Deleting a Member from OSM

CAUTION

Before deleting a member from OSM please consider whether this is the proper intention.  

If you are trying to transfer a member to another section, for example because they are moving up into another section, or if you are transferring a member out of 1st Harpenden and onto a different scout group, or if you wish to share the member's details with another section, then DO NOT FOLLOW THESE STEPS. 

Permanent Delete or Soft Delete

When a member is removed there are options to permanently delete or just remove some of their details from some of the terms in OSM.

If you are removing a member from a Beavers, Cubs or Scouts section in OSM please follow the Soft Delete steps.

If you are removing a member from the Cleaning Rota OSM, or have been specifically requested to permanently delete a member's information such as for GDPR purposes, please follow the Permanent Delete steps. 

Soft Deleting a member from OSM (Beavers, Cubs and Scouts OSM): 

1. Select your section in OSM,

2. Go to Members - Personal Details and select the member you wish to remove

3. Select REMOVE

4. In Data removal select Leave All Data Intact

5. In 'Last term member should appear in' select the previous term.

6. Click Remove One Member
   This will remove the member's details from the current term but retain details for all previous terms. 
   Previous terms are kept in case the members details needs re-instating for any reason, for example of the member returns when they are an Explorer Scout.
   Next step is to remove any old personal details. 

7. Go to Members - Inactive Members & Transfers and select the Deletable tab.

8. Click the Date Removed column to sort the column so the oldest dates are at the top.
   If any dates are more than 2 years old then delete the members
   Next step is to inform the cleaning rota.  

9. Send an email to the Cleaning Rota Manager to let them know that the deleted Member is no longer at 1st Harpenden.
   Cleaning Rota Manager email is browniezeb@yahoo.co.uk   

Permanently Deleting a member from OSM (Cleaning Rota OSM): 

1. Select your section in OSM,

2. Go to Members - Personal Details and select the member you wish to remove

3. Select REMOVE

4. In Data removal select Remove all personal details including the name and member's history

5. In 'Last term member should appear in' select Remove from all terms