BCMCH Research Registry

Policy and Procedure for BCMCH Research Registry (RR)

1. Introduction

• This policy establishes a centralized Research Registry (RR) for recording and tracking all research activities undertaken by faculty, students, and other personnel at BCMCH.

2. Purpose

• The RR serves the following purposes:

  • Streamline research approval process: Ensure all research activities are registered before seeking further approvals.

  • Facilitate communication and collaboration: Provide a central platform to share research information and foster collaboration.

  • Promote transparency and accountability: Maintain a comprehensive record of all research activities conducted at the university.

  • Enhance research support: Assist researchers in identifying relevant resources and support services.

3. Policy

3.1 Registration Requirement:

All research activities, regardless of funding source or internal/external nature, must be registered in the RR before seeking any approvals (e.g., Institutional Review Board (IRB), Ethical Committee (EC), etc.).

3.2 Mandatory Information:

The following information must be entered in the RR for each research activity:

• Serial Number: Unique identifier generated by the system.

• Domain: Broad area of research (e.g., Life Sciences, Engineering).

• Type: Classification of research (see below for the types and its explanation).

• Primary Department/Area: Primary department or unit conducting the research.

• Principal Investigator (PI): Faculty member leading the research (ID and Name).

• Student Investigator (Optional): Student involved in the research (ID and Name).

• Co-Investigators (Optional): Other investigators involved (ID and Name, separated by commas).

• Proposed Title: Clear and concise title of the research project.

• Start Date of Study: Planned start date of the research activity.

• Expected End Date: Anticipated completion date of the research activity.

• BRR ID (Mandatory): Believers Research Registry ID: Unique identifier assigned by system automatically.

• Actual End Date (Optional): Actual date the research activity concluded.

• IRB/SRC/IEC Approvals: Dates of approvals from Institutional Review Board/Scientific Research, Review Committee/ Ethical Committee (if applicable).

• Publications (Optional): Reference numbers from the university's publication registry (if applicable).

• Intellectual Property (IP)/Patents (Optional): Details of any IP generated from the research.

• Funding Amount (Optional): Total funding received for the research (if applicable).

• Funding Source (Optional): Entity providing the research funding (if applicable).

3.3 RR Identification (RRID):

A unique Research Registry Identification number (RRID) will be assigned to each registered activity. This RRID must be quoted in all transactions and communications related to the research.

4. Procedure

4.1 User Access:

Authorized personnel (faculty, staff, students) will be granted access to the RR through a secure online portal or designated office.

4.2 Registration Process:

• Users will complete an online form or submit paper forms to the designated office for registration.

• Required information must be entered accurately and completely.

• Incomplete entries will not be processed until all necessary information is provided.

4.3 Updates and Modifications:

• Any changes to the registered information must be submitted through the RR system or to the designated office.

• The updated information will be reviewed and verified before being incorporated into the registry.

5. Responsibilities

5.1 Researchers:

• Responsible for registering their research activities in the RR.

• Ensuring accuracy and completeness of information submitted.

• Maintaining updated information in the RR as the project progresses.

5.2 RR Administrator:

• Manages the RR system, ensuring its functionality and security.

• Provides user access and training on RR procedures.

• Reviews and verifies submitted information for accuracy and completeness.

• Maintains data integrity and confidentiality within the RR.

6. Enforcement

Research activities not registered in the RR will not be approved or supported by the university.

7. Review and Revision

This policy and procedure will be reviewed and revised periodically to ensure its effectiveness and adapt to any changes in research processes or regulatory requirements.

This document serves as a comprehensive policy and procedure for the Research Registry. Please note that specific details, such as the online portal or designated office for submitting paper forms, will be determined by your university based on its existing infrastructure.