Safety

• Plan your travel & lodging.

  • • If staying at a hotel, know where your hotel is relative to the venue. 

    • Save the address and contact info. 

    • If you’re unfamiliar with the area, research safe routes, public transportation, or shuttle availability.

• Keep essentials on hand.

  • • Bring things like a portable charger, water bottle, comfortable shoes, snacks, a map of the venue, and anything else you need to stay comfortable.

• Observe costume and prop policies ahead of time.

  • • If you’re bringing large or complex props, check our props guidelines in advance so you arrive ready for prop-check or peace-bonding.

• Know your layout & exits.

  • • Locate emergency exits, first-aid stations, restrooms, information desks. 

    • This helps in case you need help fast.

• Use the buddy system / meet-up spots.

  • • It’s easier (and safer) to have someone with you. 

    • If someone in your party splits off, arrange a meeting point and check in occasionally.

• Listen to your body.

  • • Conventions can be long and sensory-heavy. 

    • If you feel tired, overwhelmed, hot, hungry, or dehydrated, take breaks. 

    • Step out to a quiet area, eat a snack, drink water, rest.

• Respect boundaries & consent.

  • • Cosplay does not mean consent. 

    • Always ask before taking photos. 

    • Don’t touch someone’s costume or props without permission. 

    • Respect other people’s personal space.

• Stay aware of your surroundings & valuables.

  • • Keep bags closed and in sight. 

    • Avoid leaving drink unattended. 

    • Be cautious about personal information (hotel, itinerary) shared openly with people you don’t know well.

• Report concerns quickly.

  • • If you see something unsafe such as crowding, harassment, someone in distress, alert a staff member or security. 

    • Use the incident report form, or find a staff person directly.

• Sensory & mental health

  • • If you are sensitive to light, sound, or crowds (or if large gatherings are overwhelming), consider bringing earplugs, noise-cancelling headphones, sunglasses, etc. 

    • Identify quiet or low-stimulus zones.

• Illness & hygiene 

  • • Wash hands frequently. 

    • Carry hand sanitizer. 

    • If you're unwell, limit close contact with others. 

    • If there are official health protocols (e.g. mask requirements, vaccinations), please follow them.

• Weather & environment

  • • Be prepared for indoor climate (air conditioning, heat) and outdoor conditions (rain, sun, etc.). 

    • Wear layers, use sunscreen, stay hydrated, and protect yourself in hot or cold settings.

• Compliance with staff & venue policies.

  • • Follow all signage and instructions from security, staff, and venue personnel. 

    • These are in place for everyone’s safety.

• No prohibited items.

  • • Items like open flame, illegal substances, or any prohibited weaponry are not allowed. 

    • Check our props guidelines for specific prohibited items.

• Restricted zones & emergency protocols.

  • • Some areas (e.g. backstage, technical areas, equipment rooms) are off-limits to attendees unless specified. 

    • In emergencies, always follow evacuation or other safety protocols as instructed.

• Find a staff member or security immediately.

• If possible, move to a public or well-lit area.

• Use our Incident Report Form. We take every report seriously and handle with care and confidentiality.

• If it’s an emergency, call onsite emergency services or 911, if outside help is required.

We promise to:

• Train staff in safety & accessibility issues.

• Maintain clear signage, first-aid, and security presence.

• Respond to reports and feedback promptly.

We ask you to:

• Respect others’ safety and boundaries.

• Help us keep the space clean, inclusive, and secure.

• Let us know if something’s wrong. Your input helps us keep improving.