There is a process within Harpenden & Wheathampstead District for Nights Away approvals, see below.

Please remember to obtain parental consent for the event, this can be done in whatever way is best for your event, such as through OSM, or you may want to use this Activity Information Form. You need to make sure you have asked about allergies, medication and swimming ability (if relevant).  You must also give contact details to the parents so they know who they can contact.  Remember, devices such as mobile phones are not covered by Scout insurance so are better left at home. 

District Process

1st Harpenden Leaders must follow this approvals process.

1. Event leader to check the District guidance on this page

2. Event leader to complete to this Checklist.  To check details like DBS and Membership Numbers, see the sections below. 

3. Event leader to use the latest NAN form on this page.

4. Event leader to include the full name, membership number and telephone number of the InTouch contact on the NAN form. 

5. Once the Event Leader has completed the NAN form, including membership numbers of adults present and checked that each adult has a valid DBS, please send the NAN to the Group Scout Leader via email at least 3 weeks before the event and include: 

   1. 1. 1. Name of First Aider for the camp

         2. List of all the activities (even if permits are not required, please include all activities)

         3. Risk Assessments for the Camp

6. The GSL will check the NAN form and send confirmation to the Event Leader.

7. Before the event, the Event Leader should: 

   1. 1. 1. Send the NAN form to the Assistant District Commissioner and District Commissioner following the guidance on this page, with the following changes:

            • • The Assistant District Commissioner for Scouts is Steve Cast, Scout sections please send the NAN to Steve Cast at adcscouts-harpenden@virginmedia.com 

              • Be prepared to provide all risk assessments and the food menu as part of the NAN approval

         2. Send the Risk Assessments to other leaders

         3. File the risk assessment on 1st Harpenden drop-box, 1-min video guide

Harpenden & Wheathampstead District Scouts provide Leaders Resources here , please ignore the "Home Contact template(xlsx)" because we use OSM for this.

National Guidance

• Frequently Asked Questions

• Nights Away Permit Scheme and Keeping Safe At Camp

• Parental Consent for paracetamol and pain killers

• Guidance on carrying personal medication such as asthma inhalers

Note - if the "NAN Form Information" menu option is not visible, please click "Flexi-Records, NAN Form Information"

For Section Leaders - if this information is not displayed in the Leaders OSM please check Compass, you should be able to see the details for the leaders in your section.

If you cannot see the person in Compass for any reason, ask the volunteer to login to Compass to look at their own details to find their DBS expiry for you.

Note - if the "NAN Form Information" menu option is not visible, please click "Flexi-Records, NAN Form Information"

For Section Leaders - if this information is not displayed in the Leaders OSM please check Compass, you should be able to see the details for the leaders in your section.

If you cannot see the person in Compass for any reason, ask the volunteer to login to Compass to look at their own details to find their DBS expiry for you.