Work Package 1 - Project Management

Virtual Meetings of Project Group

10/10/2024 15h PO-Time: Partner Presentation; Distribution of Workspaces, Responsabilities, Activities; Budget; Establishing Google-Drive and E-Mail 

28/11/2024 15h PO-Time: Financial Agreement; Website, eTwinning; Dates of Mobilities

19/12/2024 15h PO-Time: Financial Agreement; Workpackage 5: LOGO-Voting; Dates of Mobilities

09/01/2025 15h PO-Time: Results LOGO-Voting; Dates of Mobilities

28/01/2025 15h PO-Time: Presentation Winner LOGO Portugal; Feedback Satisfaction Meetings; First Mobility- 7-11 APRIL 2025 (PO); Communication Plan- PO will prepare the Logo to be used on Dissemination Products (Website, Flyers, Newsletters and Social Media; Portugal will create the Templates for the Newsletters and Newsletter Nº1 

05/02/2025 16h PO-time: Online-Workshop CoSpaces EDU

GENERAL PROJEKT MANAGEMENT

Monitoring

Monitoring the progress, quality, and achievement of the activities in the project involves several steps and considerations:

1. Staff Roles and Responsibilities: The project coordinator from each country and project management team, consisting of representatives from the participating schools and Edutech, will oversee the monitoring process. This team will be responsible for checking if the objectives, using key performance indicators are conducted effectively.

2. Timing and Frequency: Monitoring activities will be conducted at regular intervals throughout the duration of the project. This includes trimester reviews to track progress, assess quality, and evaluate achievement against predefined milestones and targets.

3. Monitoring Tools and Techniques: Various tools and techniques would be used to monitor progress, quality, and achievement:

•Progress Reports: Regular progress reports will be shared by each participating school and Edutech, detailing activities completed, milestones achieved, challenges encountered, and next steps.

•Performance Metrics: Key performance indicators are established to measure the success of the project. These includes metrics such as student participation rates, student performance outcomes, teacher and students satisfaction levels, and stakeholders feedbacks.

•Site Visits: Periodic site visits by the project coordinator to observe project activities firsthand, engage with stakeholders, and assess project implementation on the ground (teachers and students mobilities)

•Surveys: Surveys will be conducted with teachers, students to gather feedback on their experiences with the project, identify areas for improvement, and assess the overall impact of the activities.

•Quality Assurance Checks: Quality assurance checks will be conducted to ensure that project activities meet quality standards and adhere to best practices in coding, robotics, augmented and virtual reality education and AI. This will involve reviewing curriculum materials, assessing the effectiveness of training programs, and evaluating the quality of student work.

4. Adaptation and Adjustment: Based on the findings from monitoring activities, the project coordinator and management team will make adjustments and adaptations to the project as needed. This could involve reallocating resources, revising implementation plans, providing additional support or training, or modifying project objectives and timelines.

By implementing a robust monitoring and evaluation framework involving regular reviews, performance metrics, stakeholder feedback, and quality assurance checks, the project can ensure that activities are on track, quality is maintained, and objectives are achieved effectively and efficiently.

Accessibility and Inclusion of Activities

Ensuring that activities are designed in an accessible and inclusive way is essential for accommodating the diverse needs and abilities of all participants in your project.

1. Accessibility Assessment: Conducting an accessibility assessment of all project activities, materials, and ressources to identify any potential barriers that may hinder participation for individuals with disabilities or other accessibility needs. This assessment should consider factors such as physical accessibility, cognitive accessibility, learning and linguistic accessibility.

2. Inclusive Design Principles: Incorporate inclusive design principles into the development of project activities and ressources. This includes designing materials and resources that are flexible, adaptable, and customizable to accommodate a range of learning styles, preferences, and abilities. Consider providing multiple formats for accessing information as well as alternative communication methods for participants who may have difficulty with verbal communication.

3. Universal Design for Learning: Using principles of universal design for learning to ensure that project activities are designed to meet the diverse needs of all learners.This includes providing multiple means of representation (e.g., presenting information in different formats), multiple means of engagement (e.g.,incorporating interactive and hands-on activities)and multiple means of expression (e.g. allowing students to demonstrate their understanding in different ways).

4. Sensitivity to Cultural and Linguistic Diversity: Consider the cultural and linguistic diversity of participants in our project and ensure that activities are culturally responsive and inclusive. Providing opportunities for students to share and celebrate their cultural backgrounds, languages, and traditions, and incorporate diverse perspectives and examples into project materials and ressources.

5. Accessibility Features and Accommodations: Implementation accessibility features and accommodations as needed to support participants with disabilities or other accessibility needs. This may include accessible formats for materials (e.g. large print, braille) and accommodations such as extended time for tasks or assignments.

6. Consultation with Stakeholders: Consultations with stakeholders, including students, teachers, parents, and community members, to gather feedback and input on the accessibility and inclusivity of project activities. We will ask feedback from individuals with diverse backgrounds and perspectives to ensure that their needs and preferences are taken into account in the design process.

7. Continuously monitoring and evaluating the accessibility and inclusivity of project activities throughout the implementation process gathering feedback from participants, observation interactions and engagement during activities, and making adjustments as needed to address any accessibility barrier.

Improvement of Cooperation between Partner Organisations by Digital Tools

This project incorporates the use of digital tools and learning methods to complement physical activities and improve cooperation between partner organizations in several ways:

1. Virtual Collaboration Platforms: The project utilizes virtual collaboration platforms such as online project management tools, video conferencing software, and shared document repositories(googledrive) to facilitate communication and collaboration between partner organizations. These platforms allow partner to collaborate in real-time, share resources, and  coordinate project activities regardless of geographical distance.

2. Digital Learning Resources: Digital learning ressources such as online courses, educational videos, tutorials, and digital contents using AI are integrated into the project to enhance learning outcomes and provide additional support for physical activities. These ressources can be accessed remotely by participants, allowing for self-paced learning and personalized instruction.

3. Virtual Learning Environments: Virtual learning environments, such as virtual reality (VR) and augmented reality (AR) simulations, are used to complement physical activities and provide immersive learning experiences. For example, students will use VR simulations to explore historical landmarks or conduct virtual experiments enhancing their understanding of key concepts and promoting active engagement.

4. Online Collaboration Projects: Partner schools and Edutech will collaborate on online projects that leverage digital tools and learning methods to promote cooperative learning and teamwork. Students from different schools will work together on collaborative coding projects, digital storytelling activities, and virtual exchange programs, fostering cross-cultural understanding and communication skills.

5. Digital Assessment and Feedback: Digital assessment tools and online feedback mechanisms are utilized to assessstudent progress, provide timely feedback, and monitor learning outcomes. These tools enable teachers to track student performance, identify areas for improvement, and adjust instruction as needed to support student learning goals.

6. Professional Development Workshops: Partner organizations participate in professional development workshops and training sessions focused on digital tools and learning methods. These workshops provide opportunities for educators to enhance their digital literacy skills, explore innovative teaching strategies, and share best practices with colleagues from other organizations.

7. Virtual Exchanges and Events: Virtual exchanges and events, such as webinars, and virtual exhibitions will be organized to facilitate knowledge sharing, networking, and collaboration between partner organizations. These virtual platforms will provide opportunities for partners to showcase project activities and collaborate.

Incorporate of Green Practices

Incorporating green practices into different project phases is essential for promoting environmental sustainability and reducing the project's carbon footprint. Here's how this project can integrate green practices across various phases:

1. Implementation Phase:

•Because the countries are so far away from each other, its impossible to choose environmentally friendly sustainability practices besides the plane.Every time we can, during students and teachers mobilities we will consider public transportation options.We will promote paperless operations by utilizing digital communication channels, electronic documentation, and online collaboration platforms. The use of paper for administrative tasks, meetings, and project materials will be minimize.

2.Ressource Management:

•We will reduce, reuse and recycle materials whenever possible. During mobilities we will minimize waste generation by opting for reusable or recyclable materials, avoiding single-use plastics, and implementing waste reduction strategies.

•We will encourage participants to bring reusable water bottles, coffee mugs, and other personal items to reduce reliance on disposable products. Recycling bins and composting facilities at project events will be provided to encourage proper waste disposal.

3. Digital Tools and Technology:

•We will maximize the use of digital tools and technology to minimize the environmental impact of project operations by using online collaboration platforms, virtual meetings to reduce the need for travel and paper-based ressources.

•We will choose eco-friendly hardware and software options that prioritize energy efficiency, recyclability, and sustainable  manufacturing practices.

4. Education and Awareness:

•We will promote awareness about environmental sustainability among project participants through educational initiatives.

By incorporating green practices into different project phases, this project can minimize its environmental impact, promote sustainability awareness, and contribute to a more eco-friendly future.

Encouragement of Participation and Civic Engagement

The project encourages participation and civic engagement in different phases through various strategies:

1. Needs Assessment and Planning Phase:

•In each partner country, each pedagogical board of each school, decided to take part on this project because it answers a problem identified that every school wants to solve or improve.

•Community meetings mainly parents meetings will be organized regarding their needs, interests, and the organization of the host students and the all week, when students move to other country and when they host foreign students.

•We will involve, in all phases of the project, community members, including students, teachers, parents, and local organizations, in the planning and decision-making process to ensure that the project aligns with their interests and concerns.

•We will establish partnerships with community organizations and other stakeholders to leverage resources, expertise, and support for project implementation.

2. Implementation Phase:

•The design project activities promote active participation, collaboration, and teamwork among participants. Incorporate hands-on learning experiences, group projects, and interactive discussions to engage participants in the learning process are also presented here.

•Participants will have opportunities to contribute with their skills, knowledge, and perspectives to project activities. Encouragement of creativity, innovation, and problem-solving through project-based learning approaches will be used.

•We will organize community events, workshops, and outreach activities to raise awareness about the project and encourage participation from a diverse range of community members.

3. Monitoring and Evaluation Phase:

•Feedback from participants throughout the project to assess their experiences, satisfaction, and suggestions for improvement will be asked. We will use surveys to gather input on the effectiveness of project activities and outcomes.

•We will engage participants in the monitoring and evaluation process by involving them in data collection, analysis, and interpretation. We will empower participants to take ownership of the project and contribute to decision-making processes.

•We will share findings from the monitoring and evaluation process with participants and stakeholders to foster transparency, accountability, and continuous improvement.

4. Sustainability Phase:

•Our project will build capacity within the community by providing training, resources, and support to empower participants to continue project activities beyond the initial implementation phase.

•We will foster a sense of ownership and responsibility among participants by encouraging them to take on leadership roles, initiate new projects related to STEM and advocate for change in their communities.

•We will establish mechanisms for ongoing communication, collaboration, and networking among participants and stakeholders to sustain momentum and foster a culture of civic engagement in the long term.