, use, and sharing of their personal information as described in this Privacy Policy
Statement.
b. Members have the right to request access to their personal information held by PCARES and to update or correct any inaccuracies.
c. Members may withdraw their consent for the collection, use, or sharing of their personal information at any time by contacting PCARES.
6. Updates to the Privacy Policy:
a. This Privacy Policy Statement may be updated periodically to reflect changes in our practices or legal requirements. The updated policy will be posted on our
website, and members will be notified of any significant changes.
If you have any questions or concerns regarding this Privacy Policy Statement or our privacy practices, please contact us via this link.
Effective Date: April 12, 2025