Transcripts

In general, if the requesting organization requires that your  performance record be sent directly from the school OR in a sealed  envelope, then you need an Official Transcript.

College Admissions

Most colleges require an Official Transcript to accompany an application for admission. Many also require the Mid-Year Transcript (see below - a record of your courses and grades during your senior fall semester, usually due in February) and a Final Transcript upon graduation. Check the freshman admission website for each of the colleges on your list to see if transcripts are required.

A few colleges DO NOT require a transcript to be submitted with applications and instead require applicants to self-report coursework and grades. These are subsequently verified with a required Final Transcript after you graduate from high school.

Other Organizations that require Official Transcripts

Examples of other organizations that may require Official Transcripts include scholarship organizations or other competitive programs.

The Unofficial Transcript is an unsealed record of the courses and  grades you have currently taken. Unlike the Official Transcript, it can be handed directly to you.

Examples of people who might request an Unofficial Transcript from you include a college coach or potential employer. They would use the information to quickly assess if you meet basic requirements for recruitment before confirming with an Official Transcript.

If you are a current Fairview student, please log in to your Infinite  Campus account, select "reports" and select "portal transcript". From there, you can either print or download your unofficial transcript.

If you are a graduate or a former BVSD student, follow instructions for requesting an Alumni Transcript (see below).

Speak to or email an Administrative Assistant in the Counseling Office, and bring the following:

• All recipient information provided by your requesting organization,  including name and address, email, or other delivery instructions.

• A payment of $2.00 per transcript (cash or check payable to Fairview High School.

• If the transcript is required in paper format, a stamped and addressed envelope.

The School Report, also known as a Secondary School Report (SSR), is required by many colleges to accompany the Official Transcript. It is a verification of your fall semester courses and cumulative (weighted)  GPA, and provides counselor ratings of your academic performance, personal qualities, and extracurricular activities. It is NOT a replacement for the Counselor Recommendation Letter, which a college may or may not require in addition to the School Report.

The School Report is automatically completed and sent with your  transcript by your counselor if you apply to a college through the  Common Application (you do not have to submit a separate request to the  Counseling Office). If you are not applying through the Common App, a college will usually provide a form for your counselor to complete.  Please complete all student portions, SIGN it and give it to your counselor at least ONE month before your application deadline.

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. The law applies to all high schools and colleges that receive funds under an applicable program of the U.S. Department of Education.

All colleges will require you to sign a FERPA Waiver as part of the application process. For more information regarding the FERPA Waiver, including why you should sign it and how you might encounter it, click here.

When you transfer into a high school, the registrar incorporates your records from your former school into its own. Fairview High School transcripts should reflect courses, grades and credits you obtained at  previous high schools. Speak to your Counselor if you have any  questions.

If you transfer out of Fairview before graduation, your records are sent to your new school upon your request.

If you require a transcript to be sent to an organization directly from Fairview, follow directions for requesting an Alumni Transcript (see below).

School policy prohibits the Counseling Office from giving you the  Official Transcript, even in a sealed envelope. This confidentiality is required so that the colleges are ensured that your reported courses and  grades are accurate. To this end, you must sign the FERPA Agreement included in your college applications as well as the Transcript Request Form (Green Sheet) so that your materials will be provided to the colleges in a timely manner.

Depending on your colleges' requirements, the Counseling Office will submit your materials electronically or by mail before or on the  application due date.

Fairview transcripts will be sent at or before the deadline. Go to your Naviance account to "Colleges I'm Applying To" and see if the college's information says "Initial Materials Sent." 

If you have a question about this process, check with the Counseling Office Administrative Assistant. If you want to add colleges to your list after you submitted the "Green Sheet" to the Counseling Office, be sure you've added those colleges to that form.

After you submit the actual application to a college, you will most  likely be assigned an account login by that college within a few days.  Most schools provide a secure website that allows you to use this account to check which components of your application have been received or are still missing.

Some colleges start a file for you as soon as they receive any application components, even prior to application submission. Call the college undergraduate admissions department for more information.