Community Service

Next meeting of our Community Service committee: TBD.

Status Update: We will run only Leg 6 from noon till 2 pm. We will "refund" by way of hats and cash.

Agenda for May 5...

Sneha 5:30

Julie 5:45

Alan - 6

JJ after that?

1) Apologies, THANKS for sticking with it, Many MANY learnings along the way for me personally, especially about leadership and communications

2) So soooo many thanks for the individual parts played by such a dedicated and talented set of committee members. DEDICATION! COURAGE!

2.5) Victories: people met one another. Alan's SS supported, SS ed materials out there; teams bonded; LAUGHS, leadership pulled forth for CCW (Board members???) We spotlighted the need and fun of involvement in CCW.

3) Saturday may not even happen: weather, but what to expect: greetings, icebreaker,

4) Temperature check to be thorough: I'm okay if we are "done." We always built toward the fall-back position. It was HARD to get 5 teams to make it all worthwhile and I do not know if we'd get those same teams again in September. My fall is full of travel.

5) But how do YOU feel about resting a long time and trying again in the Fall? Or just filing it away for Mothers Day Weekend next year?

6) Posting updates and will post cancellation if need be due to showers on https://sites.google.com/view/theamazingracecornellclubdc/faq-and-glossary

6) SOCIAL EVENT 3 pm Saturday May 9 in Navy Yard condo of Nikunj:

Hi All,

Even if we’re not able to do TAR this time, we can still enjoy each other’s company

I’d love to host a small gathering at my place. I’ll have soda, beer, wine, and some snacks, but feel free to bring anything you’d like as well.

Address: 60 I St SW, Apt 702, Washington, DC 20024
Cell: 217-418-4950

Just give me a call when you arrive, and I’ll come down to let you in.

Looking forward to having you all!

Best,

Nikunj

THIS IS OLD:

Arrive to Maggie's 6:00 onward to start eating. Business starts at 7 pm. I want you all to be able to talk with one another to clarify roles, needs.
Review leaderboard; acquaint selves with teams / colors
Starting with sign-in table set up, we will do a "walk through" of LEGS.
Finalize staffing and transitions for the LEGS DEFINED document . What could possibly go wrong? Contingency plans? Rain Date?
Repeat: Committee's organizational action is focused on 3 documents:
- this page that you are reading (purpose: agendas, links, progress reports, Maggie's to-do list for transparency).
- Collaborative: developing legs here: Legs Defined Google Doc where we each captain a leg or legs
- Web site for Participants: public facing to inform and engage race participants. Linked here.
- Additional: We have a WhatsApp thread for us race organizers to chime in there before race day when it will be our chief communication service for organizers
- Additional: we have a WhatsApp thread on which race participants are bantering and on which squads can upload photos or banter on race day. It's the thread used by the CCW Running Group.
Wear Red shirts on race day. We will have caps for each staff. .

In Progress:

"Like" and forward our Instagram postings!
Maggie will monitor registrations, form teams and update the Leaderboard (which will lag) for all to be able to monitor.
Maggie is prompting Squad Captains to share photos, team colors, fun names of teams forthe Leaderboard.
Alan is fine-tuning the race leg (#6) and the APPENDIX for his instructions/script for the Distribution leg in the appendix of that Legs Defined document. Based on progress of registrations through April, he will prepare bags of the appropriate # of SS handouts, being super careful not to be wasteful. He will bring them all for that Leg on Race Day.
Kaku is preparing for the caps sale on Race Day. Maggie will bring her cash box, but Kaku should bring bills to make change or a set of venmo instructions...
Happy Hour event posting was sent CCW to post. Come one come all. Linked on CCW calendar.
Maggie will be overseas till May 1. Add 6 or 7 hours to East Coast time but with eough notice, is available to Zoom, Whatapp or Email. She'll be online at times noted on our home page for TAR.

Maggie manage... do or assign later:

Liz will run the registration table May 9. Maggie will collect a set of instructions and materials such as a card table, flag, clipboards, lanyards with nametags of participants....
Maggie has time to "hand-make" some winners' medals for our top teams. See the medals that I made for our Jun '25 Charity Run at lower left pic.
INSTAGRAM posts? WhatsApp hype?
Determine and organize the prizes to be handed out each leg: cash in envelopes, 4 -5 of the hats already purchased? Cornell stickers...
Determine and have "corral finish" colored cards to communicate clearly at end of each race leg in case our numbers look like they will be chaotic. (Maggie will do.)

Consider these criteria for legs of THE AMAZING RACE:

Click open the Legs Defined Google Doc (requires google login)

Did Maggie supply workable staffing (names in red).
Is the leg FUN? Can we make it more FUN?
Is the leg CORNELL related? Or Alexandria related maybe?
Can the LEGS of the race be improved from early drafts to be a balance of physical, cultural, community service, competitive, problem-solving that people of ALL AGES can be drawn upon in their Squads? Expect diverse squads. It would be a mistake to keep the challenges lop-sided in one direction, ie., just physical.
Do our legs CONNECT folks? Among squad members and between squads?
Will the possibililities of the Joiner/Sub pool help us build excitement, bonding and participation as I hope?
Can we suggest photo ops along the way? Require submitting images we can use on social media at any leg?
Do we want to add the use of any props just for FUN? Maggie has piles of "potential props" and equipment she'll bring race day and to Interest Meetings. 7 stuffed bears, lotsa red ribbon, bag of red feathers, Cornell flag, card table to haul around to different "leg starts" or "leg finish lines..." colored masking tape, thumb tacks, plastic bags, 250 biz cards with our logo and CCW web address as take-aways at Happy Hours, etc, 50-ish lanyards with "their respective plastic see-through nametag pouches-- the kinds uses at conferences and can label Organizers or Participants during legs of the race if we need people to "stand out."
Is the clue that the squad opens to start your leg clearly presented on our document in blue writing?

Calendaring for The Amazing Race

April 25 by 8 pm: Have the leg you are captaining final draft for Maggie's review.
April 27 - April 30 - use this time to study all the legs for what your staffing assignments are. Request a morning Zoom with Maggie if it helps.
April 30 - May 3 - Maggie reviews. Zoom meets with anyone upon request.
May 5: Final WHOLE COMMITTEE MEETING is proposed for May 5 at 7 pm.

Community Service Committee Meeting records such as MINUTES: Archived here.

OLD:

Write each leg for 5 squads

Tasks due by April 25:

Complete authoring your leg of LEGS DEFINED document as much as possible by April 25. Use checklist in the gray box below at the bottom of this page to make your section better. Message Maggie when done.

Registration Instruction- Maggie, Liz, JJ, Kaku are staffing

Leg 3: Maggie captains

IceBreaker: Julie

Leg 4: Maggie supported by this staff: TBD

Leg 5: Sneha supported by all staff

Leg 6: Alan

Leg 7: Kaku

Leg 8: Maggie supported by all staff

Leg 9: Maggie supported by all staff

Leg 10: JJ supported by all staff

Appendix: (Alan and KK have their handouts drafted there

Check our WhatsApp thread regularly as it is now our go-to spot for concisely sharing our last to-do's. Sorry if it seems like I'm barking orders.

Optional: Expect to play a staffing role on each of the following legs. So familiarize yourself to notice your role for Legs 5, 8-10.

Tasks due between April 27-30:

We are putting your name in red throughout the above document. Take an hour to read through all of the legs of above document for how you are positioned to staff your own leg and others' legs. We will finalize this staffing and all the transitions by May 5 meeting for the "run through." Direct your pointers/concerns to the leg organizer if adjustments are needed. Please reach out for help proactively. Race Day will be much too late.

Julie (and Sneha?) do the same for your signficant others who are helping us staff; they will need printed copies for their use on race day.

Maggie's communication flows are MAXED as communications intensify with race participants. If she misses a comm from you, try her by email. She is back in US starting May 2.

RSVP ASAP! Can you confirm that you can attend in person dinner meeting May 5 at Maggie's house in Falls Church? It's designed to be a "dry run". to reassure one another, assemble our supplies, fill in all the blanks. Here's the meal plan: Taco Bamba brought by Julie.

Maggie provides drinks and desserts. JJ bring beer.

Julie (and Larry) : Taco Bamba

JJ bring: a six-pack of beer

Sneha bring: a six pack of soft drinks and/ or mineral water.

Kaku bring: a dessert

Alan bring: a bottle of red wine or a 6 of beer

Click here for past agendas and links.

Race Week:

May 5: Attend Run Through dinner meeting

May 9: Arrive to run the race by 10 am

"We can do hard things!"

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