work email
If you have to write a professional email (to a supervisor or someone in charge, somebody in another company or institution, to name but a few), these are some ideas to bear in mind:
1. Start with a clear subject line that summarizes the purpose of the email.
Subject:
Subject: Policy changes
2. Address the recipient by name and use a professional greeting.
Dear Head of Human Resources,
Dear Mrs Leighton,
3. Introduce yourself (if you haven't communicated with the recipient before).
My name is María García, and I am currently working as a junior data analyst in the Zaragoza branch.
4. State the purpose of the email in the first sentence or two.
I am writing in reference to the memo which was sent last week about proposed schedule changes.
5. Provide necessary details and be concise and to the point.
6. Make sure you are using proper grammar and spelling to ensure that your message is clear and professional. Do not use idioms or contractions.
7. Close with a polite sign-off and include your contact information.
Best regards, (formal and professional)
Sincerely, (formal and professional)
Kind regards, (less formal, still professional)
Thank you for your time,
Best wishes, (more informal- still an appropriate way to close an email in a work setting, for example, if you do know the person you are addressing)
Best, (slightly more informal that "best wishes", but acceptable if you are emailing a colleague of your same position/rank)
After the closing, you should include your FULL name (María García Pérez) and contact information.