Manager's Toolkit - Timecards w/ Paylocity

As a Regional Manager, you’re responsible for adjusting your employees’ timecards each payroll week. In order to edit your employees’ timecards, log into the website (https://access.paylocity.com/) on a tablet or on your phone’s web browser.

NEW: We can now approve timecard corrections submitted by employees in the app, add missing punches in the app, and view employee’s timecards in the app. Find these options by going to the “Timecard Tasks” tab in your App. You need to update your Paylocity app to find these new options (as of May 2023).

Screenshot 1- shows "pending corrections" that you can approve or deny in the app

Screenshot 2- shows missing punches where you add the time (circled red) in the app

Screenshot 3- shows timecard approvals where managers should look every week to view employees' timecards in the app

Once you log into Paylocity's website, in the top left you can see the different tabs like you do in the app. There’s a Time & Labor tab that you can use to view your employees’ timecards and edit them.

Go to the Time & Labor tab, then you click on the Employees tab and choose Employee Time Card (like in the screenshot below).

You can edit the time by clicking on the times and typing, then pressing SAVE.

You can move through your employees with the drop down or arrows like in the screenshot below.

When you look at the options under “Pay Type” on employee time cards in Paylocity, you will see some options:

Unpaid Time Off – approved time off that allotted for employees
PTO – approved paid time off (employees working less than 30 hours a week do not receive PTO)
Call Off – called off last minute, can be due to any reason but the employee reached out/called/texted you
No Call No Show – no call no show is when employees miss work and don’t say anything to their supervisor ☹ (This one is not good!)

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